Seat 4: DouQ Robertson - C		
Seat 1: James Mecsics - VC		
Seat 3: Bob Zelaznv - AS		
Seat 2: Stanley Williams - AS		
Seat 5: Carla Wright - AS		

Lake Ashton II
Community Development District
Continued Meeting Agenda

Thursday December 10, 2019
2:00 p.m.

Lake Ashton II Health & Fitness Center 6052 Pebble Beach Boulevard Winter Haven, FL 33884

Roll Call and Pledge of Allegiance

Approval of Meeting Agenda

Public Comments on Specific Items on the Agenda (speakers will fill out a card and submit it to the District Manager prior to beginning of the meeting. Individuals providing speaker cards will also have an opportunity to speak prior to Board action)

Update and Discussion of Golf Course Acquisition
Status Update and Discussion
Survey
Authorization of Chair to Execute Closing Documents
Authorization of Use of Acquisition Proceeds

Discussion regarding Golf Club Management
Update Interim Golf Club Management Agreement
Option 1: IGM
Option 2: Century Properties-RES, LLC
Update regarding Request for Proposals

Consideration of Resolution 2020-02 Setting a Public Hearing to Adopt User Rates and Fees Regarding District Golf Club Facilities
Consideration of Resolution 2020-03 Adopting Interim Rates and Fees

Consideration of Revised Management Agreement with GMS

Supervisor Requests and General Public Comments

Adjournment

RESOLUTION 2020-02

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE LAKE ASHTON II COMMUNITY DEVELOPMENT DISTRICT TO DESIGNATE DATE, TIME AND PLACE OF PUBLIC HEARING AND AUTHORIZATION TO PUBLISH NOTICE OF SUCH HEARING FOR THE PURPOSE OF ADOPTING USER RATES AND FEES REGARDING DISTRICT GOLF CLUB FACILITIES; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Lake Ashton II Community Development District (the "District") is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within the City of Winter Haven, Polk County, Florida; and

WHEREAS, Chapter 190, Florida Statutes, authorizes the District's Board of Supervisors ("Board") to adopt rules, orders, rates, fees and charges pursuant to Chapter 120, Florida Statutes.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE LAKE ASHTON II COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1. The Board intends to adopt user rates and fees related to the use of the District's Lake Ashton Golf Course facilities, as more particularly set forth in Exhibit A attached
hereto, and will hold a public hearing at a meeting of the Board to be held on .	, 2020],
at (	1 a/p.m., at the Lake Ashton II Health & Fitness Center, 6052 Pebble Beach Blvd., Winter Haven, Florida 33884.

SECTION 2.	The District Secretary is directed to publish notice of the hearing in accordance with Section 120.54, Florida Statutes.

SECTION 3. This Resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED this  	

day of _	_

_	_	, 2019.

ATTEST:	LAKE ASHTON II COMMUNITY DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairperson, Board of Supervisors

EXHIBIT A: Lake Ashton Golf Course- User Rates and Fees

Exhibit A
Lake Ashton Golf Course - User Rates & Fees

Membership Cat egory1	Fee Range	
	Bottom	2019	Top	
Annual (October 1 to September 30)				
Single	$ 4,000	$ 4,300	$ 4,600	
Family	$ 5,300	$ 5,600	$ 5,900	
Non-Resident Member (per individual)	$ 5,400	$ 5,700	$ 6,000	
Super Senior (80 yr+) - Single	$ 3,100	$ 3,400	$ 3,700	
Super Senior (80 yr+) - Family	$ 4,250	$ 4,550	$ 4,850	
Seasonal				
Winter {October - Ma }				
Single	$ 3,750	$ 4,050	$ 4,350	
Family	$ 4,700	$ 5,000	$ 5,300	
Summer {June - Se12tember}				
Single	$ 1,100	$ 1,400	$ 1,700	
Family	$ 1,300	$ 1,600	$ 1,900	
6-Month {October - March }2				
Single	$ 3,550	$ 3,850	$ 4,150	
Family	$ 3,550	$ 3,850	$ 4,150	
Daily (1 Round/Day)		
Winter {Oct - Ma }		
Single	$30	$45	$60	
Non-Resident	$80	$100	$120	
Summer {June - Se tember }				
Single	$10	$25	$40	
Non-Resident	$80	$100	$120	
Monthly (2 Rounds/Mo.)		
Single	$30	$45	$60	
Non-Resident	$80	$100	$120	
Golf Cart Rental	$10	$15	$20	
Transfer Fee3	$100	$150	$200	
Driving Range	$0	$0	$100	
Employees	$0	$0	$50	
No Show Fees	$0	$0	$20	
1: All rates shown are for Patrons, unless otherwise noted, and are subject to applicable State and Local taxes 2: Only available to Residents or Renters/Leaseholders residing in either District for a maximum of 6 months per year
3: Membership transfer from Resident to Renter/Leaseholder of such Resident's living unit
Non-Residents are any person(s) who do not own or rent property witin either District; Non-Resident Members are Non-Residents that have paid the Annual Non-Resident Member Fee.
2% Discount available if prepaying annual dues & fees with prior to August 31
3% Process fee if paying with credit card (if available)
Includes the use of golf practice facilities without additional fees, during membership period only

RESOLUTION 2020-03

A RESOLUTION OF THE BOARD OF SUPERVISORS OF LAKE ASHTON II COMMUNITY DEVELOPMENT DISTRICT ADOPTING INTERIM RATES AND FEES; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Lake Ashton II Community Development District (the "District") is a local unit of special purpose government created and existing pursuant to Chapter 190, Florida Statutes; and

WHEREAS, the District intends to adopt certain user rates and fees through the rulemaking procedures set forth in Chapters 120 and 190, Florida Statutes, in the near future but is not at this time prepared to address all potentially affected rates and fees; and

WHEREAS, the District's Board of Supervisors desire to temporarily adopt the user  rates and fees for use of golf course facilities for a period not to exceed one year from the effective date of this Resolution, which proposed rates and fees are attached hereto as Exhibit A ("Interim Rates and Fees"); and

WHEREAS, the Board of Supervisors  finds that it is in the best interests  of the District to temporarily adopt the Interim Rates and Fees in order to evaluate the budgetary impact that it will have and to review other potential and current rates and charges of the District  that may need to be addressed.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE LAKE ASHTON II COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1. The recitals as stated above are true and correct and by this reference are incorporated into and form a material part of this Resolution.

SECTION 2. Upon passage of this Resolution, the Interim Rates and Fees shall be adopted for not to exceed one year from the effective date of this Resolution, or sooner as determined by the Board, before a public hearing on such Interim Rates and Fees will be held.

SECTION 3. If any provision of this Resolution is held to be illegal or invalid, the other provisions shall remain in full force and effect.

SECTION 4. This Resolution shall become effective  upon its passage and shall remain in effect unless rescinded or repealed.

PASSED AND ADOPTED this 10th day of December, 2020.

ATTEST:	LAKE ASHTON II
COMMUNITY DEVELOPMENT DISTRICT

 	

Print Name:-	-	-	-	-	-	-	-
Secretary/Assistant Secretary

Print Name:- - - - - - - - - - -
Chairperson/Vice Chairperson,
Board of Supervisors

Exhibit A Interim Rates and Fees

 	LAKE ASHTON GOLF COURSE 
GOLF USER FEES & RATES	
Membership Category1	Fee Range	
	Bottom	2019	Top	
Annual(October 1 to September 30)				
Single	$	4,000	$	4,300	$	4,600	
Family	$	5,300	$	5,600	$	5,900	
Non-Resident Member (per individual)	$	5,400	$	5,700	$	6,000	
Super Senior (80 yr+) - Single	$	3,100	$	3,400	$	3,700	
Super Senior (80 yr+)- Family	$	4,250	$	4,550	$	4,850	
Seasonal				
Winter {Oct ober - Ma )				
Single	$	3,750	$	4,050	$	4,350	
Family	$	4,700	$	5,000	$	5,300	
Summer {Jun e - SeQt ember l				
Single	$	1,100	$	1,400	$	1,700	
Family	$	1,300	$	1,600	$	1,900	
6-M onth (Oct ober - March }2				
Sin gle	$	3,550	$	3,850	$	4,150	
Family	$	3,550	$	3,850	$	4,150	
				
Daily (1Round/Day)		
Winter {Oct - M a l		
Single	$30	$45	$60	
Non-Resident	$80	$100	$120	
Summer (Jun e - SeQt ember }				
Single	$10	$25	$40	
Non-Resident	$80	$100	$120	
		
Monthly (2 Rounds/ M o.)		
Single	$30	$45	$60	
Non-Resident	$80	$100	$120	
				
Golf Cart Rental	$10	$15	$20	
Transfer Fee3	$100	$150	$200	
DrivingRange	$0	$0	$100	
Employees	$0	$0	$50	
No Show Fees	$0	$0	$20	

1: All rates shown are for Patrons, unless otherwise noted, and are subject to applicable State and Local taxes
2: Only avail able to Resi dents or Rente rs/ Leaseholdersresiding in either Distri ct for a maximum of 6 months per year 3: Membership transferance from Resident to Renter/Leaseholder of such Resident 's living unit
Non-Residents are any person(s) who do not own or  rent property witin either District; Non-Resident  Members are Non-Residents  that have paid the Annual Non-Resident Member Fee.
2% Discount available if prepaying annual dues & fees with prior to August 31 3% Process fee if paying with credit card (if avail able)
Includes the use of golf practice facilities without additional fees, during membership period only

AGREEMENT FOR DISTRICT MANAGEMENT SERVICES BETWEEN LAKE ASHTON II COMMUNITY DEVELOPMENT DISTRICT
AND GOVERNMENTAL MANAGEMENT SERVICES - CENTRAL FLORIDA, LLC

Date of Agreement: December 10, 2019

Between:	Governmental Management Services- Central Florida LLC
219 E. Livingston Street Orlando, Florida 32801

(Hereinafter referred to as "Manager");

And:

Lake Ashton II Community Development District
A unit of special purpose local government located in the Polk County, Florida

(Hereinafter referred to as "District").

SERVICES OF DISTRICT MANAGER

1bis engagement is for the Manager to provide District Management Services for the District. The duties and responsibilities included in the Base Service Contract as District Management Services include, but are not limited to the following:

Management Services

Attend, record and conduct all regularly scheduled Board of Supervisors' meetings including landowners meetings, continued meetings and workshops
Present	the	District's	annual	budget	in	accordance	with	Chapter	190, Florida Statutes
Ensure District is in compliance with administrative and financial reporting for community development districts
Correspond and communicate with Board of Supervisors and staff to respond to the various needs of the District and community
Review and approve agendas for circulation to the Board of Supervisors
Review and approve annual budget, annual audit, monthly disbursements
Review annual insurance policy to ensure District maintains proper insurance coverage

Administrative Services

Provide minutes for all Board of Supervisors' meetings including landowners meetings
Prepare agenda packages for transmittal to Board of Supervisors and staff 7 days prior to Board of Supervisors' meeting
Ensure compliance with all administrative statutes affecting the District, which includes but not limited to:
-Publish and circulate annual meeting notice
-Report annually the number of registered voters in the District by June 1, of each year
-Maintain "Record of Proceedings" for the District within the County the District is located which includes meeting minutes, agreements, resolutions and other required records
-Properly notice public meetings in accordance with the appropriate Florida Statutes in the newspaper of general circulation of the District

Accounting and Financial Reporting Services

Establish Governmental Fund Accounting System in accordance with  the Uniform Accounting System prescribed by the Florida Department of Financial Services for Government Accounting. This system includes preparing monthly balance sheet, income statement(s) with budget to actual variances
Prepare accounts payable and present to Board of Supervisors for approval or ratification
Prepare annual budget for review based upon Board of Supervisors input.
Transmit proposed budget to local governing authorities 60 days prior to adoption
Prepare year-end adjusting journal entries in preparation for annual audit by Independent Certified Public Accounting Firm
Maintain checking accounts with qualified public depository selected by the Board of Supervisors
Ensure compliance with financial and accounting statutes affecting the District which include but are not limited to:
Complete annual financial audit report within 9 months after the fiscal  year end
Circulate annual financial audit report and annual financial report to appropriate governmental agencies
Prepare annual public depositor report
Oversee and implement bond issue related compliance, i.e., coordination of annual arbitrage report, transmittal of annual audit and budget to the trustee, transmittal of annual audit to bond holders and underwriters, annual/ quarterly disclosure reporting, etc.
Transmit Public Facilities Report to the appropriate agencies

Procure necessary insurance for the District, which includes liability, property, workers' compensation, etc.

FEES AND TERM OF SERVICES

All services will be completed on a timely basis in accordance with the District needs and statutory requirements. The Base Services and Other Services Elected by District shall commence on January 1, 2020.

The District agrees to compensate the Manager in accordance with the fee schedule set forth in the attached Exhibit A. Payment for these services shall be payable in equal monthly installments at the beginning of each month except as otherwise noted on Exhibit A.

In addition, the District agrees to reimburse the  Manager  for  expenses incurred as part of performing the duties and responsibilities outlined in this contract. These expenses include, but are not limited to: reproduction, printing and binding,  long distance telephone, facsimile transmission, postage and express mail, legal advertising and supplies, computer time. All expenses shall be at  the  cost incurred  by  Manager, and in all cases shall be consistent with the provisions of Chapter 112, F.S., to the extent applicable.

This agreement shall automatically renew each Fiscal Year of the District, unless otherwise terminated by either party. The District will consider price adjustments each twelve (12) month period to compensate for market conditions and the planned  workload of the District to be performed during the next twelve (12) month period. Evidence of price or fee adjustments will be approved by the Board in its adopted or amended Fiscal Year Budget.

DISTRICT RESPONSIBILITIES

The District shall provide for the timely services of its legal counsel, engineer and any other consultants, contractors or employees, as required, for the Manager to perform the duties outlined in this Contract. Expenses incurred in providing this support shall be the sole responsibility of the District.

TERMINATION OF THIS CONTRACT

This Contract may be terminated as follow$:

By the District for "good cause," which shall include misfeasance, malfeasance, nonfeasance or dereliction of duties by the Manager which termination may be immediate; or

By the Manager or District, for any reason, upon 60 days written notice.

In the event this Contract is terminated in either manner above stated,  the Manager will make all reasonable effort to provide for an orderly transfer of the books and records of the District to the District or its designee.

GENERAL TERMS AND CONDITIONS

All invoices are due and payable when received.

This Contract shall be interpreted in accordance with and shall be governed by the laws of the State of Florida.

In the event that any provision of this contract shall be determined to be unenforceable or invalid by a court such unenforceability or invalidity shall not affect the remaining provisions of the Contract, which shall remain in full force and effect.

The rights and obligations of the District as defined  by this Contract shall inure  to the benefit of and shall be binding upon the successors and assigns of the District. There shall be no assignment of this Contract by the Manager, without the approval of the District.

The Manager agrees to pay, discharge, defend (if required by the District), indemnify and hold the District and its supervisors, agents, employees, representatives, successors and assigns harmless from and against any and all demands, claims, causes of action, proceedings, obligations, settlements, liabilities, damages, injunctions, penalties, liens, losses, charges and expenses of every kind or nature (including, without limitation, reasonable fees of attorneys and other professionals retained by the District in the event Manager fails to retain counsel to represent the District, its supervisors, agents, employees, representatives, successors and assigns, who is reasonably acceptable to the District), incurred by the District or its supervisors, agents, employees, representatives, successors and assigns arising out of or in connection with: (i) any management services to be provided by the Manager pursuant to this Contract; (ii) any failure by Manager to perform any of its obligations under this agreement; (iii) any accident, injury or damage to property or persons, if caused by the acts or omissions of Manager or Managers officers, partners, employees, contractors, subcontractors, invitees, representatives, or agents; (iv) any and all accidents or damage that may occur in connection with Managers or Manager's

officers, employees, contractors, subcontractors, invitees, representatives, or agents use of the District property; (v) any failure of Manager or Manager's officers, employees, contractors, subcontractors, invitees, representatives, or agents to comply with any applicable codes, laws, ordinances, or governmental requirements, agreements, approvals, or permits affecting District property. The provisions of this paragraph shall survive the expiration or sooner termination of this Contract.

Nothing contained in this Contract shall be deemed as a waiver of immunity or limits of liability of the District beyond any statutory limited waiver of immunity or limits of liability which may have been adopted by the Florida Legislature in Section 768.28, Florida Statutes or other statute, and nothing in this Contract shall inure to the benefit of any third party for the purpose of allowing  any  claim which would otherwise be barred under the Doctrine of Sovereign Immunity  or by operation of law.

Any amendment or change to this Contract shall be in writing and executed by all parties.

NOTICES

All notices required in this Agreement shall be sent by certified mail, return receipt requested, or express mail with proof of receipt. If sent to the District, notice  shall be to:

Lake Ashton II Community Development District
c/ o Sarah Sandy
Hopping Green & Sams, P.A.
119 South Monroe Street, Suite 300
Tallahassee, FL 32301

If notice is sent to Manager, it shall be sent to:

Governmental Management Services - Central Florida, LLC 219 E. Livingston Street
Orlando, Florida 32801 Attn: Jill Burns

This Contract shall represent the entire agreement between the Manager  and  the District. Both Manager and District understand and agree  with  the  terms  and conditions as set forth herein.

Approved by:

Board of Supervisors Lake Ashton II COD

Attest

By   :  	_
Chairperson/Vice	Chairperson, Board of Supervisors

Governmental Management Services- Central Florida, LLC

 	

Witness

By :	­
It s : --------------

EXHIBIT A

DISTRICT MANAGEMENT FEE SCHEDULE

Base Services:

Management Services, Administrative Services, and Accounting and Financial Reporting Services

AnnualFee

Other Services Elected by District:

Annual Assessment Roll Administration Fee

$ 60,000 (plus reimbursables)

$5,000 (billed upon certification of assessment roll)

Dissemination Agent
Golf Course Accounting

Other Available Services:*

Field Management Service
Website Maintenance Services
Bond Issuance Cost
Assessment Methodology Preparation
SERC preparation/Petition Assistance

$6,000
$15,000

TBD, if elected
$1,500
$15,000 (per bond issue)
$15,000 (per methodology)
$2,500 (per SERC)

*Services are available upon request of the District