MINUTES OF MEETING LAKE ASHTON II
COMMUNITY DEVELOPMENT DISTRICT

A communications media technology meeting of the Board of Supervisors of the Lake Ashton II Community Development District was held for the Thursday, May 28, 2020 at 2:01 p.m. for the reconvened meeting via Zoom video conferencing, in accordance with the Office of the Governor, Executive Orders 20-52 and 20-69, due to the COVID-19 virus.

Present and constituting a quorum were:
Doug Robertson	Chairman
James Mecsics	Vice Chairman
Bob Zelazny	Assistant Secretary
Stanley Williams	Assistant Secretary

Also present were:
Jill Burns Sarah Sandy Alan Rayl Mary Bosman

District manager District Counsel District Engineer Community Director

The following is a summary of the discussions and actions taken at the May 28, 2020 meeting and a copy of the proceedings can be obtained by contacting the District Manager.

FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Burns called the reconvened meeting to order at 2:01 p.m.

SECOND ORDER OF BUSINESS	Staff Reports
District Manger's Report
Reminder Regarding Qualifying Period for Election - June 8 - June 12,2020
Ms. Burns reported that the qualifying period for the election is from noon on June 8th through noon on June 12th•

Lake Ashton II Community Director

Ms. Bosman gave an overview of the community director's report and commented James made the safety screens in front of the desks and that was a substantial savings for the district, then reviewed personnel changes on which the board took the following action.

On MOTION by Mr. Mecsics, seconded by Mr. Zelazny, with all in favo,r an increase to $14 per hour was approved for Karen VanKirk in the maintenance staff position, backdated to the time the new position started.

Mr. Mecsics will sit in on interviews with the short list of applicants for the office manager position and with the meeting with Magic Genie.

On MOTION by Mr. Robertson, seconded by Mr. Mecsics, with all in favor, an increase to $20 was approved for James Margeson in the maintenance supervisor position, effective July 1, 2020.

Mr. Zelazny requested the addition of a temporary employee to help with sanitation and checking in of people in the pool area.

On MOTION by Mr. Zelazny seconded by Mr. Robertson with all in favor staff was authorized to hire a temporary pool monitor at an amount not to exceed $9.50 per hour as a 1099 position.

Mr. Zelazny commented we have talked about a new stage for the community center since the one we have is small and limits what we can do. A 16 X 20 portable stage is less than $7,000 and is sufficient to have an orchestra on stage or a small theatrical production and host joint meetings. I would like to fund it this year and when residents come back, they will find a completed renovated HFC, new stage and new pool.

On MOTION by Mr. Zelazny seconded by Mr. Mecsics with all in favor staff was authorized to purchase a new stage in an

amount not to exceed $7,000 to be taken out of the capital project line item.

The board discussed and were in consensus to allow doubles play on the tennis courts, and pickleball doubles on courts 1 and 2 and singles on courts 3 and 4. Waivers to be signed by all doubles players with a list posted and the hours will be from 8 a.m. to 10 p.m. The indoor pool and spa will be opened starting June 8th, 8 a.m. to 3 p.m., outdoor spa 8 a.m. to 3 p.m. and 15 minutes per person. The indoor pool at 30 minutes per persons with a limit of 20 people, all following social distancing policies, 8 a.m. to 10 a.m., lap swim 6 a.m. to 9 a.m., and open swim after 9 a.m. with the use of waivers, all as further provided in the written reopening policy as provided by Ms. Bosman and Mr. Mecsics to the Board.
Mr. Mecsics will work with Jill and Sharyn to do a top to bottom review of the financial situation.
Mr. Zelazny will add to the golf course etiquette form, the policies on pets on golf cart path and off the fairway, greens and tee boxes, no fishing where golf balls are landing then distribute when we register the golf carts. Notify residents by email with a start date
of June 15th and run the registration through July 1st, then start to enforce it.
After the initial timeframe for registration and ongoing registration, it will be done at HFC to be done by staff.
The resident who lives on Pinehurst Loop that has been vandalized a number of times requested a reduction in golf for a year. Mr. Zelazny said that although he didn't support it, he would bring it up. The board took no action on this request.

EIGHTH ORDER OF BUSINESS	Financial Reports
Approval of Unaudited Financial Report as of April 30, 2020
Mr. Zelazny will have a conference call with Jill and Sharyn to go over in detail questions he had on the financials.

On MOTION by Mr. Zelazny seconded by Mr. Mecsics with all in favor the unaudited financial report as of April 30, 2020 was approved.

Residents are not paying attention to rules, such as speeding, running stop signs, and violations in pet park area. Board discussed traffic enforcement is not a COD responsibility and police should be contacted.

Presentation of Number of Registered Voters - 791
Ms. Burns reported that there are 791 registered voters residing within the district as of April 15, 2020.

NINTH ORDER OF BUSINESS	Public Comments
A resident thanked the board for all the work they have done in the last few months, you listening to the community and the decisions you have made are in support of the whole community.
A resident thanked the board for their understanding, the kind way they have worked with the pickleball players. Most players would rather play earlier than later before it gets too hot and would rather start at 7 a.m. and do not like to play late in the evening. The board agreed to open the courts at 7 a.m. You talked about having a court for singles but no one wants to play singles unless they are forced to so maybe designate one court for singles.
A resident thanked the board for opening the tennis courts.
Mr. Robertson commented none of the existing rate structure has changed it is just the new rates that will be voted on in July. I think we should be able to sign up for our annual membership before that time. We can start our marketing program before July.
Ms. Sandy stated with the exception of the new options.
Mr. Zelazny commented I will work with Ron and have something out next week.
Ms. Bosman asked who is my point of contact for policies and procedures for setting up the tee box memorials?
Mr. Robertson responded I will see that through. I will work with Billy Casper to have a little ceremony.
Ms. Sandy stated part of that process is the applications are supposed to come back before the board for approval.

Mr. Robertson stated we have a request from Denise Holmes to have the 16th hole on the west as the memorial hole for her husband John Holmes, a pickle baller and avid golfer in this community. She has the wording they want on it and has paid the $12,000. Mr. Zelazny commented I have no problem accepting the money and starting the program, but I am uncomfortable that we never got into the specifics of what the plaque
is going to look like. I believe they should be uniform.
Mr. Robertson responded we said the portion of the monument on each hole at the bottom there is a 12" by 12'' area below the blue line that is available to put a plaque and the plaque would have words that would fit. The sizing of the letters depend on how many words people want to put on the plaque and we have to approve it.
Mr. Zelazny commented as long as it is standard, it doesn't matter if it is going to be bronze or onyx. We need a standard look.
Ms. Bosman asked what account should I put on the deposit of the $12,000? Ms. Burns responded golf course operations is what we previously discussed.
Mr. Zelazny commented it has nothing to do with the golf course operations, it should go to the Lake Ashton II CDD if we have a memorial for anything. Why don't we have Jill set up an account number that says memorials?
Ms. Bums responded that works.
There being no public comment, the board took the following action.

On MOTION by Mr. Robertson, seconded by Mr. Williams, with all in favor, $12,000 was accepted for naming the 16th hole with direction that the funds be deposited in the District's general fund.

Mr. Robertson commented I will get the dimensions to Mary and choose what is most suitable to go with what is already on the monuments. We will find an adhesive and we will have a small ceremony.

On MOTION by Mr. Zelazny seconded by Mr. Robertson with all in favor the meeting adjourned at 3:35 p.m.