Lake Ashton II Community Development District
Agenda October 16, 2020

Lake Ashton II Community Development District
http://lakeashton2cdd.com
Doug Robertson, Chairman James Mecsics, Vice Chairman
Stan Williams, Assistant Secretary Carla Wright, Assistant Secretary Bob Zelazny, Assistant Secretary

October 16, 2020

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October 9, 2020
Lake Ashton II
Community Development District
219 E. Livingston St., Orlando, Florida 32801 Phone: 407-841-5524 - Fax: 407-839-1526

Board of Supervisors Lake Ashton II
Community Development District

Dear Board Members:

The regular meeting of the Board of Supervisors of the Lake Ashton II Community Development District will be held Friday, October 16, 2020 at 9:00 AM via Zoom Teleconference.

The Board of Supervisors and members of the public may attend and participate in the meeting utilizing the following options from your computer, tablet or smartphone. To participate using video, please go to the link address below. To participate by telephone, please use the number below, and enter the Meeting ID when prompted.
Members of the public are further encouraged to submit comments  or  questions in advance of the meeting by email to jburns@gmscfl.com, or by telephone by calling (407) 841-5524, up until 12:00 PM on Thursday, October 15, 2020, the day before the meeting.

Zoom Video Link: https://zoom.us/j/91095803577

Zoom Call-In Information: 1-646-876-9923
Meeting ID: 910 9580 3577

Following is the advance agenda for the meeting:

Board of Supervisors Meeting

Roll Call and Pledge of Allegiance
Approval of Meeting Agenda
Public Comments on Specific Items on the Agenda  (the District Manager will read    any questions or comments received from members of the public in advance of the meeting; we ask those members of the public wanting to address the Board directly first state his or her name and his or her address.1)
Approval of Minutes of the August 21, 2020 Board of Supervisors Meeting
New Business/Supervisors Requests

1 All comments, including those read by the District Manager, will be limited to three (3) minutes
Discussion on COVID-19 Procedures with Phase 3 (requested by Supervisor Mecsics and Supervisor Zelazny)
Discussion on Issues with Portico at HFC (requested by Supervisor Mecsics)
Discussion on Traffic Control (Additional Stop Signs) on Sawgrass and Oakmont (requested by Supervisor Mecsics)
Discussion Regarding Payment of Legal Invoices Related to Golf Club (requested by Supervisor Zelazny and Supervisor Mecsics)
Discussion Regarding Appointment of Golf Club Advisory Committee (requested by Supervisor Zelazny)
Discussion Regarding Cart Path Projects (requested by Supervisor Zelazny)
Discussion Regarding Amenity Policies (requested by Supervisor Zelazny)
Consideration of Audit Agreement with Grau & Associates for FY 2020 & Discussion Regarding Billing for Increase due to Addition of Golf Club Financials (Increase Amount $5,100)
Discussion Regarding Water Levels and Discussion with Adjacent Property Owner—ADDED
Staff Reports
Attorney
Engineer
Billy Casper
Golf Course Financial Statements
Golf Course Update (requested by Supervisor Zelazny)
District Manager’s Report
Lake Ashton II Community Director
Financial Report
Approval of Check Run Summary
Combined Balance Sheet
Public Comments
Adjournment

M	I NUTES

BOS Meeting Part 1
MINUTES OF MEETING LAKE ASHTON II
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Lake Ashton II Community Development District was held on Friday, August 21, 2020 at 9:00 a.m. via Zoom Teleconference, pursuant to Executive Order 20-69, issued by Governor DeSantis, as amended and supplemented and pursuant to Section 120.54(5)(b)2., Florida Statutes.

Present and constituting a quorum were:

Doug Robertson	Chairman
James Mecsics	Vice Chairman
Bob Zelazny	Assistant Secretary
Stanley Williams	Assistant Secretary
Carla Wright	Assistant Secretary Also present were:
Jill Burns	District Manager
Sarah Sandy	District Counsel
Alan Rayl	District Engineer
Mary Bosman	Community Director
Brian Rhodes	Billy Casper Golf Numerous Residents

The following is a summary of the discussions and actions taken at the August 21, 2020 meeting, and a copy of the proceedings can be obtained by contacting the District Manager.

FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Burns called the meeting to order at 9:00 a.m. and called the roll. All Supervisors were present.

SECOND ORDER OF BUSINESS	Approval of Meeting Agenda

THIRD ORDER OF BUSINESS	Public Comments on Specific Items
on the Agenda (the District Manager will read any questions or comments received from members of the public in advance of the meeting; we ask those members of the public wanting to address the Board directly first state his or her name and his or her address. All comments, including those read by the District Manager, will be limited to three (3) minutes)
Ms. Burns received letters from the following residents in advance of the meeting: Ø	Resident (Mike Holden, Turnberry) requested the language, “The waiver of liability contained herein does not apply to any act of intentional, willful or wanton misconduct by the indemnitees,” be included in the Golf Course
Policy.
Resident (Steve Bachleda, Hogan Lane) was not in favor of the $400 proposed increase in the operation and maintenance (O&M) maintenance special assessments due to:
Inflation over the last eight years was an increase of $248 per property to compensate for inflation, not $400.
A $250 maximum increase was sufficient and major capital projects would be carefully reviewed as needed. If any additional funds were needed, assessments should be imposed.
A $400 increase in assessments would be a hardship for residents on fixed incomes.
Resident (Carrie Giebler, Hogan Lane) requested funds in the budget for the maintenance of Lake Hart. The Board received a petition signed by 34 people regarding the maintenance of vegetation.

FOURTH ORDER OF BUSINESS	Approval of the Minutes of the July 2,
2020 Meeting
Ms. Burns presented the minutes from the meeting held on July 2, 2020. There were no corrections or comments.

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FIFTH ORDER OF BUSINESS	New Business/ Supervisors Requests
Update on Corona Response (requested by Supervisor Zelazny)
Mr. Mecsics recommended the current procedures remain in effect, based on the following:
Cases of COVID were still active, emphasizing the use of masks, social distancing, personal hygiene and treatment.
Temporary staff being used to maintain access control and monitoring for the Health & Fitness Center (HFC) and the earlier hours at the indoor pool as well as limited hours on Saturdays.
Approximately 20 to 25 people each Saturday were using the pool, causing an increase in hours cost of $545 per week.
The community demographics make it extremely vulnerable to the effects of the pandemic.
Mr. Robertson asked if visitors were permitted. Mr. Mecsics requested leeway to allow residents. Mr. Robertson stated if there was an influx of residents, visitors could be asked to leave. Mr. Zelazny asked if the issue was with the capacity or control, which would be monitored so residents had limited contact with visitors. Mr. Robertson favored residents having first priority and then guests could be permitted access.

Mr. Zelazny stressed this was a major change and shift in their policy from not having guests to allowing guests and was not concerned about the capacity. Mr. Robertson delegated Mr. Mecsics to monitor and revise the policy at his discretion.

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Public Hearing
Public Hearing on the Adoption of the Fiscal Year 2021 Budget
Open Public Hearing
Ms. Burns noted the public hearing was advertised and requested a motion to open the public hearing.

Public Comment
Ms. Burns asked for public comments.
Resident (Doug Hill, Pinehurst Loop) commented that Mr. Mecsics and the attorneys did a phenomenal job with the land sale; however, the District assuming the
$400,000 bond and financing through Mr. Maxwell was not reason for the proposed increase in assessments. The issue was with spending $120,000 for air handlers, repairing the roof, purchasing gym equipment, lighting equipment for HFC and kitchen equipment. Mr. Hill felt that a $400 assessment increase was too much for this coming year, based on having carry over funds of $250,000 and a proposed increase in assessments of $300 to allow for unexpected expenses.

Close Public Hearing
Ms. Burns requested a motion to close the public hearing.

Board Discussion
Mr. Robertson felt increase in assessments of $300 was reasonable, plus an additional amount for extra projects based on inflation and cost-of-living increases, additional staff, maintaining extra land and future projects.

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Mr. Zelazny favored an assessment increase based on the District having additional expenses for procuring land for the parking lot and pickleball court, incurring hurricane damages of $7,000 and $500,000 for the golf course purchase, accepting maintenance responsibilities for all ponds and green spaces for the new housing area and the bond note of $675,000 from Mr. Maxwell, coming due on December 1 and continuing for five years. In his opinion, assessments should increase by $290 per year, to be placed in the Capital Reserve, based on the Reserve Study to address future projects and unexpected events.
Discussion ensued regarding the bond, which was paid by Mr. Maxwell and the CDD was paying back. Mr. Robertson felt that the golf course should standalone to protect the District from a cashflow issue. If there were excess funds, golfers would want a reduction in fees. Mr. Mecsics explained the purpose of purchasing the property. A lengthy debate ensued between Mr. Zelazny and Mr. Robertson. Mr. Robertson requested Mr. Zelazny use logic rather than false numbers. Mr. Zelazny explained his numbers were presented to the Board when the golf course was discussed. Mr. Mecsics felt a $400 increase was justified to maintain the aging infrastructure and unexpected events. Mr. Williams favored a $400 increase in assessments. Ms. Wright favored a maximum of $300 increase in assessments based on numbers from GMS.

Discussion ensued regarding the budget and the following was discussed:
Mr. Williams proposed paying off the bond over the next five years.
Mr. Zelazny warned if the golf course was making money and the non-golfers did not want to be charged, some Board Members may not be re-elected.
Mr. Zelazny questioned why Trustee Fees was double.

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Ms. Burns explained there was a prior default. The fee did not change. It was paid out of one of the bond funds as required by the Trust Indenture when there was a prior default. In the past, it was paid out of the reserve, but switched over to O&M.
Mr. Zelazny asked why there was a $15,000 increase in management fees. Ms. Burns explained it was the increase approved by the Board at the February meeting, due to an increase in the number of meetings. Mr. Zelazny recalled the Board approved the payroll associated with running the golf course.
Ms. Wright provided changes under Field Expenses.
Under Admin, move Insurance under Field Expenses
Decrease Building Contract Services from $54,500 to $43,920, due to a reduction in cleaning costs.
Increase Landscape Contract Services from $179,604 to $217,164
Increase Personal Expenses
Decrease Utilities from $220,000 to $210,000
Mr. Zelazny asked if Contingency funds go away. Ms. Wright recalled discussion at a prior Board Meeting, about transferring Contingency from the General Fund to Other Capital Project Expenses. Mr. Mecsics noted for Security Contract Services - #34530, for carts, paper copies, because of the reduced requirements on carts, $3,000 should suffice.
Add Public Works – Bridges/Pathways
Decrease Athletic Equipment from $18,000 to $12,000
Mr. Mecsics recalled eliminating First Quarter Operating Reserves under the General Fund for the last three or four years, which increased from $200,000 to $275,000 and transferring to the Reserve Fund. Ms. Wright confirmed part of it was spent this year and $170,344 remained. Ms. Burns explained it was three months operating for October, November and December until funds were received from the Tax Collector. Mr. Mecsics recommended transferring tax funds from Oaks and Bartow to Capital Reserves as soon as they were received. Mr. Robertson stated the CDD did not need to reserve $275,000 because the CDD had cash on hand, over $1.3 million, at the beginning of October because the CDD owned the golf course. If the CDD needed additional funds at the end

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of the year for operations, it could borrow the funds from Mr. Maxwell. Mr. Mecsics asked if First Quarter Operating Reserves were ever needed. Ms. Burns replied affirmatively; the entire amount could be transferred and funds could be pulled from the reserves as needed. Ms. Wright suggested setting up an automatic transfer to transfer First Quarter Operating Reserves into Capital Reserves on January 1, 2021. After further discussion, the Board agreed.
Mr. Mecsics estimated $1.7 million worth of capital projects over a five-year period in the Capital Reserve Study and requested it be included in the budget. If the funds were not spent, the money would be carried over to the following year. The $400 increase in assessments equates to $1.5 million and with the $350,000 carryover and $115,000 from the golf course, there would be sufficient funds for everything. He requested anything in the Capital Reserve, be put into the budget and funded as appropriations. Mr. Williams agreed. The following capital items were discussed:
Fitness floor - 15,000
Racquetball floor - $14,500
Sports floor - $14,500
Mr. Mecsics felt there was no need for new kitchen equipment in the next six to nine months and proposed carrying over anything other than the HVAC and the pool that was required if the funds were not spent.
Changing Athletic Equipment to $12,000 from $18,000
Leaving Air Handlers at $120,000
Reduce Kitchen Equipment from $43,500 to $21,750
Move Public Works – Bridges/Pathways to 2022
Card Room Repairs – Completed
Move Lightning System to 2022
Ms. Burns explained $5,000 was budgeted for General Liability Insurance and Director and Operators Insurance under admin, and $25,000 was budgeted for property coverage under field. Ms. Wright preferred splitting Insurance. There was Board consensus.
Setting limits under Other Capital Project Expenses.

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Mr. Mecsics preferred a contingency versus Other Capital Project Expenses. Ms. Wright explained $30,000 was budgeted under Other Capital Project Expenses for items like a pool heater. Mr. Zelazny agreed with leaving this item as stated, but wanted to identify the items paid out of this item. Ms. Wright asked if a line item was over $2,000, whether it would be a capital project. Ms. Burns explained the standard for general accounting was anything over $5,000 was a capital project. Ms. Wright requested financial statements each month, whether or not there was a meeting. Mr. Robertson proposed keeping track of what goes into Other Capital Project Expenses and zero it out at the end of each fiscal year. Ms. Wright would amend the budget and change the narrative.
Mr. Mecsics stated $100,000 was budgeted for the repaving of Ashton Boulevard, but construction would not be completed until 2022. He wondered if the spot repairing the road was being considered to replace cracks and do another seal coat, until all houses were built or wait until 2022. Mr. Rayl recommended not doing spot repairs and to continue monitoring the condition until the majority of the heavy construction traffic ceased. There was no place on the inbound side that was in immediate danger of a total failure of the pavement. Mr. Mecsics questioned whether the budget should include an item for repairs, as the $32,000 budgeted for road repairs was not adequate. Mr. Rayl felt it was prudent. Ms. Wright suggested increasing Public Works – Bridges/Pathways or taking the funds out of the Capital Reserve. There was Board consensus to use funds from the Capital Reserve if necessary.
Mr. Mecsics requested budgeting additional funds for Capital Project Future Projections. Ms. Burns recalled the Board discussed annual items at prior meetings and as projects were approved, as part of the budget, it would be added in. Mr. Mecsics recalled there would be a category for Annual Projects and then five categories; public works, floors, kitchen, aquatics and HFC building. Costs should be identified in the Reserve Study and in the long term, determine the amount of money necessary at the end of 2026 or 2028. Mr. Mecsics would provide costs to the District Manager.
Consideration of Resolution 2020-10 Adoption of the District’s Fiscal Year 2021 Budget and Appropriating Funds

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Public	Hearing	on	the	Imposition	of	Operations	and Maintenance Special Assessments
Open Public Hearing
Ms. Burns requested a motion to open the public hearing.

Public Comment
Ms. Burns asked for public comments. Hearing none,

Close Public Hearing

Board Discussion
There was a brief discussion on shifting some of the budget line items related to roads repairs, capital projects, reserves, and possible alternate options on the format of the budget.

Consideration of Resolution 2020-11 Imposing Special Assessments and Certifying an Assessment Roll
Ms. Burns explained the per lot assessment amount based on the budget that was just approved is $2,285 for operations and maintenance (O&M) per lot and debt assessments for collection of 2005 and 2006 are on the tax roll. They were available by request, but the final version would be attached to the resolution.

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Consideration of Resolution 2020-12 Designation of Regular Monthly Meeting Date, Time and Location for Fiscal Year 2021
Ms. Burns presented the following options:
Option A: Meeting monthly at 9:00 a.m. on the third Friday
Option B: Meeting every other month at 9:00 a.m. on the third Friday
Mr. Burns stated if meetings were not needed, they would be cancelled. Mr. Mecsics preferred monthly meetings, using some as Town Hall meetings and meeting in person at HFC using social distancing requirements versus Zoom. Ms. Burns explained the Governor’s Executive Order was extended through the end of September for virtual meetings, but did not know if it was extended longer. Mr. Robertson clarified three Board Members would be present at a physical meeting and others could meet by Zoom. With the Executive Order, everyone could be remote, but without the Executive Order, three people would be present and two by Zoom. Ms. Bosman would look into the logistics.

Consideration of Resolution 2020-13 Designation a Date, Time and Place for a Public Hearing on the Adoption of Golf Course Rates
This item would be discussed at the joint meeting.

Revisitation of Golf Course Policies (requested by Supervisor Zelazny)
This item would be discussed at the joint meeting.
Discussion Regarding Candidate Forum (requested by Supervisor Zelazny)

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Mr. Zelazny requested a Candidate Forum in conjunction with the October meeting, as there was one contested seat this year and two other candidates were unopposed. Ms. Burns noted the CDD Board had no involvement in the Candidate Forum and was coordinated by a separate group. Mr. Zelazny explained the CDD offered to conduct the meeting via Zoom.

Discussion Regarding Additional Memorial Opportunities (requested by Supervisor Zelazny)
Mr. Zelazny stated this issue was started by Mr. Robertson to have poles sponsored by individuals, but there was interest in the community to sponsor trees on the golf course and pool chairs. Mr. Zelazny will work with Ms. Bosman on a comprehensive memorial program and bring back to the Board in October. Mr. Robertson agreed.

Secretary / Assistant Secretary	Chairman / Vice Chairman

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BOS Meeting Part 2
MINUTES OF MEETING LAKE ASHTON II
COMMUNITY DEVELOPMENT DISTRICT
The recessed meeting of August 21, 2020 of the Board of Supervisors of the Lake Ashton II Community Development District was reconvened on Friday, August 21, 2020 at 1:00 p.m. via Zoom Teleconference, pursuant to Executive Order 20-69, issued by Governor DeSantis, as amended and supplemented and pursuant to Section 120.54(5)(b)2., Florida Statutes.

Present and constituting a quorum were:
Doug Robertson	Chairman
James Mecsics	Vice Chairman
Bob Zelazny	Assistant Secretary
Stanley Williams	Assistant Secretary Also present were:
Jill Burns	District Manager
Sarah Sandy	District Counsel
Alan Rayl	District Engineer
Mary Bosman	Community Director
Brian Rhodes	Billy Casper Golf Residents

The following is a summary of the discussions and actions taken at the August 21, 2020 meeting, and a copy of the proceedings can be obtained by contacting the District Manager.

FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Burns reconvened the meeting to order at 1:00 p.m. and called the roll. All Supervisors were present with the exception of Ms. Wright.

Consideration of Par 60 Executive Course (Added)
Mr. Robertson questioned the status of the Par 60 executive course. Mr. Zelazny recalled between six and twelve good ideas to improve the golf course, either through lengthening or shortening; however, nothing would be done to the golf course until October 1. The current focus was to try to get the golf course in the best playing shape,

which Billy Casper Golf (BCG) has done a great job of. They were setting up a Golf Committee made up of representatives from major golfing groups, to look at suggestions, changes and improvements to the golf course. Mr. Robertson did not understand why it was not being done as the Board already agreed to it, there was no cost and there were volunteers.

Mr. Mecsics asked what BCG said. Mr. Rhodes stated BCG was willing to do any project the Board wanted. The executive course did not have a large price tag; there were volunteers and a lot of bricks. They were setting up a Golf Committee to help prioritize the projects, which were:
Lengthen the golf course
Shorten the executive golf course
Remove the hill on #15 West
Add shrubs to #16 West to screen the RV park
Have more beautification projects.
Mr. Rhodes stated it should be included into the budget because some projects had costs associated with them. Mr. Robertson noted the Board should be careful about how the District was spending money. This was a way to keep people involved and playing golf. Mr. Rhodes would have those areas mowed tighter so they were identified. This would be brought to a representative of the Board to see if it could fit into the budget or spread out over future years. The current plan was to make some greens smaller and have new tees, which was expensive. The Golf Committee was supposed to meet the first week in September. Mr. Zelazny explained a Comprehensive Plan would be presented to the Golf Committee. Mr. Robertson wanted to approve this now because it was a good idea and could result in more memberships at no cost.
Mr. Williams preferred waiting until the September meeting, allowing BCG to handle it and to add Wi-Fi to Eagles Nest like at HFC. After further discussion, Mr. Zelazny asked Mr. Rhodes to include as the number one priority to be discussed by the Board. Other priorities were getting the budget under control, have costs associated with it, and

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Wi-Fi. There was Board consensus to discuss the Par 60 executive course at the September meeting. Ms. Sandy advised that the Golf Committee was not a CDD committee and recommended volunteers sign a liability waiver.

SIXTH ORDER OF BUSINESS	Staff Reports
Attorney
There being none, the next item followed.

Engineer
Mr. Rayl reported the following:
The current version of the Yellowstone map was sent to Mr. Zelazny yesterday.
Provided a report and recommendation, this morning, on the erosion around the end abutments on the bridges. Four bridges in the West were in good condition, but in two locations, rip-rap and Geotech style reinforcement of the corners were recommended. Sod was recommended in nine locations. If those areas were maintained by weed eating instead of spraying, it would help the remaining vegetation, hold the soil, and avoid future erosion issues. It would help keep those areas in better condition and save on maintenance costs.
Prepared a plan to repair the eroded cart path on Hole #9, which was ready to collapse. A contractor was providing a quote for the repair, re-grading and re-establishment of the cart path. A drainage inlet and pipe will be installed to keep water from running over the cart path in its current condition, which caused the erosion and undermining in that area. This affects Lake Ashton 1 (LA1) more than LA2.
Attended an hour-and-a-half meeting with the Permitting Compliance Supervisor with the Southwest Florida Water Management District (SWFWMD), yesterday afternoon, about the lake level of Lake Ashton.
A site visit was performed on the rancher’s property at the downstream outfall of the lake. Many exemptions were allowed under the Florida Statutes for agricultural operations. They were reluctant to make this a

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SWFWMD compliance issue as Florida Statute 373.406 states agricultural operations would not impede upstream waters. SWFWMD does not feel they can provide enforcement to fix this problem, but the rancher was amenable to fixing the problem, as long as it did not cost a large amount of money. Mr. Rayl would look into creative options with the landowner to improve the outfall and come back to the Board with proposed action plans.
Mr. Mecsics questioned the cost and whether this matter was more germane to CDD II or CDD 1. Mr. Rayl explained the cost depends on the length of the pipe on the farmer’s property, but lowering it would cost less than $5,000. It affected the infrastructure more directly for LA1; However, Rattlesnake Lake outfalls to Lake Ashton and when water backs up, the infrastructure in LA2 was affected. Mr. Robertson felt that spending $5,000 to help the farmer so the golf course operated, was an inexpensive way to solve this problem. Mr. Mecsics voiced concern about legal costs.
Ms. Sandy had attorneys in her firm that specialized in Water Law that could work on a more efficient solution, but it depends on whether they needed to work with LA1. Mr. Robertson preferred to spend $5,000 before spending $100 an hour for legal fees. Ms. Sandy agreed, if the solution ultimately benefitted LA2. The first action was to talk to the farmer to see how much they wanted the CDD to contribute to solve the problem.

Mr. Robertson did not foresee LA2 CDD contributing, if the CDD could solve the problem, fix their carts and cart paths. Mr. Rayl reported the following:
Consulted with Bridge Builders and York Bridge Systems regarding the planks. They provided some specifications for the materials for comparison with the estimate from Todd Warren. They recommended holding off on the work because lumber prices were 70% higher now.
Mr. Robertson asked if there was a workable solution. Mr. Rayl replied affirmatively, recommending they wait until lumber prices

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were normal. Mr. Zelazny thanked Ms. Bosman and her husband for doing the actual work. Mr. Robertson’s initial idea to seal the bridges was a good idea. It provided additional years of life.
Received an email from Mr. Williams about an additional pavement area, which he will include on District’s repair list.
The report on the condition of the flumes on the golf cart paths was completed. There are 29 flumes that take runoff into the District’s stormwater ponds; 15 of which needs to be repaired. It would not always be a large expense. Some could be modified and monitored to see if that solved the problem. There were many that had ends that were broken off, which were replaced with Geotech style and concrete rubble. If they continued to erode, there must be some other solution at a low cost, such as repairing more in a group versus one large repair.
Mr. Robertson asked if putting in rip-rap solved the problem. Mr. Rayl explained rip-rap would go in different directions and slow the water down to let soil deposits drop out. Then the soil will start filling in and the rip-rap vegetation would attach to the soil to stabilize the area. Mr. Robertson stated they allowed the flumes to become secondary as opposed to rip-rap, which was primary. Mr. Rayl did not recommend rebuilding any flumes. The solution was to pick up the water in the fairway in an inlet and put in a pipe. Nothing other than what lands on that cart path will flow over the cart path, creating more erosion.
The Mulligan Lane and Dunmore Drive project should be completed, weather permitting, at the end of next week. The lane closures were supposed to be stopped today. Mr. Rayl was waiting to hear from the contractor. There were some unexpected issues, but overall, the intersection was now improved to handle any storm.
Mr. Williams asked if Mr. Rayl was providing a cost about the repair to the eroded cart path on Hole #9. Mr. Rayl was getting a quote from a contractor and would provide to the Board. Mr. Williams questioned if Mr. Rayl was getting estimates for the bridge

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repairs. Mr. Rayl would provide a cost for one rip-rap stabilization and to have five or six completed at one time to both Boards. Mr. Williams asked about the golf course operation when the West was repairing a bridge. Mr. Rayl did not see many locations where there was an eminent risk of a bridge failing; however, lack of care could eventually have an effect on the overall ability to use the golf course.

Billy Casper
Golf Course Financial Statements
Mr. Rhodes reported, as of yesterday, 84 residents paid their annual fees; 26 were new members and 25 were associate members. There were 49 renewals and nine members downgraded into the associates category. They collected $276,000, with an average sale of $3,292 versus $249,000 that was collected last year with 57 memberships, with an average sale of $4,386. Currently, $26,500 more was collected or 11% more in dues. They were approaching crunch time, because the majority of dues being collected was August 28th through August 31st. There were several concerns on renewals. Fifteen were Canadian members; however, the border was currently closed. Several seasonal members were concerned about whether or not they were going to travel down and could still get their discount for early payment. BCG was monitoring it closely. Mr. Williams requested a form for tracking purposes, which Mr. Rhodes would provide.
Regarding the financials for June and July, Mr. Rhodes reported missed budgeted revenues, primarily made up of food & Beverage (F&B) revenues, due to COVID-19. In June, they only missed revenues by $1,799 and $7,000 for July. Labor was slightly higher than the budget, based on additional expenses in cleaning and performing some cultural practices on the golf course; however, they were able to make that up by expense savings. The CDD was ahead of budget in June and July; almost $5,000 in June and a little over $1,200 in July or $7,700 for the year.
Mr. Rhodes reported BCG was happy with the root structure on the greens and overall health. The eradication of weeds and goose grass went well and will start filling in. The West greens are probably two weeks ahead of the East. The sodded areas were filling in and could be used for play. They will not be used for pin positions until the top dress and verticut to make them more level. All greens were open. In totality, BCG was

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satisfied with the slow but steady improvement of the golf course. The East draining was impacting the CDD. The East golf course was closed 10 days in the month of July, versus the West golf course, which was only closed five days. The District will save $5,000 by keeping turf from getting damaged. If it was wet, it could be drained back to normal. In addition, the root structure was very low on those holes. Because it’s wet, the roots don’t have to go down anymore. Weeds pop up more in wet areas. Irrigation boxes were under water, which could short out. Replacement circuit boards cost $1,200 to $1,400.
Mr. Rhodes reported their mechanic took early retirement and was searching for a replacement. There was a top dresser that was at the top of the $2,400 repair and maintenance (R&M) that would be sent out for repair. So, there would be costs to outsource until a mechanic was hired. One was in training right now and Mr. Rhodes did not believe there would be multiple issues moving forward. In two months, a Five-Year Capital Plan would be presented to Mr. Robertson. Some equipment was reaching the end of its lifecycle and would be evaluated. It was the goal to be profitable to cover those capital expenses and hopefully the membership growth would continue. Mr. Robertson suggested leasing. Mr. Rhodes confirmed that BCG was looking at capital leases.
Mr. Williams asked if the $220,000 the District borrowed to continue operations in June and July, was reflected in the budget. Mr. Rhodes confirmed cash was reflected in the budget and all memberships would defer revenues over 12 months, so it would not look like the District was losing $100,000 each month. It was reflected in the cashflow proforma. Mr. Rhodes did not know the cash amount at this time, but the District was ahead. Mr. Williams confirmed the District collected enough money to pay back the
$220,000, but it was not in the budget. Mr. Rhodes confirmed money was allocated for next year’s budget. The budget that was presented was a break-even and the District must borrow future funds. Mr. Williams asked if the budget showed a shortfall. Mr. Rhodes replied affirmatively. Mr. Williams inquired if the District was under contract to pay this money back by August 30th. Ms. Sandy would double check. Mr. Williams requested theme nights at the Eagles Nest, such as trivia and karaoke, but in a smaller scale. Mr. Rhodes explained there was no consideration, since their efforts were on safety first. Mr. Williams stated if they took reservations and allowed a certain number of people, they should be able to generate additional cash. Mr. Rhodes would discuss this with BCG staff.

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District Manager’s Report
Reminder	for	Residents	Regarding	Sources	for	District Information
Ms. Burns reminded all residents that the sources of official District information were the District’s e-blast and website. Residents were incorrectly getting information from Facebook or Next-door.

Update on Refinancing of Bonds
Ms. Burns reported staff spoke to the Underwriter about refinancing possibilities. Based on the market, a refinancing at this point would cause an increase to the principal amount of bonds outstanding. This will continually be monitored over the next couple of months for a refinancing later in the year.

Discussion	Regarding	Billings	for	HFC	Staff	Performing Maintenance at Golf Club
Ms. Burns reported Ms. Bosman questioned Mr. Mecsics time that was spent at Eagles Nest and if it needed to be billed to the Golf Club. Discussion ensued and there was Board consensus to accept Ms. Burns recommendation for Ms. Bosman to track monthly and send an invoice to the Golf Club at a rate of $20 per hour.

Lake Ashton II Community Director
Ms. Bosman emailed the Community Director Report to the Board.

SEVENTH ORDER OF BUSINESS	Financial Report
Approval of Check Run Summary
Combined Balance Sheet

Lake Ashton II Community Director (Item 6E)

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Ms. Bosman checked with residents about having outdoor movies on Friday nights. There would be no expense, but three Magnolia trees on the side of the building must be cut down. The trees were in poor health. Mr. Williams asked where the movie would be projected. Mr. Robertson noted residents would park in the parking lot and watch the movie on the wall of the building.

Mr. Williams did not want free popcorn to be distributed.

Supervisor Requests (Added)
Mr. Zelazny asked when the next community blast would be sent with the COVID update at HFC. Mr. Mecsics would work on the e-blast with Ms. Bosman. The only change was allowing visitors. Mr. Mecsics felt this was a difficult meeting with tough decisions being made, but the Board took a balanced approach. It was his honor to work with the Board and apologized for any offending comments.

EIGHTH ORDER OF BUSINESS	Public Comments
There being none, the next item followed.

NINTH ORDER OF BUSINESS	Adjournment
There not being any further business to discuss,

Secretary / Assistant Secretary	Chairman / Vice Chairman

9

SECTION V

SECTION A
The Health and Fitness Center (HFC) has historically been the center for health information for our 55 + Active Adult Community of Lake Ashton. As such, a variety of health information regarding COVID – 19 is available at the HFC for residents. A conservative approach is proposed in keeping with the Governor’s order calling for older residents and vulnerable populations with underlying medical conditions to heed caution and avoid large crowds while practicing social distancing. Also, the ability to effectively perform contact tracing has been attributed to the prevention of widespread COVID 19.
LAKE ASHTON II CDD Plan - Phase III – October 2020
Resident Services hours – 8 AM – 8 PM Monday thru Friday for all rooms except Fitness Room, Spas and Pool. They will be open from 6 AM – 8 PM Monday thru Friday and 8 AM -1 PM Saturdays. The HFC will be closed on Sundays.
All Residents using the HFC facilities are required to follow these policies:
Resident ID will be requested (or valid picture ID)
Have their temperature taken and read at < 100 degrees prior to entering the building at one of the two designated entrances.
Mask must be worn properly when participating in all activities within the building. The exception would be when in the indoor swimming pool and spas. Entrance and exit into these areas require a mask.
	Masks will not be provided by the LA II CDD. Hand sanitizer is available in lieu of gloves.
No food of any type is to be brought into the building for/during activities. Residents will be required to bring in their own water/beverage. Cups and straws will not be provided. Water coolers and ice machines will not be in service.
Residents must supply their own equipment i.e., floor mats, weights, balance bars, basketballs, etc. The LA II CDD will not be providing these items until after the disinfecting machine arrives. Weights are available for use in the Fitness Room and billiards equipment is also available.
All residents will disinfect their areas after use.
After using the facilities, disinfectant cleaner (provided) is be used by the residents to wipe area used; example: wipe down the chair and the table used.
In the Billiards Room, the exposed table wood frame, chairs, pool cues used (unless personal cues brought in) as well as the pool balls used during play are to be disinfected.
In the Fitness Center, all surfaces touched must be wiped down before and after each use.

Rooms will have increased capacity limits with mask usage and increased hours of availability: (No showers, saunas, water fountains available)

Community Center
Monday thru Friday – 8 AM – 8 PM. 100 residents maximum.
Social distancing of tables is required - 6 feet apart with 4 persons at a table all wearing masks.
Walkers may start at 6 AM.
Saturdays – 6 AM – 1 PM (see above for social distancing and walkers)

Media Center
30-minute time limit / 5 persons maximum
Game playing/puzzles at tables will not be available.
Only 3 persons allowed using the HFC computers at any given time.
If 3 persons are using the computers, they are using 3 of the 5 places in the room.

Card Room
2-hour time limit. 3 tables of 4, six feet apart. (12 persons maximum wearing masks).
Decks of cards and games brought must be from home and taken out of the building when play has concluded.

Conference Room
2- person limit with masks.

Poker Room
SAME AS “c.” ABOVE

Billiard Room
2-hour time limit / 6 persons maximum with masks.

Craft Room
2-hour limit / 16 persons maximum with masks.

Fitness Center
All machines are available for use with social distancing. 30-minute time limit / 12 persons maximum with masks.

Sports Court
2-hour time limit /6 persons maximum with masks.

Racquetball Court
2-hour time limit / 2 persons maximum with masks.

Outdoor spas/Indoor Pool
Open from 6 AM – 8 PM Monday thru Friday.
15-minute time limit in the outside spas with a capacity of 2 in each spa.
1-hour time limit in the pool
Capacity of 22 in pool, all following social distancing policies, temperature checks and hand sanitizing requirements.
Water volleyball can be played with 6 person teams only.

Reception (Activities Desk area)
Masks required prior to entering the HFC building.
Hand sanitizer or gloves and temperature checks also required upon entry.
Social distancing required.
Scheduling will be available to enable full, safe, capacity usage.
Residents will have the opportunity to schedule rooms/times within the room limitations by calling the HFC Activities Desk or coming in person. No email requests can be honored.
Existing reservations will be given first consideration during the
8 AM -8 PM timeframe Monday thru Friday, but within the reduced time limits to allow more residents use of the rooms.
Daily schedules will be posted, and capacity limits and room usage will be monitored by staff at all times.

Registered visitors will be admitted to the HFC building, but Lake Ashton residents will be given priority for maintaining capacity limits.

SECTION B
Post Office Box 1214 Eagle Lake, FL 33839
Estimate

	P.O. No.	Project	Vendor #	Rep	
		Front canopy		TW	
Description					
Front canopy as follows:

Remove existing roof and place TPO roof Remove all damaged stucco and rusting bands Replace all bands to plastic bands
Repair drywall Paint entire canopy Clean up daily
Option bead board ceiling- $6,000 allowance

Job location: Lake Ashton II Community Development District- Front canopy					
Thank you for your business.	Total	$44,200.00				
863-969-3722	invoice@warrencm.com	www.warrencm.com			

SECTION C
Proposal: Enhanced Intersection Safety/Additional Stop Signs
Situation

We have received numerous complaints and concerns regarding safety at the intersection of Sawgrass Drive and Oakmont drive. There are currently two stop signs on Oakmont at the intersection. The speed limit is 20 mph throughout the community.
Analysis
A survey of the intersection’s physical layout as well as a speed survey done at various times. The section of Sawgrass Drive leading to the intersection from Pebble Beach curves to the right creating a loss of traffic situational awareness. There are also times that various vehicles temporarily park in that area further restricting line of sight to the intersection.
A traffic survey revealed that speed of traffic averages between 22 and 25 mph on Sawgrass in both directions (East to West and West to East). The average stopping distance at 20 mph is 12 meters or 40 feet. As the distance increases as the speed increases, this situation does not allow for an effective stopping distance should a vehicle or pedestrian enters the intersection from Oakmont in either direction.
Recommendation
Recommend the addition of additional stop signs on Oakmont Drive for both directions. This will require all traffic to stop and allow traffic from Oakmont to enter the intersection (when it is their turn) safely.
Lake Ashton II staff have researched and found stop signs and stands which are the same as others within the community. Staff would place the signs at the intersections in accordance with Florida Traffic Control Directives. The approximate price for the two signs would be $1200, which is almost $900 cheaper by doing the installation with existing staff.

Cul-de-sac
North

Sawgrass Drive

Obscured Curve

Oakmont Drive

SECTION H
Boca Raton, Florida  33431 (561) 994-9299 ▪ (800) 299-4728
Fax (561) 994-5823
www.graucpa.com

September 22, 2020

Board of Supervisors
Lake Ashton II Community Development District c/o GMS-CF, LLC
219 E. Livingston Street
Orlando, FL 32801

We are pleased to confirm our understanding of the services we are to provide Lake Ashton II Community Development District, Polk County, Florida (the “District”) for the fiscal year ended September 30, 2020. We will audit the financial statements of the governmental activities, the business type activities, and each major fund, including the related notes to the financial statements, which collectively comprise the basic financial statements of Lake Ashton II Community Development District for the fiscal year ended September 30, 2020. In addition, we will examine the District’s compliance with the requirements of Section 218.415 Florida Statutes. This letter serves to renew our agreement and establish the terms and fee for the 2020 audit.

Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement the District’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the District’s RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.

The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited:

Management’s discussion and analysis
Budgetary comparison schedule
Audit Objectives
The objective of our audit is the expression of opinions as to whether your financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of the accounting records of the District and other procedures we consider necessary to enable us to express such opinions. We will issue a written report upon completion of our audit of the District’s financial statements. We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion or add emphasis-of- matter or other-matter paragraphs. If our opinion on the financial statements is other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed an opinion, we may decline to express an opinion or issue a report, or may withdraw from this engagement.
We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control and on compliance and other matters will include a paragraph that states (1) that the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the District’s internal control on compliance, and (2) that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District’s internal control and compliance. The paragraph will also state that the report is not suitable for any other purpose. If during our audit we become aware that the District is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an audit in accordance with U.S. generally accepted auditing standards and the standards for financial audits contained in Government Auditing Standards may not satisfy the relevant legal, regulatory, or contractual requirements.

Examination Objective
The objective of our examination is the expression of an opinion as to whether the District is in compliance with Florida Statute 218.415 in accordance with Rule 10.556(10) of the Auditor General of the State of Florida. Our examination will be conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants and will include tests of your records and other procedures we consider necessary to enable us to express such an opinion. We will issue a written report upon completion of our examination of the District’s compliance. The report will include a statement that the report is intended solely for the information and use of management, those charged with governance, and the Florida Auditor General, and is not intended to be and should not be used by anyone other than these specified parties. We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion or add emphasis-of-matter or other- matter paragraphs. If our opinion on the District’s compliance is other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the examination or are unable to form or have not formed an opinion, we may decline to express an opinion or issue a report, or may withdraw from this engagement.
Other Services
We will also assist in preparing the financial statements, schedules of expenditures of federal awards and state financial assistance, and related notes of the District in conformity with U.S. generally accepted accounting principles and the Uniform Guidance based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statements, schedule of expenditures of federal awards, and related notes services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities.
Management Responsibilities
Management is responsible for the financial statements and all accompanying information as well as all representations contained therein. Further, management is responsible for compliance with Florida Statute 218.415 and will provide us with the information required for the examination. The accuracy and completeness of such information is also management’s responsibility. As part of the audit, we will assist with preparation of your financial statements and related notes in conformity with U.S. generally accepted accounting principles based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. You agree to assume all management responsibilities relating to the financial statements and related notes and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and related notes and that you have reviewed and approved the financial statements and related notes prior to their issuance and have accepted responsibility for them. In addition, you will be required to make certain representations regarding compliance with Florida Statute 218.415 in the management representation letter. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, who possesses suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them.
Management is responsible for establishing and maintaining effective internal controls, including evaluating and monitoring ongoing activities, to help ensure that appropriate goals and objectives are met; following laws and regulations; and ensuring that management is reliable and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles, for the preparation and fair presentation of the financial statements and all accompanying information in conformity with U.S. generally accepted accounting principles, and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements.
Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements,
additional information that we may request for the purpose of the audit, and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence.
Your responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. As part of our engagement, we may propose standard adjusting, or correcting journal entries to your financial statements. You are responsible for reviewing the entries and understanding the nature of the proposed entries and the impact they have on the financial statements.
You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or

others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts or grant agreements, or abuse that we report.
Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying for us previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing management’s views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information.

With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document.

Audit Procedures—General
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse.
Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. Our responsibility as auditors is limited to the period covered by our audit and does not extend to later periods for which we are not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by generally accepted auditing standards.

Audit Procedures—Internal Controls

Our audit will include obtaining an understanding of the District and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards.

An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards and Government Auditing Standards.

Audit Procedures—Compliance

As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the District’s compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants, if applicable. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards.

Engagement Administration, Fees, and Other

We understand that your employees will prepare all confirmations we request and will locate any documents selected by us for testing.

The audit documentation for this engagement is the property of Grau & Associates and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to a cognizant or oversight agency or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Grau & Associates personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. Notwithstanding the foregoing, the parties acknowledge that various documents reviewed or produced during the conduct of the audit may be public records under Florida law. The District agrees to notify Grau & Associates of any public record request it receives that involves audit documentation.

Furthermore, Grau & Associates shall, pursuant to and in accordance with Section 119.0701, Florida Statutes, comply with the public records laws of the State of Florida, and specifically shall:

Keep and maintain public records required by the District to perform the services or work set forth in this Agreement; and

Upon the request of the District’s custodian of public records, provide the District with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law; and

Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the Agreement if Grau & Associates does not transfer the records to the District; and

Upon completion of the Agreement, transfer, at no cost to the District, all public records in possession of the Auditor or keep and maintain public records required by the District to perform the service or work provided for in this Agreement. If the Auditor transfers all public records to the District upon completion of the Agreement, the Auditor shall destroy any duplicate public records that are exempt or confidential and exempt from public disclosure requirements. If the Auditor keeps and maintains public records upon completion of the Agreement, the Auditor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the District, upon request from the District's custodian of public records, in a format that is compatible with the information technology systems of the District.

Auditor acknowledges that any requests to inspect or copy public records relating to this Agreement must be made directly to the District pursuant to Section 119.0701(3), Florida Statutes. If notified by the District of a public records request for records not in the possession of the District but in possession of the Auditor, the Auditor shall provide such records to the District or allow the records to be inspected or copied within a reasonable time. Auditor acknowledges that should Auditor fail to provide the public records to the District within a reasonable time, Auditor may be subject to penalties pursuant to Section 119.10, Florida Statutes.

IF GRAU & ASSOCIATES HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO ITS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE PUBLIC RECORDS CUSTODIAN AT C/O GOVERNMENTAL MANAGEMENT SERVICES – CENTRAL FLORIDA, LLC, 219 EAST LIVINGSTON STREET ORLANDO, FLORIDA 32801, OR JBURNS@GMSCFL.COM,
PH: (407) 841-5524.

Our fee for these services will not exceed $9,900 for the September 30, 2020 audit, unless there is a change in activity by the District which results in additional audit work or if Bonds are issued.

We will complete the audit within prescribed statutory deadlines, which requires the District to submit its annual audit to the Auditor General no later than nine (9) months after the end of the audited fiscal year, with the understanding that your employees will provide information needed to perform the audit on a timely basis.

The audit documentation for this engagement will be retained for a minimum of five years after the report release date. If we are aware that a federal awarding agency or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation.

Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. Invoices will be submitted in sufficient detail to demonstrate compliance with the terms of this agreement. In accordance with our firm policies, work may be suspended if your account becomes 60 days or more overdue and may not be resumed

until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate.

We will provide you with a copy of our most recent external peer review report and any letter of comment, and any subsequent peer review reports and letters of comment received during the period of the contract. Our 2019 peer review report accompanies this letter.

We appreciate the opportunity to be of service to Lake Ashton II Community Development District and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us.

Very truly yours, Grau & Associates

Antonio J. Grau RESPONSE:
This letter correctly sets forth the understanding of Lake Ashton II Community Development District.

By:      	

Title:    	

Date:

SECTION VI

SECTION C

SECTION 1
Lake Ashton Golf Club
For the Month Ending August 31st, 2020

 	August		 	YTD	
Budget	Last Year	Budget	Last Year
 	Actual	Budget	Variance	Last Year	Variance		 	Actual	Budget	Variance	Last Year	Variance	

2,910	2,988	(78)	0	2,910	Rounds
Rounds ‐ Member	9,474	12,450	(2,976)	0	9,474	
0	0	0	0	0	Rounds ‐ Outing	0	0	0	0	0	
110	79	31	0	110	Rounds ‐ Public	445	330	115	0	445	
=================	=================	=================	=================	=================		=================	=================	=================	=================	=================	
3,020	3,067	(47)	0	3,020	Total Rounds	9,919	12,780	(2,861)	0	9,919	

1,633	
3,564	
(1,932)	
0	
1,633	Revenue
Green Fees	
9,745	
14,850	
(5,105)	
0	
9,745	
20	0	20	0	20	Cart Fees	20	0	20	0	20	
175	0	175	0	175	Driving Range	613	0	613	0	613	
8,394	9,447	(1,053)	0	8,394	Pro Shop Sales	31,087	39,362	(8,276)	0	31,087	
8,226	11,373	(3,147)	0	8,226	Food (Food & Soft Drinks)	27,372	47,388	(20,016)	0	27,372	
5,269	9,938	(4,669)	0	5,269	Beverages (Alcohol)	19,892	41,407	(21,515)	0	19,892	
62	0	62	0	62	Other Food & Beverage Revenue	(1,946)	0	(1,946)	0	(1,946)	
75	0	75	0	75	Other Golf Revenues (Club Rent, Handi	180	0	180	0	180	
700	0	700	0	700	Dues Income ‐ Monthly Dues	700	0	700	0	700	
5,015	0	5,015	0	5,015	Intiation Fee Income / Annual Member	15,325	0	15,325	0	15,325	
(40)	0	(40)	0	(40)	Miscellaneous Income and Discounts	(73)	0	(73)	0	(73)	
=================   =================   =================    =================  =================	=================	=================	=================     =================	=================
29,529	34,322	(4,793)	0	29,529  Total Revenue	102,915	143,008	(40,093)	0	102,915

Cost of Sales
9,079	7,558	(1,522)	0	(9,079) COGS ‐ Pro Shop	31,545	31,490	(55)		0	(31,545)	
4,229	5,118	889	0	(4,229) COGS ‐ Food	15,269	21,325	6,056		0	(15,269)	
338	0	(338)	0	(338) COGS ‐ Non‐Alcoholic Beverages	580	0	(580)		0	(580)	
1,820	3,478	1,659	0	(1,820) COGS ‐ Alcohol	6,695	14,493	7,797		0	(6,695)	
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐		‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	
15,466	16,154	687	0	(15,466) Total Cost of Sales	54,089	67,307	13,218		0	(54,089)	
================= ================= =================	================= =================	=================	=================	=================	=================		=================	
14,063	18,168	(4,105)	0	14,063 GROSS INCOME	48,826	75,701	(26,875)		0	48,826	

Labor
15,827	13,399	(2,429)	0	(15,827) Golf Operation Labor	56,882	53,162	(3,720)	0	(56,882)	
35,644	35,526	(118)	0	(35,644) Maintenance and Landscaping	144,173	140,956	(3,217)	0	(144,173)	
7,200	8,897	1,696	0	(7,200) F&B	31,537	35,299	3,762	0	(31,537)	
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐     ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐     ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐     ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
58,671	57,821	(850)	0	(58,671) Total Direct Labor	232,592	229,418	(3,174)	0	(232,592)

5,264	6,071	807	0	(5,264) Total Payroll Taxes	23,650	24,089	439		0	(23,650)			
4,458	5,734	1,276	0	(4,458) Total Medical/Health Benefits	15,575	22,936	7,361		0	(15,575)			
1,130	0	(1,130)	0	(1,130) Total Workmans Comp	4,519	0	(4,519)		0	(4,519)			
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐		‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐			
10,852	11,805	953	0	(10,852) Total Payroll Burden	43,744	47,025	3,281		0	(43,744)			
================= ================= =================	================= =================	=================	=================	=================	=================		=================			
69,523	69,626	103	0	(69,523) Total Labor	276,336	276,443	106		0	(276,336)			
	
Other Operational Expenses									
2,910	1,192	(1,718)	0	(2,910) Golf Ops	6,116	5,931	(185)	0	(6,116)	
16,595	19,713	3,119	0	(16,595) G&A	61,831	82,155	20,324	0	(61,831)	
30,770	25,154	(5,616)	0	(30,770) Maintenance	128,071	167,646	39,575	0	(128,071)	
1,582	3,435	1,853	0	(1,582) F&B	4,667	12,413	7,746	0	(4,667)	
300	460	160	0	(300) Sales and Marketing	4,100	3,340	(760)	0	(4,100)	
0	5,583	5,583	0	0 Taxes ‐ Real Estate	0	22,333	22,333	0	0	
0	500	500	0	0 Taxes ‐ Personal Property	0	2,000	2,000	0	0					
843	4,000	3,157	0	(843) Insurance ‐ P&C	3,399	16,000	12,601	0	(3,399)					
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐					
53,000	60,037	7,037	0	(53,000) Total Other Operational Expenses	208,182	311,818	103,635	0	(208,182)					
================= ================= =================	================= =================	=================	=================	=================	=================	=================					
122,523	129,663	7,140	0	(122,523) Total Expenses	484,519	588,261	103,742	0	(484,519)					
================= ================= =================	================= =================	=================	=================	=================	=================	=================					
(108,461)	(111,495)	3,035	0	(108,461) EBITDAR	(435,693)	(512,560)	76,867	0	(435,693)					
=================   =================   =================    =================  =================	=================	=================	=================     =================	=================
(108,461)	(111,495)	3,035	0	(108,461) EBITDA	(435,693)	(512,560)	76,867	0	(435,693)

Interest Expense/Dep&Amt
0	0	0	0	0   Other Expense	6,404	0	(6,404)	0	(6,404)
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐     ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐     ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐     ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐	‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
0	0	0	0	0  Total Interest Expense	6,404	0	(6,404)	0	(6,404)
=================   =================   =================    =================  =================	=================	=================	=================     =================	=================
(108,461)	(111,495)	3,035	0	(108,461) Net Income	(442,097)	(512,560)	70,463	0	(442,097)

SECTION E

LA II COMMUNITY DIRECTOR
REPORT
October 16, 2020

Mary Bosman
mbosman@lakeashton2cdd.com
Projects/Summaries
The following is a listing of updates around the HFC and projects that are being worked on or have been completed since the last LA II Board of Supervisors’ Meeting, on August 21, 2020 (Not necessarily in order).
Staffing News:
Louise Crespin has reduced her hours to 2 days per week effective Sept. 21st. as a semi-retirement plan. She wants to reevaluate this after the holidays for possible full retirement. There were two applicants for the position she vacated. Ryan Buswell was hired to cover the Activities Desk for the 3 days/week Louise is not here. Supervisor Mecsics and Krystle Funk, Office Manager are his supervisors.
Niko Wright now works the Pool Attendant position Wednesday thru Saturday.
Karen VanKirk’s switch from Office to Maintenance is working out very well as is Krystle Funk as Office Manager.
Vendors:
JaniKing cleaning service was approved at the last BOS meeting and the HFC is spotless under their watch.
Warren Construction fixed the cracked stucco/leaks in the Card Room.
Pool and Patio replaced 2 light fixtures in the pool and a Spa Heater.
Meetings with Supervisor Zelazny, myself and the site manager of Yellowstone have fine-tuned duties/responsibilities and plans for compliance with their contract.
The HFC has two vending machines, thanks to new residents Pat and Fred Rider, who own a vending business. They are maintaining our machines themselves, so we get excellent care. There is no fee, and they hold all the liability. Supervisor Williams has asked for follow up on getting a camera in the Kitchen area and we are waiting on a bid for that from Kincaid as they did our other cameras.
October is Breast Cancer Awareness month and, unfortunately, we could not do the Cancer Walk as we have in the past. Four special events will occur in its place. They are seminars and workshops with appropriate screening procedures in place, social distancing, and face masks.
The screening procedures we are currently using are extremely helpful for contact tracing. We had four COVID positive residents and were able to contact individually the residents who were in the same area on the days the positive tested residents were around, as well as communicate the news to the community minus the names of course. Several residents have stated repeatedly that they feel safe coming into the building because of the procedures in place here.
October is also the start of the newly revamped Fitness Classes. New goals, new music and new moves began October 06th. Several of the reoccurring activities have returned – Bible Study, Genealogy, Sew What, Ceramics, Ping Pong, Improver Line Dancing, Water Volleyball, Lap Swimming, Scrappers and Stampers, Creative Stitchers, LA Swim Club, as well as the continuing of Pickleball and Tennis outdoors. Our drive-in movies began this month. We coordinated with the Eagle’s Nest and will have snacks for sale as well as on screen greetings during intermission. Private card play and gaming groups are meeting as well.
I found a disinfecting machine that will make end of day disinfecting a breeze as well as take up less staff time to complete readiness for the next day. It can be used by one staffer and removes 99+ percent of bacteria and mold. The cost was under $110. This machine is due to arrive by early November.
Because of the need for Public Safety and other important updates needing to go out in a timely manner, I am requesting the LA II CDD to purchase a laptop that I can take home to use. I currently do not have working equipment at home needed to do the blasts, emails, etc. that are now important to get out. Please see the attached for approval.
Regards, Mary Bosman

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SECTION VII

S ECTION A
	LAKE ASHTON II
COMMUNITY DEVELOPMENT DISTRICT		
	Check Run Summary GF		

Date	8/14/2020-10/07/2020

Check Numbers	

Amount	
8/14/20	3091-3103	$94,601.04	
8/21/20	3104-3106	$635.21	
8/24/20	3107-3118	$25,857.36	
8/26/20	3119-3120	$1,203.34	
9/1/20	3121-3122	$1,275.00	
9/8/20	3123-3138	$24,258.86	
9/10/20	3139	$1,587.00	
9/18/20	3140-3151	$28,465.74	
9/23/20	3152-3155	$1,516.34	
9/30/20	3156-3173	$46,037.81	
10/7/20	3174	$491.50	

Total	 	$225,929.20 

Lake Ashton II CDD
Special Assessment Receipts
Fiscal Year Ending September 30, 2020

	$1,282,133.20	$420,725.52	$332,500.00	$753,225.52											

Date	
Collection	
O&M	
O&M	
Debt Svc	
Debt Svc	O&M
Discounts/	Debt
Discounts/	
Commissions	
Property	
Net Amount	.36300.10000
General Fund	.36300.10000
05A Debt Svc Fund	.36300.10200
06A Debt Svc Fund	
Debt Total	
Received	Period	Receipts	Interest	Receipts	Interest	Penalties	Penalties	Paid	Appraiser	Received	100.00%	55.857%	44.143%	100%	

11/18/19	
06/01/19-10/15/19	
$	11,129.08    $	-	$	5,018.54    $	-	$	584.28    $	263.48    $	306.00    $	-	$ 14,993.86	
$	10,352.04	
$	2,592.76	
$	2,049.06	
$	4,641.82									
11/21/19	11/01/19-11/06/19	$	39,595.29    $	-	$      18,884.40    $	-	$	1,583.82    $	755.39     $    1,122.81    $	-	$ 55,017.67	$	37,304.18	$	9,894.14	$	7,819.35	$	17,713.49									
11/29/19	11/07/19-11/15/19	$	194,205.47    $	-	$      99,596.72    $	-	$	7,768.26    $	3,984.02     $    5,640.99    $	-	$ 276,408.92	$	182,883.78	$	52,239.88	$	41,285.26	$	93,525.14									
12/06/19	11/16/19-11/24/19	$	231,915.27    $	-	$    131,128.96    $	-	$	9,276.66    $	5,245.36     $    6,970.44    $	-	$ 341,551.77	$	218,247.72	$	68,873.34	$	54,430.70	$	123,304.05									
12/13/19	11/25/19-11/30/19	$	359,192.95    $	-	$    208,633.68    $	-	$	14,344.05    $	8,329.75     $ 10,903.06    $	-	$ 534,249.77	$	337,980.74	$	109,629.04	$	86,639.99	$	196,269.03									
01/15/20	12/01/19-12/31/19	$	388,028.00    $	-	$    253,691.29    $	-	$	11,678.60    $	7,635.83     $ 12,448.10    $	-	$ 609,956.76	$	368,507.97	$	134,864.88	$	106,583.91	$	241,448.79									
01/31/20	INTEREST	$	-	$	662.24    $	-	$ 388.85    $	-	$	-	$	-	$	-	$	1,051.09	$	662.24	$	217.20	$	171.65	$	388.85									
02/14/20	01/01/20-01/31/20	$	20,740.39	$	-	$ 13,844.08	$	-	$	414.81	$	276.89	$	677.85	$	-	$ 33,214.92	$	19,898.58	$	7,438.04	$	5,878.30	$	13,316.34		
03/13/20	02/01/20-02/29/20	$	5,656.47	$	-	$	2,526.88	$	-	$	56.57	$	25.28	$	162.03	$	-	$	7,939.47	$	5,497.83	$	1,363.81	$	1,077.82	$	2,441.64		
04/15/20	03/01/20-03/31/20	$	16,586.36	$	-	$	9,806.89	$	-	$	18.86	$	12.63	$	527.24	$	-	$ 25,834.52	$	16,235.38	$	5,361.75	$	4,237.40	$	9,599.15		
04/30/20	INTEREST	$	-	$	36.24	$	-	$ 22.06	$	-	$	-	$	-	$	-	$	58.30	$	36.24	$	12.32	$	9.74	$	22.06		
05/15/20	04/01/20-04/30/20	$	3,770.98	$	-	$	2,526.88	$	-	$	(56.56)	$	(37.90)	$	127.85	$	-	$	6,264.47	$	3,747.01	$	1,406.17	$	1,111.30	$	2,517.47		
06/15/20	05/01/20-05/31/20	$	5,656.47	$	-	$	3,776.88	$	-	$	(169.69)	$	(113.30)	$	194.32	$	-	$	9,522.02	$	5,703.75	$	2,132.75	$	1,685.52	$	3,818.27		
07/08/20	06/15/20-06/15/20	$	5,656.47	$	-	$	3,790.32	$	-	$	(254.54)	$	(170.55)	$	197.44	$	-	$	9,674.44	$	5,786.64	$	2,171.59	$	1,716.21	$	3,887.80		
07/31/20	INTEREST	$	-	$	8.70	$	-	$ 5.35	$	-	$	-	$	-	$	-	$	14.05	$	8.70	$	2.99	$	2.36	$	5.35		

				
Date	CK#	2005A	2006A	
11/25/19	2748/2749	$	12,483.90	$	9,868.41	
12/11/19	2769/2770	$	121,116.22	$	95,715.96	
1/24/20	2833/2834	$	134,864.88	$	106,583.91	
2/26/20	2883/2884	$	109,846.24	$	86,811.65	
8/14/20	3095/3096	$	15,752.67	$	12,449.36	
		$	394,063.91	$	311,429.29	

Gross Percent Collected	100.00%	
Balance Due	$0.00	

S ECTION 8
LAKE ASHTON II
COMMUNITY DEVELOPMENT DISTRICT BALANCE SHEET
August 31, 2020

ASSETS:	 	MAJOR FUNDS	
DEBT	CAPITAL
 	GENERAL	 	SERVICE	 	PROJECTS		TOTAL GOVERNMENTAL
 	FUNDS				
CASH	$31,121	---	$22,053	$53,174			
PETTY CASH	$100	---	---	$100			
DUE FROM CAPITAL RESERVE	$70	---	---	$70			
INVESTMENT - STATE BOARD - SURPLUS FUNDS	$203,572	---	$331,101	$534,673			
SERIES 2005A					
RESERVE A	---	$271,936	---	$271,936			
INTEREST A	---	$5,385	---	$5,385			
PREPAYMENT A	---	$125,854	---	$125,854			
REVENUE A	---	$102,435	---	$102,435			
DEFERRED COST A/B	---	$25,827	---	$25,827			

SERIES 2006A					
RESERVE A	---	$77,153	---	$77,153	
REVENUE A	---	$93,757	---	$93,757	
PREPAYMENT A	---	$27,556	---	$27,556	
DEFERRED COST A/B	---	$3,445	---	$3,445	
COST OF ISSUANCE	---	---	$29	$29	
DEPOSITS	$24,463	---	---	$24,463	
PREPAID EXPENDITURES	$1,987	---	---	$1,987	
TOTAL ASSETS	 	$261,314	$733,348	$353,183	$1,347,845

LIABILITIES:					
ACCOUNTS PAYABLE	$38,515	---	---	$38,515	
DUE TO GENERAL FUND	---	---	$70	$70	

TOTAL LIABILITIES	 	$38,515 	$0 	$70 	$38,585 

FUND BALANCES:
NONSPENDABLES:

RESTRICTED FOR:

TOTAL FUND BALANCES	 	$222,799 	$733,348 	$353,112 	$1,309,260 
TOTAL LIABILITIES & FUND BALANCES	 	$261,314	$733,348	$353,183	$1,347,845

Page 1
 DESCRIPTION	

REVENUES:	ADOPTED
    BUDGET 		PRORATED BUDGET
     THRU 08/31/20			ACTUAL
 THRU 08/31/20 		  VARIANCE 	
SPECIAL ASSESSMENTS - TAX COLLECTOR	$1,192,384		$1,192,384		$1,197,403		$5,019	
SPECIAL ASSESSMENTS - DIRECT	$26,303		$26,303		$26,303		$0	
SPECIAL ASSESSMENTS - CLOSING CREDITS	$0		$0		$0		$0	
INTEREST EARNED	$1,500		$1,250		$1,575		$325	
RENTAL FEES	$5,200		$4,333		$750		($3,583)	
SECURITY GUARD REVENUE	$0		$0		$1,000		$1,000	
TABLE RENTALS	$0		$0		$160		$160	
OFF DUTY OFFICER REVENUE	$0		$0		$544		$544	
CONTRIBUTIONS	$0		$0		$2,641		$2,641	
MISCELLANEOUS INCOME	$0		$0		$120,255		$120,255	
TOTAL REVENUES	  $1,225,386 		 	$1,224,270 		 	$1,350,631 		   $126,362 	
EXPENDITURES:								
ADMINISTRATIVE:								
ARBITRAGE	$1,200		$1,800		$1,800		$0	
ANNUAL AUDIT	$6,000		$5,000		$4,800		$200	
ATTORNEY	$40,000		$33,333		$48,140		($14,807)	
COMPUTER TIME	$1,000		$833		$917		($83)	
DISSEMINATION	$6,200		$5,167		$6,500		($1,333)	
DUES, LICENSES, SUBSCRIPTIONS	$175		$146		$175		($29)	
INSURANCE	$33,036		$33,036		$31,393		$1,643	
LEGAL ADVERTISING	$500		$417		$2,497		($2,080)	
MANAGEMENT	$46,350		$38,625		$43,625		($5,000)	
OFFICE SUPPLIES	$300		$250		$114		$136	
OTHER CURRENT CHARGES	$2,700		$2,250		$5,143		($2,893)	
GOLF COURSE STUDY	$0		$0		$218,779		($218,779)	
POSTAGE	$1,500		$1,250		$1,736		($486)	
PRINTING & BINDING	$1,500		$1,250		$936		$314	
TELEPHONE	$50		$42		$23		$19	
TRUSTEE FEES	$6,500		$5,417		$0		$5,417	
CAPITAL OUTLAY	$0		$0		$0		$0	
TOTAL ADMINISTRATIVE	     $147,011 		 	$128,815 		 	$366,577 		  ($237,762) 	

Page 2
 DESCRIPTION	

FIELD:

ATHLETIC EQUIPMENT	ADOPTED
    BUDGET 

$0		PRORATED BUDGET
     THRU 08/31/20	

$0		ACTUAL
 THRU 08/31/20 

$0		  VARIANCE 

$0	
BUILDING CONTRACT SERVICES	$53,160		$44,300		$40,342		$3,958	
BUILDING GROUNDS MAINTENANCE & SUPPLIES	$31,350		$26,125		$36,590		($10,465)	
CONTINGENCY	$30,000		$25,000		$21,866		$3,134	
ENGINEERRING	$8,000		$6,667		$25,589		($18,922)	
HFC SPECIAL EVENTS	$3,000		$2,500		$534		$1,966	
LANDSCAPE /LAKE CONTRACT SERVICES	$175,222		$146,018		$180,572		($34,554)	
OFFICE SUPPLIES/PRINTING/BINDING	$7,000		$5,833		$9,826		($3,993)	
PERMITS/INSPECTIONS	$1,500		$1,250		$1,698		($448)	
PERSONNEL EXPENSES	$228,336		$190,280		$215,741		($25,461)	
SECURITY CONTRACT SERVICES	$252,079		$210,066		$224,171		($14,105)	
UTILITIES	$209,331		$174,443		$167,745		$6,697	
TOTAL FIELD	     $998,978 		 	$832,482 		 	$924,674 		    ($92,193) 	
TOTAL PROJECT:								
FIRST QUARTER OPERATING RESERVES	$202,533		$168,777		$0		$168,777	
TOTAL PROJECT	 $202,533 		 	$168,777 		 	$0 		   $168,777 		
TOTAL EXPENDITURES	 $1,348,522 		 	$1,130,074 		 	$1,291,251 		  ($161,177) 		
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES	 ($123,135) 		
 	$94,196 		
 	$59,380 		
    ($34,816) 		
OTHER FINANCIANG SOURCES/(USES):								
INTERFUND TRANSFER IN/(OUT)-CAPITAL RESERVE	($79,398)		($66,165)		$0		$66,165	
GOLF COURSE CLOSING (1)	$0		$0		$27,000		$27,000	
TOTAL OTHER FINANCING SOURCES/(USES)	     ($79,398) 		 	($66,165) 		 	$27,000 		     $93,165 	
NET CHANGE IN FUND BALANCE	($202,533)		$28,031		$86,380		$58,349	
FUND BALANCE - Beginning	$202,533				$136,419			
FUND BALANCE - Ending	 	$0 				$222,799			

(1) Represents transfer of funds from Capital Reserve Fund for down payment for Golf Course Closing. Corresponding expense is recorded under Golf Course Study expenditure above.

Page 3

	ADOPTED BUDGET	OCT	NOV	DEC	JAN	FEB	MAR	APR	MAY	JUN	JUL	AUG	SEPT		TOTAL	
REVENUES:																
SPECIAL ASSESSMENTS	$1,192,384	$0	$448,788	$706,489	$662	$19,899	$5,498	$16,272	$3,747	$5,704	($9,655)	$0		$0	$1,197,403	
SPECIAL ASSESSMENTS-DIRECT	$0	$0	$0	$0	$26,303	$0	$0	$0	$0	$0	$0	$0		$0	$26,303	
INTEREST EARNED	$1,500	$76	$18	$170	$300	$273	$226	$153	$128	$91	$73	$67		$0	$1,575	
RENTAL FEES	$5,200	$400	$150	$0	$0	$200	$0	$0	$0	$0	$0	$0		$0	$750	
SECURITY GUARD REVENUE	$0	$0	$400	$200	$400	$0	$0	$0	$0	$0	$0	$0		$0	$1,000	
TABLE RENTALS	$0	$50	$20	$20	$60	$10	$0	$0	$0	$0	$0	$0		$0	$160	
OFF DUTY OFFICER REVENUE	$0	$0	$544	$0	$0	$0	$0	$0	$0	$0	$0	$0		$0	$544	
CONTRIBUTIONS	$0	$775	$0	$0	$0	$0	$0	$1,520	$346	$0	$0	$0		$0	$2,641	
MISCELLANEOUS INCOME	$0	$53	$0	$115,000	$567	$94	$6,221	($900)	$140	$0	$0	($919)		$0	$120,255	
CARRY FORWARD SURPLUS	$202,533	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0		$0	$0	
TOTAL REVENUES	$1,401,617	$1,354	$449,920	$821,878	$28,291	$20,475	$11,945	$17,045	$4,362	$5,795	($9,581)	($852)		$0	$1,350,631	

EXPENDITURES:																
ADMINISTRATIVE
ARBITRAGE	

$1,200	
$0	
$600	
$0	
$0	
$0	
$0	
$0	
$0	
$0	
$600	
$600		
$0	
$1,800	
ANNUAL AUDIT	$6,000	$0	$0	$0	$0	$0	$0	$0	$500	$3,000	$1,300	$0		$0	$4,800	
ATTORNEY	$40,000	$4,261	$1,644	$1,628	$3,027	$6,750	$8,486	$7,948	$5,353	$6,204	$2,839	$0		$0	$48,140	
COMPUTER TIME	$1,000	$83	$83	$83	$83	$83	$83	$83	$83	$83	$83	$83		$0	$917	
DISSEMINATION	$6,200	$500	$500	$750	$500	$750	$500	$500	$1,000	$500	$500	$500		$0	$6,500	
DUES, LICENSES AND SUBSCRIPTIONS	$175	$175	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0		$0	$175	
INSURANCE	$33,036	$30,893	$0	$500	$0	$0	$0	$0	$0	$0	$0	$0		$0	$31,393	
LEGAL ADVERTISING	$500	$66	$73	$0	$46	$365	$79	$167	$233	$570	$324	$575		$0	$2,497	
MANAGEMENT FEES	$46,350	$3,863	$3,863	$3,863	$3,863	$3,863	$3,863	$3,863	$3,863	$3,863	$3,863	$5,000		$0	$43,625	
OFFICE SUPPLIES	$300	$0	$0	$0	$20	$0	$0	$0	$51	$20	$23	$0		$0	$114	
OTHER CURRENT CHARGES	$2,700	$2,902	$255	$563	$169	$167	$223	$140	$182	$209	$160	$174		$0	$5,143	
GOLF COURSE STUDY	$0	$74,689	$58,605	$74,129	$3,690	$2,098	$3,797	$781	$592	$0	$399	$0		$0	$218,779	
POSTAGE	$1,500	$142	$66	$105	$501	$165	$160	$73	$19	$261	$59	$185		$0	$1,736	
PRINTING AND BINDING	$1,500	$0	$245	$76	$173	$32	$0	$1	$0	$249	$97	$63		$0	$936	
TELEPHONE	$50	$0	$23	$0	$0	$0	$0	$0	$0	$0	$0	$0		$0	$23	
TRUSTEE FEES	$6,500	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0		$0	$0	
TOTAL ADM. EXPENDITURES	$147,011	$117,574	$65,956	$81,697	$12,070	$14,272	$17,191	$13,556	$11,877	$14,957	$10,246	$7,181		$0	$366,577	

FIELD:																

ATHLETIC EQUIPMENT	320.572.600	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	
BUILDING CONTRACT SERVICES		$53,160														
SECURITY SERVICES	320.572.34510		$1,055	$1,650	$0	$876	$0	$130	$700	$0	$135	$195	$750	$0	$5,491	
CLEANING SERVICES	320.572.46010		$3,280	$3,280	$3,280	$3,680	$3,280	$3,280	$447	$0	$2,075	$2,194	$2,360	$0	$27,156	
POOL MAINTENANCE	320.572.46400	 		$551	$0	$567	$567	$567	$966	$567	$567	$2,077	$697	$567	$0	$7,695	
TOTAL BUILDING CONTRACT SERVICES		$53,160	$4,886	$4,930	$3,847	$5,123	$3,847	$4,376	$1,714	$567	$4,287	$3,086	$3,677	$0	$40,342	
BUILDING /GROUNDS MAINTENANCE & SUPPLIES		$31,350														
BUILDING MAINTENANCE/SUPPLIES	320.572.46020		$1,199	$1,317	$2,417	$6,096	$1,211	$3,818	$1,074	$983	$2,401	$1,058	$2,436	$0	$24,011	
GROUNDS MAINTENANCE/SUPPLIES	320.572.46030		$1,223	$419	$308	$435	$0	$801	$801	$96	$1,005	$158	$5,609	$0	$10,853	
PEST CONTROL	320.572.34800		$79	$128	$128	$207	$128	$128	$79	$128	$128	$465	$128	$0	$1,726	
TOTAL BUILDING /GROUNDS MAINTENANCE & SUPPLIES		$31,350	$2,501	$1,864	$2,853	$6,738	$1,339	$4,747	$1,953	$1,207	$3,533	$1,681	$8,173	$0	$36,590	
CONTINGENCY	320.572.49000	$30,000	$1,200	$244	$6,206	$3,102	$0	$69	$534	$4,664	$4,771	$596	$479	$0	$21,866	
ENGINEERING	310.513.31100	$8,000	$1,126	$946	$668	$1,118	$2,196	$3,667	$810	$1,071	$3,483	$5,973	$4,531	$0	$25,589	
HFC SPECIAL EVENTS	320.572.49400	$3,000	$255	$229	$0	$51	$0	$0	$0	$0	$0	$0	$0	$0	$534	

Page 4

ADOPTED BUDGET	OCT	NOV	DEC	JAN	FEB	MAR	APR	MAY	JUN	JUL	AUG	SEPT		TOTAL		
LANDSCAPE/LAKE CONTRACT SERVICES		$175,222														
LAKE MAINTENANCE	320.572.46500		$970	$970	$700	$1,940	$970	$1,670	$970	$970	$12,230	$2,730	$2,730	$0	$26,850	
LANDSCAPE MAINTENANCE	320.572.46200		$12,718	$12,468	$12,468	$12,718	$12,468	$14,968	$15,213	$14,968	$14,968	$14,968	$14,968	$0	$152,892	
IRRIGATION REPAIRS	320.572.46210		$0	$0	$0	$0	$831	$0	$0	$0	$0	$0	$0	$0	$831	
TOTAL LANDSCAPE/LAKE CONTRACT SERVICES		$175,222	$13,688	$13,438	$13,168	$14,658	$14,269	$16,638	$16,183	$15,938	$27,198	$17,698	$17,698	$0	$180,572	
OFFICE SUPPLIES/PRINTING/BINDING	320.572.51000	$7,000	$739	$1,643	$772	$796	$1,096	$266	$665	$1,508	$858	$845	$640	$0	$9,826	
PERMITS/INSPECTIONS	320.572.49300	$1,500	$0	$0	$0	$0	$0	$113	$600	$0	$560	$425	$0	$0	$1,698	
PERSONNEL EXPENSES		$228,336														
EXERCISE INSTRUCTORS	320.572.34100		$1,678	$1,410	$1,825	$1,628	$1,590	$1,873	$1,045	$885	$1,590	$2,960	$1,643	$0	$18,125	
FICA EXPENSE	320.572.21000		$1,074	$1,108	$1,098	$1,704	$1,096	$1,092	$1,101	$1,047	$947	$1,608	$1,107	$0	$12,981	
HEALTH INSURANCE	320.572.23000		$878	$878	$878	$878	$885	$885	$885	$635	$635	$635	$635	$0	$8,709	
SALARIES	320.572.12000		$14,037	$14,482	$14,348	$22,279	$14,326	$13,888	$14,389	$13,681	$13,995	$21,918	$16,342	$0	$173,686	
INSURANCE	320.572.45000	 		$1,842	$0	$0	$0	$0	$0	$0	$0	$0	$398	$0	$0	$2,240	
PERSONNEL EXPENSES		$228,336	$19,508	$17,879	$18,149	$26,489	$17,897	$17,737	$17,420	$16,248	$17,168	$27,519	$19,727	$0	$215,741	
PLANT/TREE REPLACEMENT	320.572.46220	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	
POND REPAIRS	320-572-46600	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	
SECURITY CONTRACT SERVICES		$252,079														
GATE ATTENDANTS	320.572.34500		$18,701	$18,119	$23,908	$18,746	$18,813	$23,332	$18,688	$18,987	$23,276	$15,431	$18,869	$0	$216,868	
OFF DUTY SECURITY-EVENTS	320.572.34501		$0	$983	$944	$0	$163	$0	$0	$0	$0	$0	$183	$0	$2,272	
VIDEO SECURITY-ADT	320.572.34520		$134	$100	$1,311	$0	$64	$0	$0	$0	$0	$0	$0	$0	$1,608	
SECURITY EXTRAS	320.572.34530	 		$0	$224	$819	$366	$223	$0	$796	$432	$379	$183	$0	$0	$3,421	
TOTAL SECURITY CONTRACT SERVICES		$252,079	$18,835	$19,426	$26,981	$19,112	$19,262	$23,332	$19,484	$19,419	$23,655	$15,614	$19,052	$0	$224,171	
UTILITIES		$209,331														
ELECTRIC	320.572.43000		$7,099	$10,973	$10,467	$9,795	$11,102	$10,619	$9,913	$9,947	$9,819	$10,182	$10,201	$0	$110,115.61	
REFUSE	320.572.34900		$193	$192	$278	$193	$193	$193	$191	$201	$199	$195	$195	$0	$2,221.80	
WATER	320.572.43200		$2,182	$3,938	$3,082	$2,591	$3,121	$2,634	$2,557	$2,516	$3,228	$2,219	$0	$0	$28,067.94	
TELEPHONE	320.572.41000		$994	$996	$996	$994	$1,001	$1,001	$1,000	$1,000	$1,000	$1,005	$1,007	$0	$10,993.23	
GAS/PROPANE	320.572.43100		$1,222	$1,668	$3,630	$2,546	$2,312	$2,087	$176	$984	$0	$796	$924	$0	$16,346.55	
MAINTENANCE	320.572.46000	 		$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0.00	
TOTAL UTILITIES		$209,331	$11,690	$17,767	$18,452	$16,119	$17,728	$16,535	$13,838	$14,647	$14,246	$14,396	$12,328	$0	$167,745	

TOTAL FIELD EXPENDITURES	$998,978	$74,427	$78,365	$91,097	$93,306	$77,634	$87,480	$73,201	$75,267	$99,760	$87,833	$86,305	$0	$924,674	

FIRST QUARTER OPERATING RESERVES	
$202,533	
$0	
$0	
$0	
$0	
$0	
$0	
$0	
$0	
$0	
$0	
$0	
$0	
$0	
OTHER SOURCES/(USES)															
INTERFUND TRANSFER IN/(OUT)	($79,398)	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	
GOLF COURSE CLOSING (1)	$0	$0	$0	$27,000	$0	$0	$0	$0	$0	$0	$0	$0	$0	$27,000	
TOTAL OTHER SOURCES/(USES)	($79,398)	$0	$0	$27,000	$0	$0	$0	$0	$0	$0	$0	$0	$0	$27,000	

TOTAL EXPENDITURES	
$1,427,919	
$192,002	
$144,321	
$145,793	
$105,376	
$91,906	
$104,671	
$86,757	
$87,144	
$114,717	
$98,079	
$93,485	
$0	
$1,264,251	
EXCESS/REVENUES(EXPENDITURES	($26,303)	($190,648)	$305,599	$676,085	($77,085)	($71,430)	($92,726)	($69,713)	($82,782)	($108,922)	($107,661)	($94,337)	$0	$86,380	

Page 5
LAKE ASHTON II
COMMUNITY DEVELOPMENT DISTRICT
CAPITAL PROJECTS
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES FOR THE PERIOD ENDED AUGUST 31, 2020

 DESCRIPTION	

REVENUES:

CAPITAL RESERVE - TRANSFER IN		ADOPTED
 	BUDGET	

$79,398		PRORATED BUDGET
 	THRU 08/31/20	

$0		ACTUAL
 	THRU 08/31/20	

$0		 	VARIANCE	

$0	
CONTRIBUTIONS		$0		$0		$3,000		$3,000	
INTEREST EARNED		$1,000		$833		$4,199		$3,365	
TOTAL REVENUES		 	$80,398 		 	$833 		 	$7,199 		 	$6,365 	
EXPENDITURES:									
BANK CHARGES	$0	$0	$529	($529)						

CAPITAL PROJECTS - FY19
ANNUAL EXPENSES:									
ROAD REPAIRS (1)	$25,000	$20,833	$22,354	($1,521)					
EQUIPMENT-ATHLETIC	$10,000	$8,333	$1,304	$7,029					
LANDSCAPE REPLACEMENT	$15,000	$12,500	$0	$12,500					
OTHER CAPITAL PROJECT EXPENSES	$10,000	$8,333	$7,245	$1,089					
SPECIFIC PROJECTS:									
WORKSHOP	$10,000	$8,333	$0	$8,333					
SPLIT SYSTEM (AIR HANDLER)	$25,000	$20,833	$0	$20,833					
POOL PLASTER	$40,000	$40,000	$41,479	($1,479)					
POOL HEATER/SAUNA	$0	$0	$3,754	($3,754)					
SIDEWALK TO NEW PARKING LOT	$0	$0	$11,671	($11,671)					
TOTAL EXPENDITURES	 	$135,000 		 	$119,167 		 	$88,335 		 	$30,832 			
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES	 	($54,603) 		
 	($118,333) 		
 	($81,136) 		
 	$37,197 			
OTHER FINANCIANG SOURCES/(USES):									
INTERFUND TRANSFER IN/(OUT) (2)	$0		$0		($27,000)		($27,000)		
TOTAL OTHER FINANCIANG SOURCES/(USES)	 	$0 		 	$0 		 	($27,000) 		 	($27,000) 		
NET CHANGE IN FUND BALANCE	($54,603)		($118,333)		($108,136)		$10,197		
									
FUND BALANCE - Beginning	$385,945				$461,220				
FUND BALANCE - Ending	 	$331,342 				$353,083				

(1) Road repairs not used during the current fiscal year will be set aside in an investment account to use for future road repairs.

Page 6
 DESCRIPTION	

REVENUES:	ADOPTED
   BUDGET 		PRORATED BUDGET
 	THRU 08/31/20			ACTUAL
 THRU 08/31/20 		  VARIANCE 	
SPECIAL ASSESSMENTS - ON ROLL	$394,800		$394,800		$394,064		($736)	
SPECIAL ASSESSMENTS - OFF ROLL	$31,497		$5,363		$5,363		$0	
SPECIAL ASSESSMENTS - PREPAYMENTS	$0		$0		$529,083		$529,083	
INTEREST EARNED	$1,000		$833		$5,443		$4,610	
TOTAL REVENUES	  $427,297 		 	$400,996 		 	$933,953 		   $532,957 	
EXPENDITURES:								
SERIES 2005A:
INTEREST - 11/1	
$126,581		
$126,581		
$126,313		
$269	
INTEREST - 5/1	$126,581		$126,581		$124,834		$1,747	
PRINCIPAL - 5/1	$175,000		$175,000		$170,000		$5,000	
SPECIAL CALL - 11/1	$10,000		$10,000		$55,000		($45,000)	
SPECIAL CALL - 5/1	$0		$0		$405,000		($405,000)	
TOTAL EXPENDITURES	 $438,163 		 	$438,163 		 	$881,147 		  ($442,984) 		
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES	 ($10,866) 		
 	($37,166) 		
 	$52,806 		
 	$89,973 		
OTHER FINANCIANG SOURCES/(USES):								
OTHER DEBT SERVICE COSTS-TRUSTEE FEES	$0		$0		($6,573)		($6,573)	
TOTAL OTHER FINANCIANG SOURCES/(USES)	 	$0 		 	$0 		 	($6,573) 		 	($6,573) 	
NET CHANGE IN FUND BALANCE	($10,866)		($37,166)		$46,233		$83,400	
								
FUND BALANCE - Beginning	$176,224				$485,204			
FUND BALANCE - Ending	  $165,358 				 	$531,437 			

Page 7
DEBT SERVICE FUND - SERIES 2006A
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES FOR THE PERIOD ENDED AUGUST 31, 2020

 DESCRIPTION	

REVENUES:		ADOPTED
   BUDGET 		PRORATED BUDGET
 	THRU 08/31/20			ACTUAL
 THRU 08/31/20 		 VARIANCE 	
ASSESSMENTS - ON ROLL		$315,038		$315,038		$311,429		($3,609)	
ASSESSMENTS - PPMTS		$0		$0		$26,634		$26,634	
INTEREST INCOME		$0		$0		$1,713		$1,713	
TOTAL REVENUES		  $315,038 		 	$315,038 		 	$339,776 		    $24,738 	
EXPENDITURES:									
SERIES 2006A:
INTEREST - 11/1		
$98,183		
$98,183		
$98,183		
$0	
INTEREST - 5/1		$98,183		$98,183		$97,255		$928	
PRINCIPAL - 5/1		$115,000		$115,000		$115,000		$0	
SPECIAL CALL - 11/1		$15,000		$15,000		$35,000		($20,000)	
TOTAL EXPENDITURES	 $326,365 		 	$326,365 		 	$345,438 		   ($19,073) 			
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES	 ($11,327) 		
 	($11,327) 		
 	($5,661) 		
 	$5,666 			
OTHER FINANCIANG SOURCES/(USES):									
OTHER DEBT SERVICE COSTS-TRUSTEE FEES	$0		$0		($7,390)		($7,390)		
TOTAL OTHER FINANCIANG SOURCES/(USES)	 	$0 		 	$0 		 	($7,390) 		 	($7,390) 		
NET CHANGE IN FUND BALANCE	($11,327)		($11,327)		($13,052)		($1,725)		
									
FUND BALANCE - Beginning	$137,677				$214,963				
FUND BALANCE - Ending	  $126,350 				 	$201,911 				
Maximum Annual Debt Service									

Page 8
Long Term Debt Report FY 2020

Series 2005A, Capital Improvement Revenue Bonds			
Interest Rate:	5.375%		
Maturity Date:	5/1/36	$4,710,000.00	
Bonds outstanding - 9/30/2019		$4,710,000.00	
	November 1, 2019 (Special Call)	($55,000.00)	
	May 1, 2020 (Mandatory)	($170,000.00)	
Current Bonds Outstanding		$4,080,000.00	

Series 2006A, Capital Improvement Revenue Bonds			

Interest Rate:	
5.300%		
Maturity Date:	5/1/38	$3,705,000.00	
Bonds outstanding - 9/30/2019		$3,705,000.00	
	November 1, 2019 (Special Call)	($35,000.00)	
	May 1, 2020 (Mandatory)	($115,000.00)	
Current Bonds Outstanding		$3,555,000.00	

Total Current Bonds Outstanding	$7,635,000.00	

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CAPITAL PROJECTS - SERIES 2006
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES FOR THE PERIOD ENDED AUGUST 31, 2020

 DESCRIPTION	

REVENUES:

INTEREST EARNED		ADOPTED
  BUDGET 

$0		PRORATED BUDGET
 	THRU 08/31/20	

$0		ACTUAL
 THRU 08/31/20 

$0		 VARIANCE 

$0	
TOTAL REVENUES		 	$0 		 	$0 		 	$0 		 	$0 	
EXPENDITURES:									
CAPITAL OUTLAY		$0		$0		$0		$0	
TOTAL EXPENDITURES	 	$0 		 	$0 		 	$0 		 	$0 			
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES	 	$0 		
 	$0 		
 	$0 		
 	$0 			
NET CHANGE IN FUND BALANCE	$0		$0		$0		$0		
									
FUND BALANCE - Beginning	$0				$29				
FUND BALANCE - Ending	 	$0 				 	$29 				

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