Lake Ashton II Community Development District
Agenda January 15, 2021

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January 8, 2021

Lake Ashton II
Community Development District
219 E. Livingston St., Orlando, Florida 32801 Phone: 407-841-5524 - Fax: 407-839-1526

Board of Supervisors Lake Ashton II
Community Development District

Dear Board Members:

The regular meeting of the Board of Supervisors of the Lake Ashton II Community Development District will be held Friday, January 15, 2021 at 9:00 AM at 6052 Pebble Beach Blvd., Winter Haven, FL 33884. Masks will be required for all in attendance. For the safety of all in attendance, social distancing measures will be in place, including limiting capacity at the meeting location to 100 people, on a first come, first served basis. All others will need to participate using the remote participation options specified below, which allow for full public participation and comment.

Members of the public may attend and participate in the meeting utilizing the following options from your computer, tablet or smartphone. To participate using video, please go to the link address below. To participate by telephone, please use the call-in number below and enter the Meeting ID when prompted. Members of the public are further encouraged to submit comments or questions in advance of the meeting by email to jburns@gmscfl.com, or by telephone by calling (407) 841-5524, up until 2:00 PM on Thursday, January 14, 2021.

Zoom Video Link: https://zoom.us/j/91095803577

Zoom Call-In Information: 1-646-876-9923
Meeting ID: 910 9580 3577

Following is the advance agenda for the meeting:

Board of Supervisors Meeting

Roll Call and Pledge of Allegiance
Approval of Meeting Agenda
Public Comments on Specific Items on the Agenda  (the District Manager will read    any questions or comments received from members of the public in advance of the meeting;

we ask those members of the public wanting to address the Board directly, first state his or her name and his or her address.1)
Approval of Minutes of the December 18, 2020 Board of Supervisors Meeting
Unfinished Business
Consideration of Agreement with Yellowstone Landscape for Landscape and Irrigation Maintenance Services
New Business
Discussion Regarding Memorial Program (requested by Supervisor Mecsics)
Discussion Regarding the Maintenance of Rattlesnake Lake and Lake Hart (requested by Supervisor Littlewood)
Consideration of Memorandum from Hopping, Green & Sams Regarding E-Verify Requirements in 2021
COVID Procedure Update
Staff Reports
Attorney
Engineer
Golf Course Update from Indigo Golf
Lake Ashton II Community Director
District Manager’s Report
Financial Report
Approval of Check Run Summary
Combined Balance Sheet
Supervisors Requests
Public Comments
Adjournment

1 All comments, including those read by the District Manager, will be limited to three (3) minutes

M	I NUTES

MINUTES OF MEETING LAKE ASHTON II
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Lake Ashton II Community Development District was held on Friday, December 18, 2020 at 9:04 a.m. at 6052 Pebble Beach Blvd., Winter Haven, FL.

Present and constituting a quorum were:

James Mecsics	Chairman
Bob Zelazny	Vice Chairman
Duff Hill	Assistant Secretary
Colette McKie	Assistant Secretary
Angie Littlewood	Assistant Secretary Also present were:
Jill Burns	District Manager, GMS
Sarah Sandy	District Counsel, HGS via Zoom
Alan Rayl	District Engineer
Mary Bosman	Community Director
Brian Rhodes	Indigo Golf Partners
Ron Lavoie	Indigo Golf Partners
Brett Sealy	MBS
Archie Campbell	Applied Aquatics via Zoom
Pete Whitman	Yellowstone
Dana Bryant	Yellowstone

FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Burns called the meeting to order at 9:00 am and five Supervisors were in attendance constituting a quorum. The Board recited the pledge of allegiance.

SECOND ORDER OF BUSINESS	Approval of Meeting Agenda
Mr. Mecsics: Are there any changes or additions to the meeting agenda? Sarah, I would like to add that we have some Supervisors’ comments that should be added in there. When we get to public comments, I’ll have something to say about how we do our procedures for the Board meeting.

THIRD ORDER OF BUSINESS	Public Comments on Specific Items
on the Agenda (the District Manager will read any questions or comments received from members of the public in advance of the meeting; we ask those members of the public wanting to address the Board directly first state his or her name and his or her address. All comments, including those read by the District Manager, will be limited to three (3) minutes)
Ms. Burns: I have received 2 comments. One is a speaker card listed here and one was through email. Neither of them are on agenda items, so we will hold them to the end.
Mr. Mecsics: Before we start as we go through the meeting procedures, to ensure that all Supervisors have the opportunity to speak on topics each will request the floor and be recognized by the Chair. The Supervisor who then has the floor, they have it until they are done or until they yield to others. That keeps it from looking like family feud with everybody trying to hit the buttons. When Supervisors do have the floor, their comments are theirs and if there are any retorts or rebuttals the other Supervisors may request the floor. The public comments at the end will be either verbally transmitted or submitted in writing. If a Supervisor receives one directly, they will present it to the District Manager at the beginning of the meeting for reading either at the beginning or the end. The Board will respond if a question is raised at the end, and the appropriate Supervisor will be designated by the Chairman to answer the questions.

FOURTH ORDER OF BUSINESS	Presentation	from	MBS	Capital
Markets	Regarding	Potential Refinancing of Series 2005 Bonds
Mr. Mecsics: First thing that we have here is a Presentation from MBS Capital Markets regarding potential refinancing of Series 2005 bonds.
Mr. Sealy: Good morning Mr. Chairman and Board. My name is Brett Sealy. I’m a managing partner with MBS Capital Markets. The Board had previously engaged my firm earlier in the year to explore the potential of refinancing opportunities pertaining to the CDD’s outstanding series of bonds. Included within your agenda package are

presentation materials and just to confirm everybody’s got those in front of them so I don’t need to do a shared screen?
Ms. Burns: Correct.
Mr. Sealy: Terrific, thank you. If you’ll turn to page 2, I will be brief with the commercial on the firm because it had previously been provided, but for the benefit for those Board members that may not be familiar with my firm MBS Capital Markets is a registered broker dealer that specializes in special tax District finance. The key professionals and partners of the MBS firm have completed approximately $15 billion of total financing representing about a thousand separate transactions. Together with our current firm and our predecessor firm that actually had starting working on the Lake Ashton project back with the original series of bonds issued by the Lake Aston Community Development District in 2001. We’ve completed about 174 refinancings over the course of the last 10 years with a volume of about $1.9 billion. This isn’t something that we just dabble in. It’s something that we specialize in and frankly solely focus on as the business efforts for the MBS firm. If you will turn to page 3, we’ve provided an outline specifically of the 2005A Bonds which are the bonds that currently qualify or are a candidate for a potential refinancing. The bonds were originally issued back in 2005 in the principal amount of $7,705,000, together with the 2005B bonds which have since been paid in full. The bonds funded a portion of the public infrastructure for the Ashton West project. Originally the assessments levied in connection with the 2005A bonds were levied on 416 planned units of the golf course, however, as you are aware the special assessments in conjunction with the golf course have been pre-pai and approximately 100 home owners have pre-paid their assessments leaving 316 lots within this phase that are subject to the 2005A bonds. The 2005A bonds are currently outstanding in the amount of $3,915,000. They became optionally callable some time back. As mentioned the 2005 bonds are no longer outstanding. The 2005A bonds, have an interest rate, currently interest rate at 5.38 and a final maturity of May 1, 2036. I’m turning now to page 4. As we approach refunding, there really are two different structures that are available to the District that we can employ. One of them is a public offering, which is very similar to what was done in order to issue the bonds at the outset. A public offering in this case, in order to achieve the best economic result would typically require obtaining a credit rating and potentially credit

enhancement in the form of bond insurance and a surety bonds. The other option is a private placement where we would put out a credit package to a number of banks and then seek term sheets from those banks as it relates to the pursuit of the refinancing. How we proceeded with CDD refinancing over a course of many, many, years, has oscillated back and forth between greater economic benefit in the public offering market and at times greater economic benefit in the private placement market. More recently, we’ve put bank packages out on approximately a half a dozen different CDD refinancings and we’ve had rather limited response from banks. Now, we are hopeful in light of news of a vaccine and banks reengaging in the market that perhaps we will start to get more of a response going forward. However, we still have the opportunity of the public offering market. Based upon the recent term sheets that we’ve received back from banks and the current interest rate environment in public offering market, these two markets in terms of economic benefit, are almost on top of each other. If you’ll turn to page 5, as mentioned even with either one of the pursuit of public offering or private placement, the credit analysis that’s done is essentially the same. A credit package in the case of a public offering would be prepared and sent to one or more bond insurers and rating agencies as well as banks. Those credit packages look essentially identical with some slight variation. Essentially what they are looking at are the underlying credit dynamics, including level of vertical build out, assessed values, the size of the assessment area, what’s the diversification or concentration, what’s the collection history, etc. Very similar across either one of those alternatives. If you will turn to page 6, what we’ve done here is estimated the refunding results under the assumption of the pursuit of a public offering, specifically because that is a very known market. The private placement side of the market is a little more tentative at the moment. So what we decided to do was to run numbers based upon the public offering as mentioned right now, the economic benefit of those two scenarios has been on top of each other. Given the certainty of the public offering market, we went ahead and ran numbers and made assumptions based upon our knowledge of that market based upon our daily activity and involvements therein. If you look at the top, there’s $3,915,000 of bonds outstanding. The current interest rate is 5.38 and the final maturity is May 1, 2036. We estimate if we refunded those bonds the new principal amount would be
$3,890,000. The blended interest rate, based upon current market conditions, would be

about at 2.25 and we would maintain, as required by Florida law, or match the maturity of the current maturity of the 2005A bonds. I will stop at shortly and allow you to ask some questions. When we do pause, we are going to talk about the use of funds within the existing trust estate, specifically the debt service reserve fund. At the moment, we’ve made the assumption that it can be utilized as a source of funds towards the refunding. However, based upon convenance in the existing bond documents, further exploration regarding the ability to use those funds will need to be investigated and discussed. If you don’t mind, put that to the side, just for the moment, and I’ll finish walking through the assumptions on the refunding. If you come to the box below still on slide 6, where it says estimated refunding results in red, you will note the $3,890,000, an average interest rate about 2.25, and a final maturity of May 1, 2036. We’ve assumed that we could attain bond insurance, essentially credit enhancement as well as surety bond in leu of a partially cash funded reserve fund. The result being an estimated net present value savings of about 17.5%. Now, most cities and counties will use a benchmark of 3-5% net present value savings to make a determination whether or not they are sufficient economic benefit to refinance a particular series of bonds. So, in this particular case, the estimated refunding results and specifically the net present value savings percentage estimate is well in excess of that typical 3-5% benchmark. In terms of annual debt service savings what does it mean to the residents? That’s really the key question here. In this particular case, the estimate is about an $81,000/$82,000 per year reduction which is just over 20%. Anytime that we are in the double digits on annual reduction and when we hit that 20%, those are pretty significant savings for the Board to consider. If you will turn to page 7, what does it mean to an individual resident? As mentioned there are 316 single family lots or homes subject to the 2005A assessments. The current per unit assessment per the tax roll is
$1,263. To the extent the District proceeded with the refinancing and we were able to secure this level of economic benefit, the assessments would reduce to approximately
$1,005 for a reduction of about $259 and that roughly 20.5% annual reduction. With that, I will pause and certainly respond to any questions that anyone has regarding the presentation and then based upon those questions we can then talk about what the next steps may or may not be.
Mr. Mecsics: Are there any questions?

Mr. Zelazny: The savings that is applied are only for those people that have not prepaid this money, correct?
Mr. Sealy: Yes sir, that is correct. Anybody who has prepaid is not subject to the assessments and therefore would be unexpected by this refinancing as they have previously pre-paid the special assessment associated with this series of bonds.
Mr. Mecsics: Question on this, as this goes down I would assume that this would reduce the revenue coming into the District itself.
Mr. Sealy: That is correct. To the extent the District proceeded with the re-financing it would, beginning with the tax year of 2021, correspondingly reduce its debt service levy as a result of the fact that the debt service on the new series of bonds had been reduced.
Mr. Mecsics: Brett, is this then separate from the assessments we do for O&M? Mr. Sealy: That would be correct.
Mr. Mecsics: So, if we refinance the bonds residents that have paid their bonds off, it doesn’t affect them at all. If you still owe on your bonds, you will see a $259 a year savings. This does not affect the revenue that we have that comes in on the O&M side of the budget. This is strictly dealing with the debt service side of the bonds?
Mr. Sealy: Correct.
Ms. Burns: I will point out this too, for the residents that are under the Series 2006 assessment area, they also are not affected by this refinancing as well. Just like the residents who paid off their Series 2005.
Mr. Sealy: Perhaps that just might be a good time to add, in regards to the 2006 Bonds, we did go ahead and do some preliminary credit work as it relates to the 2006 Bonds and the 2006 Assessment area to make a determination whether or not that particular series of bonds qualified or was a candidate for refinancing. Based upon the current level of vertical build out and the number of vacant developed lots that are still held by the Developer builder, at this time it would not qualify based upon our knowledge of the underlying credit criteria that both the banks, as well as the rating agencies and insurers have. So at time, the 2006 bonds are not a candidate for refinancing, we would continue to monitor as we would typically do with all Districts that we were previously involved with serving in the capacity as the underwriter for financing to monitor for potential refinancing opportunities.

Mr. Mecsics: I’m just going to clarify it for everyone. If we do this, the O&M revenue coming in will not be affected. It will not adversely affect any of the folks who have already paid off their bond payments.
Mr. Hill: I’m not sure I understand you correctly, you said there was a limited market for these bonds. Do you have an actual buyer for these bonds?
Mr. Sealy: So, there’s not a limited market, there is a limited number of banks that are participating in the private placement market. In the public offering market there are, and specifically when obtaining an investment grade rating and insurance, the depth of that market is very, very significant. It spans from very large institutions and publicly traded bond funds down to retail investors. Now we have a very significant institutional number of institutional accounts, we typically do not retail bonds. Specifically here in light of the investment grade rating and the credit enhancement, even without that retail market or pursuit of that retail market, there is a significant market for medium investment grade, or even low investment grade rated bonds with credit enhancement from a double A insurer. The answer is there is a very strong market on the public offering side.
Mr. Mecsics: Any other comments, questions? Alright, do we have motion to go forward?
Mr. Zelazny: Just one more quick question. With the refinancing everything looks very positive in terms of savings for our residents. Is there any downside?
Mr. Sealy: That’s a very good question. Certainly we’ve covered the fact that residents that have pre-paid would not be affected by this, it would not affect O&M. We would not be increasing the maturity. We would not be seeking to increase the principal amount of the bonds outstanding. In addition to that which I did not mention that I should have, is that the numbers that we’ve shown you are all are net of all costs. So this isn’t what the gross savings is, but then when you have to come back and fund the fixed cost of issuance of the bond issue and the numbers are going to be different. All of our numbers assumed are net and take into account any cost of issuance. In terms of cost of issuance, typically all of those costs are funded by the bond proceeds themselves, so in terms of is there a negative to refinancing bonds that would provide for approximately an 20% annual reduction without increasing maturity and increasing principal and therefore

not necessitating a public hearing? I think we could both draw the conclusion that there isn’t a downside to that scenario.
Mr. Hill: If we move forward with this, what would the closing day, do you have an idea of when that might come about?
Mr. Sealy: Yes, in light of where we are, coming towards the end of the year. While we are still working and working until the end of the year, the next step here is for us to finalize our credit work, prepare a credit package, and put it out to the rating agencies, insurers, and banks. Based upon where we are at the end of the year, I don’t anticipate, even if we pushed that credit package out, that we are going to have much reception during the next two and a half weeks. So, what we would anticipate would be pushing a credit package out the door after the first of the year, being able to hone in by the end of January on a specific direction, are we going to go the public offering route, or the private placement route. Then from there, it’s about 45 to 60 days, on the back end in terms of closing. So, we really shouldn’t have any reason why we would not be able to wrap up a closing by March. I do think that it may be time to have the discussion regarding what needs to happen in the interim while we are looking at the underlying credit dynamics. Sarah, would this be an appropriate time to have the discussion on the reserve and deferred cost or do we want to hold on that?
Ms. Sandy: Yes, as Brett previously mentioned this in his presentation regarding the ability to use all of the funds in the reserve for the refinancing, which would certainly impact the numbers that you are seeing. There are important funds in there that we have to ensure under the indenture could be used toward it, so that would be something that we would need to look into while MBS is doing the credit work. If the Board wants to move forward today, part of that would be authorizing myself to look into the deferred cost issue to make sure we can use all the reserve funds towards the refinancing. Does the Board have any questions in regards to that?
Mr. Mecsics: One of my concerns here is the O&M. We just went through the increase in the O&M just this year. You’ve mentioned something about impact upon our capital reserves. Could you clarify that a little bit more Sarah, since I thought I heard the cost of issuance would be with the buyer and any cost would be rolled into the overall refinancing.

Ms. Sandy: Yes, I apologize let me clarify that. Not the capital reserves in terms of what we fund with the O&M budget and that we use for the long term cost of the District. When I say reserve funds, under the trust estate there’s an account called the debt service reserve fund. In there money is held in case there’s a default on the bonds and those monies can be used to pay debt service. They are usually held until a certain point in time when they can be released and used to pay off the bonds. In the refinancing we would obviously be trying to take those funds and use them towards the refinancing. So, it’s a completely separate account than the capital reserves that is funded with the O&M.
Mr. Mecsics: Okay thank you for clarifying. Any other comments? Do we have a motion to continue an analysis of this?
Ms. Burns: Just one thing before we do. We didn’t defer to the audience for public comments or to the computer. So, I think before we take any votes we may want to do that. Just because we didn’t get it to everybody in the audience a chance to speak, or anybody on the computer.
Mr. Mecsics: Any public comments regarding this?
Resident (1209 Sawgrass Drive): Based on the past year or two with fees and stuff like that, I think it would be really good to know how much our attorney is going to cost us to do this and what the service is to refinance this. We hear this savings and it looks great, and then when it all plays out how much is that going to be impacted? Thank you.
Mr. Mecsics: Thank you Joe. Any other public comments?
Ms. Burns: I’m happy to address that question if the Board would like. As Brett stated on the cost of issuance for the bonds are paid out of the cost of issuance fund, including legal fees, our fees for the assessment reports, etc. so there would not be any O&M expenses that are paid towards this refinancing. All of the fees would be paid out of cost of issuance for the bonds.
Mr. Mecsics: That would be my concern. As we are going through this and all of a sudden we get, with all due respect to our legal staff, a $300,000 analysis and then that would wipe out whatever we are trying to do.

On MOTION by Mr. Zelazny, seconded by Ms. McKie, with all in favor, Moving Forward with Refinancing the Bonds, was approved.

Mr. Sealy: Thank you very much and we will report back to the Board as information becomes available. We will get started right away and since we won’t see you all Merry Christmas, Happy New Year, and we look forward to seeing you after the first of the year. Thank you.
Mr. Mecsics: Thank you.

FIFTH ORDER OF BUSINESS	Approval of Minutes of the November
20,	2020	Board	of	Supervisors Meeting
Mr. Mecsics: Do we have any additions or deletions?
Ms. Littlewood: I have a comment on the meeting on page 24. I’m not sure but for a minute a Ms. Littlefield has appeared, instead of Ms. Littlewood.
Mr. Mecsics: Okay, thank you Angie. Do I have a motion to accept the minutes?

On MOTION by Mr. Zelazny, seconded by Ms. Littlewood, with all in favor, the Minutes of the November 20, 2020 Board of Supervisors Meeting, were approved as amended.

SIXTH ORDER OF BUSINESS	New Business/ Supervisors Requests
Discussion Regarding Landscaping (Requested by Supervisor Zelazny)
Consideration	of	Agreement	with	Yellowstone	Landscape	for Landscape and Irrigation Maintenance Services
Presentation from Yellowstone Landscape
Presentation from Applied Aquatics
Mr. Zelazny: Due to a lot of resident interest I have asked for two principal contractors to join us today to talk a little bit about how they support us in maintaining the aesthetics of the community. I’d like to first introduce Pete Whitman from Yellowstone Landscaping, he’s here today. They are responsible for all the District’s greenspace and flowerbeds and that includes the mowing of all the grass around the retention ponds from the pond’s edge to the residential property line. If you don’t mind I’m going to have you

hold because Archie is in his car and he’s calling in via Zoom audio. I’m going to remotely introduce Archie Campbell from Applied Aquatics. Again he’s joining us from Zoom today and he’s going to discuss the issues with maintaining over 30 ponds that are on the west side.
Mr. Campbell: Hello, I’m Archie Campbell with Applied Aquatics. We maintain all the ponds for you all. I have, two techs that are there once a week, on Mondays mostly. Our scope of work is to keep all the exotic and nuisance plants down on the shorelines. We try to maintain the algae the best we can. Algae becomes a problem because of nutrients and Florida is a nutrient enriched environment plus all the hot days we have is a great environment to grow algae. We can only treat the algae every 14 days, so every two weeks. On these trouble ponds that start looking good and by the time we get back to them again, they start looking bad again. I talk with Bob and stay in contact with him. We are kind of limited as to what we can do sometimes and I hate it. Are there any questions?
Mr. Zelazny: Archie can you talk about the four different types of treatments you do on the lakes?
Mr. Campbell: We treat some submersed, emersed algae, floating plants too. I know on Rattlesnake we treat with all the hyacinths. If anybody has been there for a while, Rattlesnake Lake was probably about, not quite half, but it was getting pretty close with floating plants on it. We maintain that on a quarterly basis on Rattlesnake. All the other retention ponds we are there once a week so they all get treated at least once a month, if not twice a month.
Mr. Zelazny: I know it’s a little unusual, but has anybody have a question for Archie?
Mr. Zelazny: Archie thank you. Now I’d like to bring up Pete Whitman from Yellowstone up and talk a little about our contract and Dana, who’s our Supervisor out here.
Mr. Whitman: Thank you very much for having us everyone. My name is Pete Whitman. I’m a Regional Manager with Yellowstone Landscape and this is Dana Bryant, and he is the Account Manager out on the property. For those of you that don’t know Yellowstone Landscape, we are one of the largest providers in the entire country. This is

our bread and butter, doing communities like you own. We do full service landscape maintenance. when I say full service I mean we are doing all the mowing, and the trimming aspects of the community. We’re doing the weed control; we are doing fertilization and chemical treatments. We are doing the mulching, irrigation inspections, palm pruning, etc. We are basically once stop shop for all the services for the community and we have been out here for about 6 years now. With this community our contract calls for roughly 40 to 42 mows per year on the bahia and St. Augustine areas. On the undeveloped areas it is a little less frequent. We will be in a higher frequency of mowing in the summer months, basically weekly mowing and then in the winter months we go to biweekly mowing. We like to stick on a trimming schedule of getting through a full rotation of the community once a month for trimming the hedges and shrubs. Weed control as an ongoing thing, basically we try to keep it at bay. We are always going to be fighting it with a summer rains, but I think we are in a pretty good place right now. With you guys having mulch in the contract two times per year, that is very helpful with keeping the weed pressure down. On the fertilization side, we are fertilizer the turf 4 times per year, and then we are doing the shrubs and trees and palms 3 times per year. Irrigation inspections we like to get through monthly, we send in reports and make sure you guys know what’s going on with the system. Palm pruning, like I said, is we are doing those 2 time per year on certain types of palms 3 times per year on other types of palms. The mulching is performed 2 times per year and we power wash I believe 2 time per year the walls, the monument caps and stuff on the exterior of the property. I want to introduce Dana just so he can tell you what we’ve done this year, what we got going on right now, any special projects, and just some task that we are looking forward to in 2021.
Mr. Bryant: Good morning. I’ve been overseeing this property since March. During this time we’ve gone back and forth with the acquisition of the golf course and who’s going to take care of what. I think we’ve now got a definitive map on who’s going to be responsible for what areas and who’s going to maintain what. We’ve recently done some pushback in some areas that people had concerns regarding the encroachment on certain areas over on Pebble Beach and behind the driving range. We’ve looked at the Boulevard and we’ve discussed revamping the plants on the Boulevard and we’ve been in discussion about what to do with the medjools. That would probably be our major project,

outside of your normal maintenance schedule which is in itself pretty much a fulltime job for onsite staff, we would look at revamping the Boulevard during the spring and the front entrance. Any questions?
Ms. Littlewood: You say that you do weed control work. Where do you do the weed control? Is it just in the beds or is it in the bahia or where do you do the weed control?
Mr. Bryant: Bahia not so much. Bahia is unirrigated turf and generally there’s very little weed control, unless specifically requested. Weed control is primarily St. Augustine and in the beds themselves.
Ms. McKie: How many people are on the staff that come regularly here? Mr. Bryant: You have a two man crew.
Ms. McKie: And their hours are basically?
Mr. Bryant: Their hours are from 6:30 to 4:30, Monday through Thursday and then a couple hours on Friday to spruce up the clubhouse or anything specific that may have been requested. You know Florida weather we get some storms every once in a while so we hate to leave a property for 3 days. We will come in first thing Friday morning just in case there was a thunderstorm on Thursday night and a palm limb came down or something or otherwise they blow off the clubhouse and blow off around the parking lots and address the parking lot.
Ms. McKie: And you said you pretty much worked out what Yellowstone does and what the pro shop does. That’s all worked out?
Mr. Bryant: Yes, absolutely. Ms. McKie: Okay, thank you.
Mr. Hill: First of all I know nothing about landscape, other than how to cut my own grass but one of the residents pointed out to me that we shouldn’t allow the grass clippings to be blown into the lakes it causes a problem with the lakes. I think you guys are all addressing that to make sure that the grass clippings don’t get cut and blown into the lakes, is that correct?
Mr. Bryant: That’s correct. We do not want to mow grass into the ponds. The mowers that we use have a closed shoot. The shoot is always facing away from the pond itself. The ponds are string trimmed 21 times per year so that the trimmings themselves there may be some grass that ends up in the ponds as a result of the string trimming,

because there is no real way to stop that but in reality it is far less grass that what that naturally just grows into the ponds on its own.
Mr. Zelazny: One other thing, when you answered Colette’s question about the staffing, you do have the detail team that you’ve called in about every month so you might explain that too to the Board so they understand what their function is.
Mr. Bryant: During the height of the season in order to support the two-man team and not let them get behind, I’ll usually bring down a detail crew about once a month to just hit everything just extra or give them a hand.
Mr. Zelazny: Before getting into the last part of the presentation, let me just point out that you’ve seen some dead trees, especially over by the parking lot. We’ve taken some trees down and the golf course has taken some trees down. Yellowstone has put in the proposal and bid that we’ve approved that they are going to start stump grinding the trees that are already down, and then we are going to cut down the rest of them the next week. Again, these two contracts make up almost a fifth of your budget to maintain the community in the standards that they are. So, you need to be aware of that and if you haven’t been around and looked at some of the areas they cut, go around and drive and look at some of the retention ponds that we have. We have 30 some of them in the west and they maintain the slopes on all of them on the residential side. They do a very good job as does the Applied Aquatics. For those of you that remember, when we took the golf course over back in the December time period, those ponds had not been maintained for almost 2 years. Applied Aquatics has done a tremendous job on that as has Yellowstone in reclaiming the grass around those ponds. I think you are getting good value for your dollar. We just renegotiated their contract based on what Colette talked about when we just renegotiated the areas of responsibility. We moved some of them back to the golf course and put it in the golf course budget so we could reduce the O&M budget for the residents. But I’d now like to address some specific questions about the plants for the Boulevard. We talked briefly about it at the last meeting. Let’s start with the easy one first and that the dead medjool palm tree outside the gate, which was struck by lightning and subsequently died. Colette has a picture of it. We have a bid to remove it and if agreed to today, it will come down immediately within the next week. Having said that there are no plans to replace it until such time as the issue of the medjools is resolved. We have some

time for that because as Dan and Pete alluded to, we really shouldn’t be doing anything landscaping side until around the March period when we are past the freeze. So for the medjool outside we are going to take it down, if the Board agrees today that that’s the course of action we want to take. The second issue is in terms of complexity quite a bit, and that’s the Hawthorne shrubs that line the Boulevard, the center isles and islands of the Boulevard. As you can tell we have a significant number of missing and dead plants. The number at last count is approximately 160 Hawthorns that need to be replaced. In addition to doing nothing, we have investigated a couple of options on how to address that. First is to replace the missing and dead Hawthorns and again have uniformity on the islands. The Hawthorns aren’t working there because of issues with the irrigation system not being high enough to adequately water those plants. So, if we do the Hawthorn solution, then we are going to be looking at an irrigation solution that corresponds with it. The other two things that Dana talked about was replacement of the Hawthorns and we have two plans on the table for consideration going forward in the spring. One is to replace the Hawthorns with Oyster plants and the other is to replace them with Ixora. And if we do that we will take the existing remaining Hawthorns and reposition them around the community where we need them. The third issue is the medjool palm trees that are susceptible to the lethal bronze disease. That lethal bronze disease has already killed 6 of our palms. We had 14 along the Boulevard, 6 of them have died and have been removed. In order to keep the existing plants alive we underwent an inoculation program and we’ve been inoculating our trees for about 18 months. Now the inoculation doesn’t cure the disease it just limits the expansion. It keeps it under control. So it’s not to say that the disease can’t overtake the palm tree until it eventually. We’ve been researching a number of options in this area. I don’t won’t to get into too much detail because Colette going forward into the new year will have a series of workshops and groups to look at these solutions, but the first one is to replace the 6 trees that have already died. This is the most expensive option. As you know the East had a bid to replace one of their trees last year, and the bid was $6,500 for one tree. We have 6 trees that need to be replaced, approximately $6,500 a piece. If we do that, the trees are still susceptible to the lethal bronze disease that could kill one of them at any time. If we do that, then it would be another $6,500 to replace the tree. Plus you couldn’t plant anything for a year because

you have to decontaminate the soil and get the disease out of the soil. So, it’s a very expensive gamble if you want to go that direction. The 2nd option is to replace the medjool palms with a different type of palm that is not in the same palm family. We have done some research Mary and I and Colette and two options would be either a royal palm or fox tail palm, which could be procured for under $2,000 at tree. It would require us to replace all of the trees along the Boulevard and relocating the medjools to somewhere else within the community. And then a 3rd option, which is the most cost effective, is obviously remove the trees, relocate them to another area, and then replace them with an ornamental street light that lights the Boulevard because right now we have no lights down the Boulevard. Again, there’s no decision on these, Colette has agreed to take this on as 3 projects moving forward. So this is just really an information update so you know that we are working at it, we’re aware of it, and hopefully we will come up with a resolution in the spring so we can do something.
Mr. Mecsics: Thank you Bob. Excellent presentations. Is there anything else on that area? Hearing none,

Discussion of Supervisor Areas of Responsibility (Requested by Supervisor Mecsics)
Mr. Mecsics: Six years ago when I first came on the Board we looked at how other Boards have worked. All Supervisors had input and it was almost a freefall. So what we came up with at that time was designating various Supervisors with responsibilities of the areas. Now each Supervisors still has a vote and they have all the discussions when we have our Board meets, but for the day-to-day operations and oversights of those, we designate different areas. We have some, in fact we’ve included a newer one this year for this Board. The first one I’ll talk about is grounds and landscaping. That’s the oversight responsibility which includes monitoring, landscaping contract, ponds and lake maintenance as well as advocacy, and that’s the most important word there, advocacy for landscaping plants and programs. This area also includes the same requirements for the two District dog parks. I like to have Colette accept and take that position there. Next is budget and operational and strategic. Develop and advocate for the Board approval and adoption operational budget actions regarding District current year budgets. Additionally, advocate budget strategy for out years based upon the Lake Ashton II

reserve study and responsible for maintenance and updating the reserve study based upon inputs and staff. Duff, I’d like you to take that please. Public works, this is one that will keep you busy. Oversight for plans and operations involving the District’s transportation system to include roads, paths and bridges. Advocate programs and requirements for those based upon consultation with the District Engineer. Responsibilities also include community residential street lights and infrastructure. Angie, I’d like you to take that for me please.
Ms. Littlewood: I’ve clearly been misled here because here it says the discussion of Supervisor areas. I want to know how this was all delegated, because I have not been involved in any of these discussions about Colette, Duff, and I. I presume, Bob is going to keep golf, I presume you keep the HFC. So, who decides what?
Mr. Mecsics: In the past that has been the responsibility for the Chair. I know not everybody is not going to get what they want. I don’t mean this to be derogatory, but you guys are new and I want you to develop as Supervisors because and in the future when we change out, then we will have Supervisors that are cross functional and can pick up other ones.
Ms. Littlewood: This is an elected Board of five people. There shouldn’t been one person that is autocratically delegating things. There should be a discussion. The forum, we were all asked this question and I specifically said that my expertise was in property management. That’s what the residents voted for. Now you are giving me roads, really? I have no experience in that.
Mr. Mecsics: I’m sure Duff is not well experienced in the budgeting or Bob or Colette. That’s an area that we need someone to oversee and I’d like you to do that.
Ms. Littlewood: Well, here’s where I see the Chairman’s role. I see the Chairman’s role as being obviously involved in this. I don’t see him being autocratically elected to just decide what people do. I see him being the casting vote if there is a tie and I see him keeping the meetings in order. I don’t see the Chairman as ruling the Board.
Mr. Mecsics: Well, I appreciate that input and that’s the way we have worked now for some time. Thank you.
Ms. Littlewood: This has clearly all been done without me being here, and I was quite taken aback this morning when Bob spoke to me about this and gave me some

advice and I asked why you were giving that advice. He said because you’ve got public works. I don’t like that, I don’t like being blindsided. I don’t want this to happen again, and I want that to be made clear at this meeting. This is not a club; this is a Board of five individual people and things need discussing. So, that’s going to change.
Mr. Mecsics: That’s your opinion. Thank you. On the golf course, pro shop, and Eagle’s Nest, I’d like Bob to continue on with that. I will stay with the public safety unless somebody wants to take that over. You can have that as well. Amenities and District support that will be the HFC, I will be overseeing that. Facility and Field operations, I’d like Bob to be the advocate. As we go through the budgeting process, especially the facilities and a lot of things, I need an advocate. We do that with the different projects within the facilities and that includes the gate shack, this facility, the courts, that all goes on that. = I’d like you to do that, Bob. Planning, this is something new, and I think as we go into the future, because I truly believe sooner or later you are going to see out the west get a whole lot of development. In fact there’s a lot of things going on with the property owners out there. Colette, I’d like you to take the planning. Now understudies, to ensure the continuity of operations each area will have an understudy Supervisor. The training of the understudy will be through a training plan which includes an in depth description of the function along with points of contact within the areas. This will all be done within the context and constraints of the Sunshine Law. Angie would you like to be my understudy for the HFC and that area?
Ms. Littlewood: Sure.
Mr. Mecsics: I would like for you to do that please. Colette would you like to do the understudy for the golf course?
Ms. McKie: Yes, I will.
Mr. Mecsics: Duff, is there an area that you would like, because I know you are going to be busy with the numbers.
Mr. Hill: I’ll do whatever you ask me to.
Mr. Mecsics: I would like you to do the understudy for Public Safety. So that’s what I want everybody to be, because what happens now is that if as the Chairman, if I’m off station or off property, Bob is the Chairman, he’s acting in my stay. I want to make sure that we have continuity this whole Board all the time.

Ms. Littlewood: So, I’m not doing planning anymore? Or am I doing planning? Am I doing the roads and whatever it is?
Mr. Mecsics: Yes and I’m going to write you up a training plan that you’ll understand every bit of it. For planning, I believe we need to act and think like a governmental entity and an association. As such we should have plans for our different areas. I’ll pick on poor Angie, but there is things within the infrastructure that we need to help and you will understand who’s responsible for taking care of say the lift stations so it’s not new to you and you have it all for it. I don’t want you to be caught off guard. There’s going to be some plans, one on public safety, grounds, each one of those areas will have a little bit of a plan for themselves. We are not going to do any of this overnight. We also have a lady, I don’t know if you know Mary Clark, she’s the Vice President of Polk State University or College, and she does all the planning, she’s going to help us with the strategic plan. Because I think we need to have a strategic plan with all the input and that sort of stuff. So that will be things you will see coming down the line as well.
Ms. McKie: In regards to the Sunshine Law, on two levels, the turnover of information and experience for example I got about 5 inches of files from Bob that I’m going through. As far as questions on the past or questions on current issues, how do we stay within the Sunshine Law? We might need to talk to each other. In regards to the understudies, how do I learn about the golf course if we can’t talk about the golf course?
Mr. Mecsics: That’s where that training plan comes in, Bob will write up a training plan so you will have it there so you really don’t have to talk to each other. Then you will know what he does, and for specifics, I would focus you through Jillian. That way it keeps us all legal.
Ms. Sandy: Just to be clear, if you are writing up a training plan that you would then provide to another Supervisor, typically things that are written are subject to the Sunshine Law as well. But this is not something that is coming before the Board or an action. This is more of a historical perspective that you are putting together. If you have further questions, we can include it on the agenda in the future and then you can have the conversation in the Sunshine whether that’s regular agenda or workshop of some kind.
Mr. Mecsics: Okay. Thank you Sarah. I just used Bob as an example.

Mr. Hill: In regards to the Sunshine Law, when we have an issue that you feel like you need to talk back and forth, I asked for you to call Jill first. The only reason being if you call the attorney, that clock starts running and it’s expensive clock. So any questions that you might think need to go to the attorney, first please run it by Jill so she can keep our expenses down.
Mr. Mecsics: Well said. Moving on.

Update Regarding Settlement Agreement and Flowage Easement with Neighboring Landowner, Vernick
Mr. Mecsics: I’m going to turn this over to Sarah. Let me start this off, a joint coordinated letter from the lawyers was sent to the property owner for him to sign allowing an easement to his property specifically in the case of his reclosing in the future of the waterway that impacts Lake Ashton. So far he has not signed the release, he has taken down the obstruction. He has also requested we consider helping financially with that bridge. While we do not want to spend any more than residents money from both sides our Legal and Engineer suggest we do establish an impact that the previous blockage caused in case of future litigation. I’ve asked Sarah to give the Board a rough estimate of expenses and update. Sarah over to you.
Mr. Sandy: Just to provide the Board a little back ground on what has occurred since the last meeting. As Jim mentioned, we did send the letter over with a draft settlement agreement that the Board approved last time. I think that was probably late November that we sent that. We heard back from Mr. Vernick on December 11th. His request was via email, and really didn’t focus on the settlement agreement or the flowage easement that we had sent over. Just to be clear, he had originally asked for a mutual release of claims which is where the settlement agreement originated from. He did state that he had removed the pipe, but then did not really acknowledge or discuss the settlement agreement or whether he would be agreeable to sign them or if he had any issues with them. We have received another email yesterday, I believe, from Mr. Vernick. Again, not on point to either of those items. I believe he also reached out to Supervisor Mecsics at some point during this time. So, I give you that background just to say, unfortunately there hasn’t been a lot of progress made on the settlement agreement or flowage easement at the point. As Jim indicated in some of the correspondence that he

sent he discussed potentially putting in a more permanent structure. We do have the worry that, even if the pipe has been removed, and even if things have been going back to normal at this point in time, if we don’t have the settlement agreement or flowage easement in place that does not prevent something from happening in the future or for Mr. Vernick from installing something else. So while we do we have this momentum we would ask the Board to authorize the District Engineer and District Counsel to continue trying to make at least one more push to at least get Mr. Vernick to come to the table and negotiate and execute that settlement agreement and flowage easement. We think it’s our best opportunity to prevent this from happening again in the future and from ending up right where we were about a month ago. Happy to discuss that more with the Board if you have questions. The not to exceed, these are some very rough estimated costs for Jim. I believe that number is for both District Engineer and District Counsel costs. Sorry Jim, I didn’t have it written down.
Mr. Mecsics: Yes, it’s about $5,500.
Ms. Sandy: That’s correct, $5,000-$5,500, which again would be split between the Districts.
Mr. Mecsics: Obviously, because we would be sharing the costs with our friends on the East side and I’m sure it will come up because I did discuss part of this with Mr. Plummer at their meeting on Monday. Do we have a motion to continue forward, or more discussion on it?
Mr. Zelazny: Have we looked, have we been able to get out and look at the barrier now that it’s down? I know the water level down is now to like 17.2. Which is significantly lower than it was. I think you previously you had said you wanted it about 16.4 something. So do we know the condition of when he took the pipe out, do we know how far he lowered the berm?
Mr. Rayl: No. We have seen from air boat on our side of the fence that the pipe and the crossing have been removed, we don’t know if all the material was removed from the ditch bottom. We don’t know if it’s been restored to pre altered conditions. We did observe full flow in the ditch section but there could have been an obstruction immediately below the surface that we couldn’t see from there. So, part of this remaining effort that was discussed was making an onsite visit. I was going to bring some GPS survey

equipment with me to take some shots to memorialize the conditions that we found. I’ve been in that ditch a couple of times already; I’ll know if the bottom is where we expected it to be. But no, we don’t have full knowledge that the alteration has been completely removed. To your point about water levels, I read it this morning before the meeting and
17.23 on the staff gage, it’s dropped 10 inches since the beginning of September. So, it was heading it that direction, of course it was just being throttled down and restricted and recovering much more slowly than what is appropriate.
Mr. Mecsics: Any other discussion?
Ms. McKie: Alan, the measurements that you took, we have also had less rain, so can you tell how much is from the changes that were made versus the amount of rain fall that we haven’t had?
Mr. Rayl: No, we haven’t done any sort of studies and it would be a pretty in-depth thing to do. We have had a couple of large storm events that have come through in that three month period. Even as the obstruction was taken out it was in advance of this most recent storm that we had and the water level did go up again. Just because that’s just what happens in the storms, and the ponds haven’t had a chance to recover yet either. SWFWMD has been keeping water level data on our lake, all of our lakes and others throughout the District, and you can access it going all the way back to the beginning, back in ’99. You can see when we’ve had hurricane events come through and how it has fluctuated. But over time, the lake rises and falls and fluctuates normally. The low point in those fluctuations has gradually got higher over the years. Sometimes that is due to cumulative impacts in the water shed. But no, we haven’t really hadn’t separated rainfall from the physical alterations. We will just have to keep watching it.
Mr. Zelazny: Do we have a commitment that the East is still on board to contribute 50% no matter what the cost to resolution is? We would need a vote from our Board because we capped our involvement at $5,000. So, if we are going to proceed, because I think the amount of money we’ve spend to date, if you divide by half we are pretty close at not exceeding the $5,000.
Mr. Mecsics: You are correct Bob. I for one, don’t care too much to expend any more money, but also realize we have to posture ourselves if we had to do go into litigation. I did talk to Bob Plummer and he said he would it would be talked about in his

meeting, but I also said to him that we are not going to front all the money. It would have to be a joint effort.
Mr. Zelazny: I would think that any motion then should, if we are making a motion to continue to proceed, it should be caveated with we need to have a confirmed commitment from the East to fund 50% of whatever the cost is. I think that we need to come up with a cap on our side because we can’t continue to hemorrhage to fix this problem.
Ms. Sandy: From what I’m hearing ,I think the motion would be to authorize District Counsel and the District Engineer to continue negotiations regarding the settlement agreement and flowage easement at a not to exceed $5,500 subject to Lake Ashton contributing 50% of the costs.
Mr. Hill: My comments have to do with the invoices we received from Alan and from the attorneys. They are supposed to be split 50/50, and I don’t understand whether the attorney are splitting them and sending each side a bill or are they sending one bill into us and we are going to give it to Jill and Jill’s going to tell Sharon to split it? Then how do we control and keep track of the money that is due from the East? We need some sort of method set up for this.
Ms. Burns: The invoices that are being submitted for Alan and Counsel for both Districts have a code to them so they are separated from the regular general fund expenses. When they come in, Sharon knows the account codes, and they are split equally between the Districts. If there’s a $5,000 legal bill, it’s billed $2,500 to Lake Ashton and $2,500 to Lake Ashton II. One District is not fronting the money and then billing back and forth. Those invoices are being split and paid from the general fund.
Mr. Hill: I understand that’ s the way, you are handling it but how can I see that this is getting handled properly and we are being paid back by the East about these funds?
Ms. Burns: You are not being paid back because if you get a $5,000 invoice, you are not paying $5,000 and then they are paying you $2,500. If you get a $5,000 invoice from Sarah, $2,500 is being paid from Lake Ashton II. We are not paying anybody back.
Mr. Hill: We are not paying the full bill; we are paying half of it. Okay, that’s what I needed clarification on. Thank you.

Mr. Mecsics: Jill there needs to be a method by which to identify, which portions of those invoices that have come in are shared invoices.
Ms. Burns: There are account codes on them. It’s the same as when we have construction related or golf course related invoices, they are a separate code that comes in and it says “water settlement issue” on it. It comes in a completely separate bill from the general fund issues. Alan’s all have a code on them that Sharon knows. It’s pretty common for us to have specific issues that are billed to different accounts. The attorney’s invoices and the Engineer’s invoices are all set up this way.
Mr. Mecsics: And to Duff’s point, he gets an invoice for $7,000 for legal fees for the resolution of the lake level. When that invoice comes to us it doesn’t show $3,500/$3,500. His invoice shows $7,000. He’s saying how can I track how much money is coming out of my budget when I get an invoice that says $7,000.
Ms. Burns: When they go to Sharon it’s then split and coded and there’s a note put on it before it’s paid, that says $3,500. I mean that’s the only way to do it. I mean you don’t want Sarah billing Lake Ashton and generating separate invoices. When you see anything with those codes, just know it’s 50%.
Ms. Sandy: We can’t bill Lake Ashton I; they are not our client. So we can only bill directly to Lake Ashton II. However the Boards have agreed to split the cost 50/50, then that’s handled on the accounting side. Same thing with Jan’s bills.
Ms. Littlewood: So everybody knows I’m not good with numbers, but I do know that if you are trying to balance your books at the end of the day and you’ve got an invoice for
$7,000 but you’ve only paid $3,500 of that, then it’s not going to balance.
Ms. Burns: Before they expenses put in on the accounting side, the expenses put in at $3,500 and there’s a note on the account. So, when the invoice is input into the accounting system, we have a $5,000 invoice the expense is put in at $2,500, and then the payment is shown at $2,500.
Ms. Littlewood: So, how does that work if you get audited. If the CDD II has got an invoice for $7,000, how’s that going to match up in an audit if we’ve only paid $3500?
Ms. Burns: The auditor would ask the accountant, there are usually notes on the invoice. When they look at all the invoices, there’s a note that this was billed to account number 1, this was billed to account number 2, they would have say there was an official

interlocal agreement, or there was an agreement between the two Boards to share the cost. We can go into this all day, this is super common, we do this all the time for Districts. We can get into the woe’s on the accounting on the back end but I can assure that Alan’s bills, Sarah’s bills, Jan’s bills are all being split equally between the Districts, they are coded appropriately, their all put into the invoice. It’s something the auditors are used to seeing. I mean I can go through this you all day, if you want, but this is really common with Districts. It’s also common if there’s a different accounts if you are billing something to a portion to capital reserves vs. general fund. They are used to seeing this, Sharon’s use to doing this.
Ms. McKie: So, we get the financials and they are also public. Is there a way, since this is so common from your side, it may not be common to us and our fellow residents. Is there a way to have some kind of notation showing especially something in regards to this farm? So, that when people look at that and we are only actually paying half of this, that there can be something in writing.
Ms. Burns: When you look at the financials, you are not going to see the other portions. So in that scenario, you are not going to see the $5,000, all you are going to see is the $2,500 paid. You are not going to see the other half. It’s not going to show up on the financials, because it’s not an expense and you are not paying it.
Mr. Zelazny: I guess that the confusing part, Jillian, because when we ask for the copies for the invoices for this month, because we are significantly over in engineering and legal fees this month. Without peeling the onion back too far, you take the invoices that you provided me, and you add them up, then that’s what I’ve spent on legal fees or engineering. The majority of those items that are in those invoices are dealing with the level of the lake. So I’m just saying when I take the invoices and I add them up, and I look at what our expenses that are outlaid, they are pretty close, I wouldn’t say they are exact, but they are very, very, close. Certainly not 50% off. If it shows up in the invoice down below as an expense, then does the money from the East then show up in the miscellaneous income from during the revenue line?
Ms. Burns: You are not receiving revenue from Lake Ashton.

Mr. Zelazny: I didn’t take my calculator out, but I kind of did the rounded numbers of the invoice on legal and engineering for the last two months and they show up as an expense on our budget. But 50% of them are associated with the leveling of the lake.
Ms. Burns: I can have Sharon pull all the invoices from Jan, Alan, and Sarah for the amounts and split them and show you the exact amount for this issue that’s been sent. But you are not going to see revenue for Lake Ashton coming into your account, because they are not paying you. So, you are not going to see any revenue transferring from one to the other, on either side.
Mr. Hill: Just to be exact we are about $7,000 over in engineering, $7,000 over budget in legal fees. So, I’m going to go directly to Alan. Alan is $9,800 half of what you think you have billed us for the work on this water issue.
Mr. Rayl: I don’t have my numbers fresh in my mind. I can certainly easily put all that together. Everything that I’ve done that’s been related to the Lake Ashton outfall, I’ve put under a separate job number and I send as completely separate invoice from all general services work and things like that so, I put that time in a different pot. I can come up with all those invoices and then whatever as Jill said, whatever invoice total was, it get funds half from CDD I and half from CDD II.
Mr. Hill: The total amount is about $23000 between legal and engineering, and I just want to make sure if you could go back to your records and see if you can clarify that up so I can feel comfortable with the numbers. I just want to make sure we are not paying all of it, and the East is not paying their fair share.
Ms. Burns: I will have Sharon look at that, and we will absolutely verify it. If one of them was coded incorrectly, and just coded to general counsel as opposed to the water issue, we can just back it out. It’s easy.
Mr. Zelazny: I just noticed the annotation at the bottom obviously from Sharon, which indicates that that particular one has been split. So, if she does that on all the invoices, then we just need to go ahead and do our on calculations and make sure it is. So, if she’s doing that on all the invoices I think that meets our requirement. I appreciate that.
Ms. Burns: If they are coming in, at the point you are seeing them, they may not have gone to her yet. Depending on where you are getting the invoices. If they are being

sent directly to the HFC and you are getting them from Mary, they haven’t been coded and sent to Sharon yet. So, if you didn’t see those notations, they may not have gone through her yet. If that makes sense.
Ms. McKie: So as a summary then, the question of we need to be sure that the East is paying their 50%, we don’t have to worry about that. Because it’s automatically being done, we don’t have to get a guarantee from them or talk them about it all.
Mr. Zelazny: We need their guarantee that they are going to fund before Sharon reassigns the bill.
Mr. Mecsics: Before I call for the motion, I encourage all of you anytime you have questions, pick up the phone and talk to Jillian. She has all the time in the world for us, especially late at night when I call her. Please I encourage you, especially when you have questions with the money. Contact her because we can’t talk with anybody. Contact her it is very important.
Mr. Hill: Jillian, I noticed there is no annotation on the legal bills on the invoices.
Ms. Burns: I will double check those with Sharon. We sent her all the account codes that Sarah set up. There’s a specific code, if for some reason it was missed and billed to the whole thing, she will just correct it. But she has the account codes for Jan and Sarah and Alan that refer to this issue.
Ms. Sandy: If you look at the top of our invoices there’s a code, I believe LACDD 00107. That’s our code for this issue.
Mr. Mecsics: I know we were starting a motion, Bob do you have a motion? Ms. Sandy: Do you want me to repeat the motion?
Ms. Burns: I have it here, it was to authorize District Counsel and the District Engineer to continue with a not to exceed amount of $5,500 subject to confirmation from Lake Ashton that they would like to also continue to fund 50% of that cost.
Mr. Zelazny: Do we need to increase what our maximum contribution was which was $5,000 or $5,500, to another level, or are we going to hold firm with that $5,500, which we might have already reached?
Ms. Sandy: This would be an additional $5,500.
Mr. Mecsics: We have probably gone over our allotted amount based upon somethings that where done previously. What I’d like, Jillian, is a full accounting of what

we have paid for so far, for legal, engineering, etc. on this water thing. Then we’ll have to re-adjust that because the original motion we did way back when was to a certain amount of money. So we would have to reallocate or re-justify that number based on actions that have happened previously. We will have to go forward with this as per not to exceed
$5,500 together. That’s what I understand.
Ms. Littlewood: I just have one more question because I’ve just been newly promoted to Public Works. Is this mine now, is this my baby now?
Mr. Mecsics: I wouldn’t do that to you. This was originally Doug’s and it was passed on to me. My action on this will finish it up and you don’t have to worry about that. I wouldn’t do that to you. Should we have a motion from us to agree with what Sarah said. Do we have a motion on that?
Mr. Hill: No more than $5,500?
Mr. Mecsics: No more than $5,500 contingent upon the affirmation at their meeting that they will pay for half of it.
Mr. Mecsics: Any other questions?
Mr. Hill: I have one more issue, and it’s really not being unneighborly, but this issue was really an issue for the East, and we have gotten involved to solve this issue and spent quite a bit of money. I’m to the point where I don’t think we should exceed $5,500, that should be it. Anything else needs to fall on their shoulders.
Mr. Mecsics: My recommendation to the Board on this would be, once we are done, and this is essentially evidence in case we have to go to litigation, then we put it on hold, and we go from there and see what happens. Any further discussion? Alright, I call for a vote.
Mr. Zelazny: Before we leave the subject, could I ask for a full accounting of all costs associated with this effort at the next Board meeting.
Ms. Burns: I’ve already sent the invoice request to Sharon. I can forward it to you. Mr. Zelazny: Thank you.

On MOTION by Mr. Hill, seconded by Ms. Littlewood, with all in favor, Authorizing District Counsel and Engineering to Continue to Pursue Settlement with an additional Not to Exceed Amount of $5,500, subject to Confirmation that Lake Ashton CDD will Continue to Pay 50%,of the costs, was approved.

Discussion Regarding Guard House Utilities
Mr. Mecsics: Sarah, this is over to you, and I think this is related to the defecation spill we had a couple of months ago.
Ms. Sandy: That’s correct. I just wanted to give the Board a brief update on that and I will actually hand it over to Alan on this.
Mr. Rayl: I’ve been coordinating with James who was involved in getting service restored again and getting repairs made. We’ve also been in contact with Winter Haven about the original design and construction. We haven’t gotten all the information we needed from Winter Haven to know exactly how things were originally constructed. What we found is that the guard house was constructed at the same time as the other infrastructure. There appears to be some information on what original plans we’ve been able to find that showed a sewer line running to where the small lift station is. There’s no connection information shown on Winter Haven’s utility atlases which we got and are in our records now that show every water line, every sewer line, every lateral, every water service in the entire community that is owned and maintained by Winter Haven. It does not show elements like plumbing coming to HFC, plumbing going to the Guard House, and that is the missing piece we are trying to investigate. Based on what James and I have spoken about and the repairs that he had to make, it does not appear at face value that that system was designed and permitted correctly. The work that James did should have been in an original approved design consisting of valves that don’t allow back flow to occur, which was evidenced as being necessary. So, as I said, we are still looking into that but I’m satisfied from our discussions that he and I are going to go out, so I can see for myself what repairs were made. I’m satisfied that the work that has been recently done will keep any occurrence like that from happening again.
Ms. Sandy: There’s no Board action requested at this time. Alan, as he said is still following up on it to try and confirm ownership of the utilities. There is some potential

additional work that would need to be done if it is determined that they are owned by the District, which we will bring back to the Board.
Mr. Mecsics: Since that will eventually fall under Public Works, I will finish that up so you don’t get stuck with that Angie. How’s that sound? Trust me, you wouldn’t have wanted to been looking public works when we were out there afternoon. That was the most God awful thing.
Mr. Littlewood: Actually, I walked through the gate when you all were out there and I could smell it.
Mr. Mecsics: I saw you were laughing as you went through.
Mr. Hill: By the way you didn’t give Angie an Assistant for her area, I’d be glad to be an assistant to her.
Mr. Mecsics: Thank you.

Ratification of 2021 Data Sharing and Usage Agreement with Polk County Property Appraiser
Ms. Burns: This is an agreement required annually from the Property Appraiser. It’s more administrative in nature for my office. It has to do with not disclosing exempt parcels that are sent to us. Certain occupations like police officers, judges, and elected officials are exempt from having their names listed on the tax bills that you see online. So, we just have to sign an agreement saying we will not disclose them when they are turned over to us. This is just administrative in nature, we are just looking for a motion to ratify.

On MOTION by Mr. Zelazny, seconded by Ms. McKie, with all in favor, 2021 Data Sharing and Usage Agreement with Polk County Property Appraiser, was ratified.

Ratification of Non-Ad Valorem Contract Agreement with Polk County Property Appraiser
Ms. Burns: Polk County is the District that requires us to enter into an agreement every year so are using the tax bill now to collect our assessments. The Property Appraiser provides us with that listing of assessments that allows us the put all the assessments on roll. We have an existing agreement, this is for the November 2021 tax

bill that will come out next year. If you want to use the tax bill to collect the assessments, you need to approve this agreement.

On MOTION by Mr. Zelazny, seconded by Ms. McKie, with all in favor, the Non-Ad Valorem Contract Agreement with Polk County Property Appraiser, was ratified

Discussion Regarding Annual Performance Measures for Indigo Golf – ADDED
Existing Criteria from Golf Course Food & Beverage Management Agreement dated April 24, 2020
Ms. Sandy: This was added to the agenda as a result of Supervisors Zelazny at the last meeting or the meeting before mentioning he was discussing with Indigo Golf revising the criteria that is attached to their contract. They are evaluated each year. Originally, there was going to be a committee to review these criteria that would then bring those to the Board. Now instead, Supervisor Zelazny as a Board representative is going to be working with Brian and coming up with his recommendation on the proposed criteria and bringing it back to the Board. However, he had some suggested changes on what those criteria would be and what you have in the revised agenda package is the existing criteria as well as the proposed changes. I did not participate in putting together the proposed criteria, so I would have to turn that over to Bob and Brian for them to discuss.

Proposed Criteria Provided by Supervisor Zelazny and Indigo Golf
Mr. Zelazny: When the original contract was laid out it was done early on, the annual performance measurements were included. If you look at some of the criteria, they were primarily focused on a public golf course venue where you have outside play coming in versus a membership role. It also was heavily on comment cards that would be provided by outside play coming in. What we’ve attempted to do by refocusing it focusing in on the same five areas. We’ve done the survey and the survey is completed. There are questions in the survey that are applied to each one of these categories numerically. If you talk about greens, there would be ratings 1 to 10, fairways, 1 to 10, etc. You can actually then get a firm numerically rating on any one of these categories. One of the caveats that has changed is the F&B operations, which is really focused on the dollar

amount because that’s our bottom line. I would offer that as a good annual performance measure. If it doesn’t work this year we can amend it going forward. Billy Casper has worked with me on this. We agree on all the terminology, all the rating schemes, and I would ask that we accept this as a replacement for the annual performance measures so that we can go ahead and get on with this year’s evaluation. Do we need a vote on this? Ms. Sandy: We do, because we will have to amend the contract. I do have one question Bob, that I just noticed when I was reviewing it. It looks like 3 of the categories, which total to about 60 of the points, are based on a customer service satisfaction survey. That doesn’t leave a lot of room for the Board itself to have input if the categories are solely based on a survey going out to customers. I just wanted to make sure that was the
intention. The 3 categories are customer service, maintenance, and F&B operations.
Mr. Zelazny: That would be correct. The evaluation would be basically numerical in regards to responses to the survey. I provided you the list of questions that were applied to each one of these categories. The Board still makes the decision on if they are going to pay any performance. We want to bring these results back to the Board. The Board ultimately makes the decision, but these are the criteria by which a performance pay would be received.
Ms. Sandy: Maybe I would just say that we might need to add a little bit of language in those areas because there is almost a formula for how the points get applied based on the survey. So, we might need to just add some language in to indicate that. It’s that the Board has some discretion on how those points are applied. I don’t have the language off the top of my head, but we can work on that.
Mr. Zelazny: Brian might have some. The questions that are identified in the survey all have numerical numbers associated with them. So it’s not subjective, there are firm numbers on how the golfers feel about the golf course.
Mr. Rhodes: Exhibit B is updated, but the contract remains the same as far as that goes. We did do an addendum to the contract that would allow, instead of a committee, it would allow Bob to bring it to the Board. So it’s kind of eliminated the committee. As far as I remember, in the agreement that we had it’s still the Board’s decision. So even if we failed miserable on this customer satisfaction survey, the Board could still award a financial performance if they chose to do that. Now, I would never think that would

happen, but the way that the original agreement was written in the RFP, I believe it states that. It’s up the Board’s decision. We could ace this, and the Board would still have their decision to be made on how they are going to award the performance.
Ms. Sandy: I understand that, in order to award a bonus we need to have system in place. So I wouldn’t recommend that the Board adopt this and then not comply with it. I just want to make sure that the system we are putting in place is going to reflect what the Board actually wants to do. I just want to confirm that’s how it will be handled.
Mr. Mecsics: Do we have a motion?

On MOTION by Mr. Zelazny, seconded by Ms. McKie, with all in favor, the New Exhibit B as Amended for the Proposed Criteria for Annual Performance Measures for Indigo Golf, were approved.

Mr. Zelazny: Sarah, I will send you a copy of the survey and the questions that are associated with each one of the categories so you can see what the evaluation criteria is. I’ll provide that to the Board as well.
Mr. Hill: I hate to talk after we have already voted on, but it just came to me, are any of the pro shop personnel pay plans based on what kind of results they get from the survey?
Mr. Zelazny: No.
Mr. Mecsics: Okay, thank you everybody.

SEVENTH ORDER OF BUSINESS	COVID Procedure Update
Mr. Mecsics: Unfortunately the pandemic numbers and hospitalizations continue to rise and we’ve been monitoring federal and state guidance. As a result, we have limited time that guest from out of town may visit the HFC and pools. We have done this around the holiday season as it is common for friends and visitors to come in. This was done to accommodate those residents that do have visitors coming in as well as protecting our residents who do have conditions and are more vulnerable to the virus. As an update, we’ve had a report that one of our vendors, two family members had tested negative and he tested positive. As a result to that, obviously he will not be coming here but also we

are going to have all of our staff tested this afternoon to make sure they are negative. They are doing some cleaning in the areas there as we speak right now. Any more discussion on COVID-19?
Mr. Hill: I just think we should continue to show and abundance of caution, this is still pretty serious and we can’t be too careful.

EIGHTH ORDER OF BUSINESS	Supervisor Comments
Mr. Mecsics: Next is Supervisor comments, because we don’t have that on the agenda.
Ms. McKie: I have 3 pretty simple questions that have been asked to me, and since I’m was not one of the decision makers in these issues I thought it would be fair to share with all the residents. The East is going through a process to modify their covenants, conditions, rules, their CCNR’s. A portion of it has to do with removing words and verbiage about the Developer being involved because they are no longer involved. There are other rules that are being discussed. I think that the one that is the most concern to our residents are the signs. The “For Sale” signs, the signs for political candidates or issues, both on the houses and then signs and displays on carts. The question has been asked of me what’s the difference between what they are going through and where we are in our process? Let me give you all of them, then you can answer. If the East residents and Board would decide to allow signs. Does that put pressure on us to do the same thing?
Mr. Mecsics: That’s an HOA matter, and the CDD and the HOA are strictly different. In fact the CDD, they can choose to look at the covenants and all that, but they are not required to adhere to those. They are exempt from that. I can tell you that in that case, those questions have been referred over to our HOA which still refers to the Developer. As far as CDD, there is no verbiage about signage, etc. in the amenity policy that Bob had worked on. At this point in time, if they have questions have them go to the HOA and they would be glad to address them.
Ms. McKie: Okay, and we won’t be going through a process like that until the houses are all sold, is that correct?

Mr. Mecsics: Yes, there are approximately 80 more home lots to be sold, and then at that time it will be turned over to the residents to establish their own HOA and then at that time they can address all those things.
Ms. McKie: The next one has to do with folks on Sawgrass, they would like an update about the lift station there. Bob summarized it last month, is it the Winter Haven’s responsibility, is the Developer going to do it, or are we going to end up doing it? I took some pictures, it’s a pretty big area. There’s a lot of frontage area, a lot of that lift station is visible by a lot of the people on Sawgrass. They would like to know what the status is.
Mr. Mecsics: I discussed that with the Developer and I haven’t’ gotten an answer back. He’s out of town right now, and I will hit him up on Monday when he comes back. It’s either between the Developer or the CDD that owns the property. That may fall under us, but once I get an answer I will send out an email or send it through Sarah for an update to everybody so you can let everybody know.
Ms. McKie: My 3rd question, again it has to do with confusion of people not understanding the processes. I’ve had several people ask me about getting a job as a marshal for the golf course. The reason they are figuring that is a paid position is because when the employees at the driving range were leased, people understood that the Indigo now would not be having residents be volunteer because there was compensation. So, would you explain so that it is really clear and we have it in the minutes of where that is?
Mr. Zelazny: Indigo does not have volunteer employees, and they do have people on their staff that marshal. Matt marshals, Ron marshals and then when they are going off shift, or on shift they do the drive around. There are currently 3 CDD volunteer that do not work for Indigo but they represent the CDD. That would be you, myself and Joe Elwood. They are not associated with Indigo, they are associated with the CDD enforcing CDD policies and while they are out there doing that, they are checking to make sure that people have paid to play because it’s our facility. We are tracking it from the CDD perspective, Indigo has their own marshals that worry about pace of play and if people have paid and things like that. So, there’s two groups, CDD volunteers which are sanctioned by the CDD Board to represent them in enforcing policy.
Ms. McKie: And the CDD Marshals we are not getting any compensation in finances or any kind.

Mr. Zelazny: No, they are volunteers working for the CDD. Mr. Mecsics: Are there any other Supervisors?
Ms. Littlewood: I’m just going back now to the COVID thing. I’d forgotten about this, but some friends that come to water aerobics, I was out with them last week and they were saying that the gate to the Rose garden is locked. Is that correct?
Mr. Mecsics: During the hours we have someone there to check people in, so they don’t come in and by pass, they come through the front gate.
Ms. Littlewood: The gates are not locked anymore?
Mr. Mecsics: The gates when no one is there checking it, that gate is locked. Yes.
Ms. Littlewood: My other thing is at the last meeting a lady brought up about the stop sign on Sawgrass and I know you spoke to her afterwards. What was the outcome? Mr. Mecsics: I talked with Mary and we did look at the engineering, and yes we fulfilled that and the stop sign is valid. We are going to add a sub sign where it says 4 way stop which is what she asked for, and it’s allowed under the code. Her and I chatted at length with that and she was satisfied with that as well as the other work with the strategic planning. Any others comments? I have one last one. We have volunteers that help out front here, we don’t have a lock. I’ve asked Mary to look to into sitting up, what I call, a CDD II Volunteer Core, separate from the Marshals. I’d like to have small cadre of volunteers that assist the CDD staff and they do a great job. With the increased staff time demand required by the pandemic and looking for the future, I’ve asked Mary to assist me in developing a plan for an established group of volunteers, like the CAP program. They would go through a short training and orientation program to assist in all facets of the CDD, specifically the HFC. Then we would provide the volunteers shirt and we will look for charitable donations companies to get them shirts that identify them as auxiliary to the staff. We are going to be coming up with a concept to be presented to all our folks
on the Board. If there are no other Supervisor comments, we will move to the next item.

NINTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Sandy: I have nothing unless the Board has any questions for me. Mr. Mecsics: Any questions? Hearing none,

Engineer
Mr. Rayl: I’ve got a few things for the Board today. One, I wanted to let you know, and you may hear more about this in the golf course update from Indigo, but the contractor has been hired to make the repair on Hole number 9. I spoke to him on the way over here, and their expectation is to begin work probably mid-January. They are only working a couple more days this year. So, with the work they already have on the books, we’ll look for them about then. They will coordinate with me, we’ll coordinate with the golf course, and make sure everybody’s up to speed on when they will be here. I think the work start to finish is only supposed to take three days, so it should be a large inconvenience to play. Also, we quote for that inlet top at Pebble Beach, Ashton Boulevard outbound. I wanted to make sure the Board understood that the work that was done at Pebble Beach and Sawgrass was a complete rebuild and a heavy duty top that was done there, that was $4,300. This is the same contractor. This quote is just to repair the damaged portion, it’s not a complete redo of that lid. We got 2 bids, but they were again the low bidder and their quote was $2,000. I just wanted to make sure everybody understood it wasn’t going to be a complete heavy duty re-o, it was just going to fix the damage that was done. If that’s how you want them to proceed, we can let them know.
Mr. Mecsics: Is the contractor who did the damage going to fund it? Mr. Rayl: That’s what I was told.
Mr. Burns: We reached out to them initially about the damage and reported it, and I’m waiting for some additional information from Mary but we are in contact with the vendor.
Mr. Rayl: So how do we want to proceed with that? Do we want to authorize the work to get done?
Mr. Mecsics: My concern with that area right now, we still have construction trucks coming in and out. I want to get it fixed and I want to have these guys on the line to fix it and pay for it, but I don’t want to have it and all of a sudden two weeks later, we are right back out there again. That’s my opinion.
Ms. Littlewood: Is the corner too wide for the trucks to get around? Is that why there’s a recurring problem? It has been done before, so is there a problem with the actual corner?

Mr. Rayl: It’s not anything related to the design. When I’m doing a design, I try not to put inlets in the return of the radius because people will short the corner and run over them. It happens not just here, it happens everywhere. I’ve even done it. There’s nothing substandard in the design of it, it’s just the problem when you have inlets in the radius of the turn. It’s a common occurrence.
Mr. Hill: I was there the day the guy ran over the curb and broke the curb and they didn’t swing the truck out far enough. One truck came by swung out quite a ways and he was okay and the next truck came by and did not do the same, and that’s when he did it. So, if they were just nice enough to swing out further it wouldn’t happen.
Mr. Zelazny: Alan, there’s another one of the drains over on Pebble Beach and the outbound road which is cracked. We had elected not to do anything with that for a while. How extensive is the one going into Sawgrass? Do you feel that it needs to be repaired now or can we just clean up the concrete that’s laying around the sidewalk and everything and wait until the last couple of homes are built?
Mr. Rayl: I don’t think there’s a safety issue associated with it right now. I do think it’s at risk for continued damage just as every other one is when there is construction that’s going on. It’s kind of the same as we’ve done with the inbound pavement, we wanted to try to wait as long as possible until heavy duty construction traffic loads were off of it to the greatest degree possible before we spent money on repairs. I don’t think it’s a safety issue, I think if we have a cone or 2 there that the residents don’t object to having be there for a little period of time, it could be something we could afford to wait on. Mr. Mecsics: I know you and I have argued back and forth about safety and esthetics, but what I would like to suggest is that if it’s not critical today, I would ask that it be deferred so that Angie has a chance to investigate and we can get some options. Give her a chance to look at what the other road priorities are. We have a number of them. I know that Duff has spent a number of hours driving around identifying parts of the roads that he thinks that are in need of repair this year. I know you’ve done your report. I would recommend that we just roll it into the report and then allow Angie to have the time to review it and make a recommendation to the Board in January. If it’s not time sensitive
to be done today.

Ms. Littlewood: My concern would be that if we get the vendor or contractors to pay for it, if they agree to pay for it which they should if it’s their responsibility, would there be a timeline on that to get it repaired? Because they are not going to hold on forever with the money.
Mr. Rayl: I would say that would be a time sensitive component of this, they may lose interest in being cooperative if they are being cooperative now.
Mr. Mecsics: Angie you prioritize, we can pull the plug as long as it’s not costing us any money. As soon as that resolves itself, then we can move forward right away, I would think. But otherwise I would put it on the list and have Angie prioritize what she wants to do. Over to you Angie dear.
Mr. Rayl: I will coordinate with you and Mary and see if we have the means to get that paid for by then. Then we can look to move forward on it, if not we’ll add it to the report. In that same vein, we talked about not doing any of the next round of repairs that had been identified in this year. We did have a bid that we used for budgeting purposes. We’d planned on sending those out to get new numbers to be able to start planning for 2021’s repairs. I’ll coordinate with you on that as well. Next, we have some certifications due to SWFWMD that we were not able to do. Some repairs were needed some areas and other areas we just couldn’t really identify what the lakes were doing because of the impounded water levels. Now that water levels have dropped, as low as they’ve been since I’ve started monitoring them, I think we can revisit some of those things and also some of the grading repairs that we looked at. Some of the banks have eroded. Pond 11 is the pond that’s right behind the driving range, and we’ve looked at that about where some of the banks have sluffed off. There wasn’t anything that could be done when the water levels were high, we may see if a contractor can give us a quote to now work in those areas where we couldn’t before. Finally, the extension of utilities to the bathroom building of Hole number 6, I hope to have that plan submitted to the city of Winter Haven next week. We are having a hard time getting information back from TECO, they are just not responding to anything. I think that’s all I have for the Board unless you have questions.

Ms. McKie: It sounds like the damage that was done by the vendor with the truck, we were lucky that we had people who saw it happen. Do we have any cameras, since it sounds like damage like that is done frequently?
Mr. Mecsics: I’m looking into what it would cost to put a camera out here and probably on Sawgrass.
Mr. Zelazny: Just a follow up to Alan’s last issue with the water utilities to the restroom on Hole number 6. I ask that we approach the builder based on Mr. Robertson’s presentations early on during the entire purchase effort. He indicated that the builder was going to extend the easement from Pebble Beach to the golf cart between 5 and 6 and also, insure that we have the water at the restroom. I would ask that we make sure that we get with the builder to find out what his level of commitment is to do that.
Mr. Mecsics: I mentioned that to the builder and that’s another one of the topics I have for him for next week. But whatever agreement or whatever we do with that, it’s going to be in writing. Because I don’t care for just handshakes, it will have to be in writing. Mr. Zelazny: Another question Alan, involved with the survey with the golf course,
when we made the purchase. There’s a new home that’s on Pebble Beach, it’s the 2nd home on the left as you drive towards the cul de sac. The house is literally 2 feet from the sidewalk. So the survey has to be wrong on where we put the sidewalk or the builder has made some kind of error, or there was some kind of an agreement between the builder and the previous leadership that said we were going to accept that. I don’t know that that homeowner will be happy when he sits on his veranda and he’s literally 2 feet from the cart path. Somebody’s wrong, and we just need to figure out what we are going to do to resolve that.
Mr. Mecsics: I’ll take that on again with the Developer.
Mr. Zelazny: As we’ve talked about, no more handshakes. I would like to have something in writing on how we are going to resolve the cart path issue behind the homes on the cul de sac between 5 and 6.
Mr. Hill: I wonder if those homeowners know there’s going to be a cart path between their houses? The question I have is have we made a decision on the charges we are going to have for the repairs to number 9, whether that’s going to be charged to the golf course or to the CDD?

Mr. Mecsics: The responsibility for the cart paths and additional mowing has been transferred to the golf course.
Ms. Littlewood: I need clarification of what I’m supposed to do, and what I’m not supposed to do. So all this you are talking about now is all golf course bridges and nothing to do with me anymore, that’s not part of my group right?
Mr. Mecsics: No, bridges are still within your area. The ones that are associated with the golf course, you would look to Indigo to refund the repairs of those bridges. When we get to the next project on the bridges which is putting the strips down the middle to try and prolong the life of the bridges, that would be your decision on the solution set and how much money it would cost when we do it. Because we would repair all of our bridges, like to one between Hogan and the golf course is not golf course related that is the CDD. You’ll figure out the money and who funds what. You actually oversee all the bridge work in the community.
Mr. Mecsics: Angie any of the discussions here with the Developer stuff that will rest with me. You want have to get involved with that as far as the cart path.

Golf Course Update from Indigo Golf
Golf Course Financial Statements
Mr. Rhodes: Sorry we provided you the financials so late, we try to get it done by the 20th. We thought it was important that you had it for the meeting, so I know they came in late yesterday afternoon and you probably haven’t had a chance to evaluate them, but I’ll go over some quick highlights on them. Overall, November was a very wet month compared to historical figures. We received a lot of rain, almost double what we normally get, including the hurricane. It did impact some of our revenues, but the golf course is being utilized. Rounds are up, 897 for the month. We are still slightly down with the associate rounds and the public guest rounds. Obviously when it’s not prime weather, people don’t pay to play. So we are kind of monitoring that, it’s still a little slower than what we thought last month, we’re still seeing what our projections are coming in as. Total revenues, we missed the revenues by $21,000 last month, and we are $25,000 behind for the year. We’ve been able to make up all those with the cost saving factors. Course revenues, which include green fees, cart fees, pro shop sales, range, and other golf and memberships accounted for $126,000 last month, that was roughly $9,300 below our

budget. We are $8,500 below for this current fiscal year. Our cost of goods is running slightly higher, than what we’ve anticipated. There’s two factors for that, is the first one is we are selling more hard goods, which are clubs, shoes, balls. The profit margin on those items is less than what we would normally sell in shirts and soft goods. So it’s just a merchandizing mix more than anything else. Our cost of beer is run higher than projected. Ron is working with the vendor right now because we are having some draft issues and they were incurring a lot of waste. Labor, direct labor is about $1,800 below what we had budgeted and our complete payroll burden is about $4,400 below. So, same story as last month and it probably won’t change. Our employees just aren’t using our benefit package or they selected cheaper. So, we anticipated that begin all year that we will be able to save some dollars there. Expenses, golf was up by about $1,100. All of that was in golf cart repairs. We spent about $1,850 dollars on golf cart repairs. Major expenses are the batteries are failing, and the carts are being utilized more than they ever have in past. Good news is we have a small fleet. Maintenance expense, we were under for the month, but I will highlight a few line items. We did find a leak, we have filled with Lake Wales a claim so we are hoping to get a credit later this year. We spent another $2,700 more than what we had budgeted green waste, between the storm and us removing trees. So, pretty good month, we missed budget by about $5,500. We are still up, we were positive. So we were $18,000 in the positive for the month, and we are still about budget by $20,000 for the year. I’ll let Ron come in and tell you about what’s going on in the golf course, unless you guys have some financial questions or anything for me.

Presentation by Ron Lavoie
Mr. Lavoie: I want to give you an update on the membership because it’s the single driving engine for the entire golf operations. You might get a kick out of this, but I did the dues as of yesterday compared to prior year. Believe it or not we are a difference of
$135.40. What that based on is all the dues we are taking in for the year, so far, plus 2 months’ worth of associate greens fees. The other difference is we are also down $85,000 in seasonal memberships. From the records that I have there were 18 Canadians last year and there are only 3 this year. So that’s one of the big ones. Another one is a lot of people opted for the 6 month membership instead of the seasonal, and that’s affected  a

few things. We have 60 new members, 215 existing, and 68 people downgraded. Good news is on the associate, 47 people downgraded, but 44 people are new. So, it kind of offsets. When Brian was talking earlier about the green fees being down, one of the big things is when Bob and I sat down and did the budget, we figure you know you have to come up with a guess like you do on budgets, and especially a brand new membership like the associates. We thought how many time are they going to play? Is it once a week, one and a half, two? So we settled on like 1 and 1/2 but right now with all the tracking that I’ve done, it’s really about at about .7. So we are roughly at half. Some of it is caused by weather, it’s not been a very good golfing season. Hopefully, that will uptick and maybe get to 1, 1.2 especially after the first of January. The stats, we have 343 memberships, which is 56 over last year, but that translates into 539 members, husbands and wife’s, and couples, which is 84 more than last year. Our cart rounds are up 100% over last year because everybody is taking their own. We need to do that to stay safe I understand. But I just want everybody else to know, you are going to playing on a bowling alley pretty shortly. I mean come January, when we start growing, you got four carts in every group it’s going to affect it. Brian and I are trying to come up with a couple of plans, we might be doing cart paths on certain holes trying to get them to come back a little bit, especially the real narrow ones just get a reprieve. Other than that course conditions, it’s nice to be a club where people are coming through your door on a constant basis and saying thank you and how great the greens are and how good the condition is out there. Again, I’m going to give hats off to Dave, the same person that’s been here before, but I think with the guidance of Indigo and support from us and being able to spend the money that he needed to spend, he proved that he could do the job and they are in good condition. I try and ride the golf course almost every night. My wife and I are out there, I see everybody else. So far the volunteers are working out pretty well. The reality is, I’m out there, they are out there, most people think there’s a lot of free rounds going on, there just isn’t. Have we caught some, yes. I haven’t run into any major problems out there, but I think the big thing is they know someone is riding around all the time. I just want to mention to also that we have the Pink Ribbon Tournament that coming up on the 12th of January, that’s one of the biggest that we have out here. Any questions or comments?

Mr. Hill: I think it’s Bob’s idea to take the winnings from the ladies league, the men’s league, and the mixer, and require that we spend it in the golf shop. Do you think that’s a reason why there was a 18% increase in what you did this year/last year on the sale you just had?
Mr. Lavoie: I’m sure that it definitely helps. Inventory in a pro shop versus inventory in food and beverage, you are buying inventory weekly in food and beverage and you are getting rid of every week, but in the pro-shop we need to move product. We have a couple of people asking why we can’t spend the money upstairs, that’s the main reason. We are not worried about inventory upstairs, downstairs we’ve got to turn that inventory over. I try and tell this to people when they come in, Indigo manages the golf course for the CDD, you are paying yourselves. That’s the good thing, and we are trying to run it the most efficient and effective way that we possibly can. Even though the sales or down upstairs, obviously they are down in food and beverage everywhere. I mean you know there’s not a lot you can do to enhance that. Even when we do Trivia, it’s down 50% from the prior year. Vickie knows everybody and she can tell you who isn’t coming every night, the people she hasn’t seen. So we are just going to have to ride that one out for the year and hopefully the vaccine works and everybody gets back to normal.
Mr. Hill: The other question I have is about the tee box there on number 12, for all the pampas grass is, it used to be about once a year they would go in a clear all the weeds and stuff out of that and make it look nice. It was overgrown pretty badly and I think it would increase the appearance of the golf course if there’s was enough labor to allow someone to go in there with a heavy duty wacker and get that think cleaned up a little bit. It would improve the appearance on number 12 tee box.
Ms. Littlewood: Another question, is the any Developer still giving free memberships when people buy a house?
Mr. Zelazny: That was part of the agreement that we got $230,000 in the settlement for the golf course that for the new houses that remain they would get one free golf course. Yes ma’am.
Mr. Mecsics: Angie what has changed, is that on the resale side they don’t get free golf anymore. So if you are on the East or in the West and you are buying a resale, you don’t get free golf. The new homes get 1 year from the closing.

Mr. Littlewood: I didn’t know that. Anyway, but my question is these new members that have all come, how many of them are free and how many are paying?
Mr. Lavoie: I’m sorry, the new houses you are saying how many of them are paying for golf?
Ms. Littlewood: You’ve got 16 new members, have they come from new homes that the builder is providing them with the free year?
Mr. Lavoie: No, the free members are not included in any of those numbers. That’s totally separate. I just checked about 30 minutes ago. There are 15 pending real estate sales going on right now and I’m hoping that 20% number sticks in and there’s another 3 to 5 members. I’m always looking at those numbers for the pending. Thank you.
Mr. Mecsics: Angie we have always kept free membership separate from paying members, and I think when we did the analysis a couple of months ago we were about, just at 49-50% that get free membership renew the next year. I can’t remember what the number was we talked about a couple of weeks ago of how many in the next couple of months their year is going to lapse. So we are anticipating 50% of those people that are dropping off to join and then pay.
Mr. Lavoie: Just one more stats so you will know, between now and the end of April last year, we took in $47,000. More likely that was a lot of house sales that were coming to an end.

District Manager’s Report
Ms. Burns: I have an answer for you already on the information you requested regarding the amounts currently billed through today for the Vernick issue. The breakdown of the fees have been emailed to all five of you so you have them already. The amount per District paid on this issue to date is $12,032.59. The breakdown of the fees for which portion were Alan’s and Jan’s and Sarah’s have already been emailed to you, so you can see that already.
Mr. Mecsics: Thank you Jillian.

Lake Ashton II Community Director
Ms. Mecsics: Mary is home taking care of Roger who got a knee replacement, but she’s working and I think she’s on Zoom. She had given a Community Director’s Report, and I would like everyone to take a look at that. Since she’s not here to answer the questions, if you have any specific questions please feel free to give her a call.
Ms. Littlewood: I have a question that really is for the Board. Mary’s asking for a new computer at $1,300, because hers keeps going on and off. Did the Board not authorize $500 for Mary to have a laptop a few months ago that she could use at home?
Mr. Mecsics: That’s correct. We purchased a new laptop, the one she’s talking about is the main one that she uses here. It’s not dead yet, but she wanted to give everybody a heads up that it’s not looking good.
Ms. Littlewood: Well, my question is she had a laptop, why can she not use a laptop at work and at home?
Ms. Burns: You should just be able to get a monitor and a USB and the actual computer so you can just see on the big screen rather than buying a whole new computer, That’s how I use mine at work, I basically just plug it in and it projects on the monitor. You don’t need two separate computers, everything is on the one you just connect to a monitor and it all sinks up.
Ms. Littlewood: If she wants a keyboard, you can have a wireless keyboard. I just when we put an assessment on residents’ I just don’t see how you can authorize $1,300 for a computer, when we’ve already just dumped $500 for a laptop.
Mr. Mecsics: We’ll go back and take a look at it.

NINTH ORDER OF BUSINESS	Financial Report
Approval of Check Run Summary
Ms. Burns: The check run summary is included in your package. This is October 12th through November 12th. The total amount is $62,304.72. I’ll be glad to answer any questions anybody might have on any of the invoices, otherwise we just need a motion to approve.

On MOTION by Mr. Hill, seconded by Ms. Littlewood, with all in favor the Check Run Summary for October 12th through November 12th for $62,304.72, was approved.

Combined Balance Sheet
Ms. Burns: The financial statement is in your package are through November 30, 2020. Through the end of November we received $298,810 from the tax bill. So it’s going to be starting to get some funds in at the end of November. We’ve gotten a significant amount more than that in the 2 to 3 weeks of this month as well. We’ve got our general fund replenished for the rest of the fiscal year. Those funds are continuing to come in as we go throughout the year. I’ll be happy to answer any questions that anybody might have on the financials, but there is no action necessary.
Ms. Littlewood: I’ve got a question. What’s computer time?
Ms. Burns: Just so you know, if you have questions on any of the line items the budget has a breakdown of every single line item. The computer time is actually the accounting software.
Mr. Zelazny: I would just like to highlight that the expenses associated with Yellowstone that are $6,000 over what is budgeted for October/November has been addressed and resolved. One of the invoices should have gone to the golf course for mulching, one $5,000 bill for mulching was erroneously billed to us, it should have been included in the annual contract. Then when you see addendum 6 today that we discussed in the past, that reduced our annual bill by about $14,000 so that would be adjusted then taking about $1,200 off of each of October and November’s bills. So, that has been corrected, or at least addressed and will be corrected going forward.

TENTH ORDER OF BUSINESS	Public Comments
Mr. Mecsics: Public comments, I think you have one that is in person and one that has called in.
Ms. Burns: We can start with the one that’s in person. Sandy, I can’t make out the last name.

Resident (1415 Colonial Court): I have to say it’s been an interesting meeting today. Mine might seem like small potatoes compared to what you guys have been going over, but I have created a promotion for our water aerobics class at 4:00 on Tuesdays and Thursdays. It’s been very well received and all I’m asking is a way to get it on the community calendar.
Mr. Mecsics: We will put it on the community calendar for you. That’s an easy one. Resident (1415 Colonial Court): Okay, thank you.
Mr. Mecsics: You should check with Crystal and make sure you get on the electronic board out front.
Resident (Iris Realmuto, Lot 1031): Thank you both Bob and Jim for volunteering to do hours on Sunday so the pools can be open. My question is if you can clarify, are guests allowed? Because the way all of the media has come out, it says guest are only allowed Monday to Friday 3:00 p.m. to 5:00 p.m.
Mr. Mecsics: We will allow the guest for that time, yes. Sunday hours will be longer than the Saturday hours, so yes from 3:00 p.m. to 5:00 p.m. guests can come on Sunday. Saturday it will remain the same.
Mr. Zelazny: Do you have a copy of the community blast that went out on hours? I think it would behoove us to read it into the record so that everyone who follows the minutes can pick it up. It was a good question about the one on additional hours, because between the holidays and especially when the hours are where guest can be allowed into the HFC.
Mr. Mecsics: I don’t have the blast for that, for the hours of the HFC, but I’ll read this. Starting December 14th through January 4th we will be restricting use of the Health and Fitness Center and pool to out-of-town visitors to the hours of 3:00 p.m. to 5:00 p.m. on Mondays and Fridays.
Ms. Littlewood: Sunday coming up just reminded me that the fans have to be kept on because of the moisture. I had a couple of friends that come to the aerobics class and they said that they can’t hear because of the fans. I think I heard Sandy yesterday, asking about the microphone or the sound system put into the internet system. Is that something that can be done so that could come through the speakers? That would really help the aerobics class.

Mr. Mecsics: We will take a look at that.
Ms. Burns: I want to make sure we get the people on the Zoom line as well, So, anybody or any public comments from anybody on zoom. If you are using zoom’s phone feature you can find that by hitting *9 and that will raise the hand. I’m going to read the last comment that was sent through Angie but was requested to be read today. It is from Dr. Allen Gasler and Susan Gasler, and I will go ahead and read it now.
Resident (Dr. Allen Gasler and Susan Gasler): I’m emailing you regarding two somewhat chronic conditions in regards to common area property and architectural review. I will include photos again of the condition of the pond side common area adjacent to our lot. This area has been problematic since we moved in in December 2017. I was given the flip flop response when you presented it to CDD II, that is was issue with the Developer and conversely that it was an issue with CDD II from the Developer. As you will no doubt see in the photos, the common area adjacent to our lot was never properly graded nor was it seeded or sodded. As a result muddy trenches have formed and deepened each time the mowers from CDD II go over this area. I presented this both a safety issue for the operator of the mower, he tilts terribly when going over these trenches and I fear he may fall off or be injured, or the mower may topple. The safety of those enjoying the common area, it’s extremely dangerous to us walk on and is unstable. It’s also very unsightly, I’m sure to our neighbors on the other side of the pond. No UK pun intended. The property is sandy, full of weeds, fire ants and mud. We’ve tried several times to fill the area with left over sod that we have rescued from nearby dumpsters (such a waste). Upon a recent insurance survey we were advised that if this erosion continues and may eventually undermine our lot and home. We face southwest get full force storms here. It would have initially taken a bob cat shovel full of dirt again, that is hauled away by the dump trucks load by the Developer to fill the area. Now I’m afraid this situation is much worse and will require more dirt than that and will require grading and sodding as we’ve done on the pond front at 1515 Revere Court by the Developer upon competition of our home. A picture says a thousand words, I’m sure this will be obvious to all. A trench issue along our expensive water front property needs to be addressed sooner rather than later. This has been bounced around for 24 months. Thank you for your consideration in these matters. The photos were sent to the Board yesterday when it was received.

Mr. Zelazny: I received the email, I appreciate that. I went out and looked at it on two occasions since the email has arrived. I was the individual who met with them 2 years ago when they first moved in. We did some work out there, but we identified what we thought was the potential problem, which could be from the irrigation system on her yard. The run off is limited to one little area in the middle of her yard. It really doesn’t affect her property line, whatsoever. The trench that she’s talking about, the erosion area has sunk a couple of inches maybe 6 inches deep. It is covered with sod. In my opinion it’s not a safety risk because people don’t play on the bank. The picture that she shows where there is the mud, we only grow grass to the highwater line. We don’t plant grass down the low water line so that if you look at the pictures, there’s this same three feet of grey dirt, which is where the water has receded in the last two months. We can get some soil from the builder and fill it in and level it again. We will attempt to do that within the next couple of weeks but that area is turf grass. We don’t plant grass there, we don’t cultivate grass there, we don’t sprinkle the grass there, we don’t water the grass there. It grows naturally. All the other areas, I think there’s been one house where we had thrown some starter seed. If we have some we can certainly do that, but that’s an area that naturally populates itself with grass seed. Some other comments I just can’t take seriously, I take it seriously that she’s a resident and she’d like to have her area behind her house pristine. We’ll go ahead and get fill soil and we’ll go ahead a level it again. The bank is all basically the very same all the way around except for she has a runoff problem right in front of her house.
Ms. Littlewood: You know I spoke to her on that, I ask her to send me the email because things get lost in translation, so I wanted everything. The safety issue isn’t for her or the residents. The safety issue she feels is for the mowers because of the trench, particularly since it’s been so wet. It’s very uneven for the mowers in there, and I know the mowers are kind of flat but at the same they’ve still got that motion, so that’s the safety issue that she was concerned about. The other thing is that the erosion. As she said, the insurance company have said if it continues, then it could you know be detrimental to that property.
Mr. Zelazny: I’d be willing to after if you want to go out and walk it and I can show you where we were in the past.

Mr. Mecsics: Alright everyone. I think we have come to the end of the public comments. The holidays are upon us, Christmas is near, I’m not going to talk about a fat goose or anything like that, but on behalf of the Board we’d like to wish everyone Merry Christmas and Happy Hannukah and a very prosperous and healthy New Year.

ELEVENTH ORDER OF BUSINESS	Adjournment
There not being any further business to discuss,

On MOTION by Ms. Littlewood, seconded by Mr. Zelazny, with all in favor, the meeting was adjourned.

Secretary / Assistant Secretary	Chairman / Vice Chairman

SECTION V

SECTION 1

AGREEMENT BETWEEN THE LAKE ASHTON II COMMUNITY DEVELOPMENT DISTRICT AND YELLOWSTONE LANDSCAPE – SOUTHEAST, LLC
d/b/a YELLOWSTONE LANDSCAPE FOR THE PROVISION OF LANDSCAPE AND IRRIGATION MAINTENANCE SERVICES

THIS AGREEMENT (“Agreement”) is made and entered into as of this ____ day of
________________, 2021 (“Effective Date”), by and between:

Lake Ashton II Community Development District, a local unit of special- purpose government established pursuant to Chapter 190, Florida Statutes, being situated in Polk County, Florida, and having offices at 219 E. Livingston Street, Orlando, Florida 32801 (“District” or “Owner”); and

Yellowstone Landscape-Southeast, LLC, d/b/a Yellowstone Landscape, a Florida Limited Liability Company, whose address is 3235 North State Street, Bunnell, Florida 32110 (the “Contractor,” and collectively with the District, the “Parties”).

RECITALS

WHEREAS, the District was established for the purpose of planning, financing, constructing, operating and/or maintaining certain infrastructure, including landscaping and irrigation; and

WHEREAS, the District owns, operates and maintains certain ponds, landscaping, and irrigation areas (“Facilities”); and

WHEREAS, the District desires to enter into an agreement with an independent contractor to provide landscape and irrigation maintenance services for the Facilities; and

WHEREAS, Contractor submitted a proposal and represents that it is qualified to provide the landscape and irrigation maintenance services in Exhibit A, attached hereto and incorporated by reference herein (“Services”); and

WHEREAS, District and Contractor previously entered into certain contract(s) for landscape and irrigation maintenance services, as amended (all other prior agreements between the Parties, as may have been amended referred to herein as “Prior Agreements”), and hereby desires to terminate all Prior Agreements and replace with this Agreements; and

WHEREAS, the District and the Contractor warrant and agree that they have all right, power and authority to enter into and be bound by this Agreement.

NOW, THEREFORE, in consideration of the recitals, agreements, and mutual covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the Parties, the Parties agree as follows:

Section 1. INCORPORATION OF RECITALS. The recitals stated above are true and correct and are incorporated by reference as a material part of this Agreement.

Section 2.	DESCRIPTION OF WORK AND SERVICES.

The District desires that the Contractor provide professional landscape and irrigation maintenance services within presently accepted standards. Upon all Parties signing this Agreement, the Contractor shall provide the District with the Services.

While providing the Services, Contractor shall assign such staff as may be required, and such staff shall be responsible for coordinating, expediting, and controlling all aspects to assure completion of the Services.

The Contractor shall provide the Services. Contractor shall solely be responsible for the means, manner and methods by which its duties, obligations and responsibilities are met to the satisfaction of the District.

This Agreement grants to Contractor the right to enter the lands that are subject to this Agreement, for those purposes described in this Agreement, and Contractor hereby agrees to comply with all applicable laws, rules, and regulations.

Section 3.	SCOPE	OF	LANDSCAPE	AND	IRRIGATION	MAINTENANCE
SERVICES. The Contractor shall provide the Services for the areas identified in the Landscape Maintenance Area Map (“Maintenance Area Map”), attached hereto as Exhibit B. The duties, obligations, and responsibilities of Contractor are to provide the material, tools, skill and labor necessary for the Services.

Section 4.    MANNER OF CONTRACTOR'S PERFORMANCE. The Contractor agrees, as an independent contractor, to undertake work and/or perform such services as specified in this Agreement or any addendum executed by the Parties or in any authorized written work order by the District issued in connection with this Agreement and accepted by the Contractor. All work shall be performed in a neat and professional manner reasonably acceptable to the District and shall be in accordance with industry standards. The performance of the Services by the Contractor under this Agreement and related to this Agreement shall conform to any written instructions issued by the District.

In the event that time is lost due to heavy rains (“Rain Days”), the Contractor agrees to reschedule its employees and divide their time accordingly to complete all scheduled services during the same week as any Rain Days. The Contractor shall provide services on Saturdays if needed to make up Rain Days with prior notification to, and approval by, the District Representatives (defined below).

Should any work and/or services be required which are not specified in this Agreement or any addenda, but which are nevertheless necessary for the proper provision of services to the District, such work or services shall be fully performed by the Contractor as if described and delineated in this Agreement.

The Contractor agrees that the District shall not be liable for the payment of any work or services not included in Section 3 unless the District, through an authorized representative of the District, authorizes the Contractor, in writing, to perform such work.

The District shall designate in writing a person to act as the District’s representative with respect to the services to be performed under this Agreement. The District’s representative shall have complete authority to transmit instructions, receive information, interpret and define the District’s policies and decisions with respect to materials, equipment, elements, and systems pertinent to the Contractor’s services.

The District hereby designates the District Manager to act as its representative.

Upon request by the District Manager, the Contractor agrees to meet with the District’s representative to walk the property to discuss conditions, schedules, and items of concern regarding this Agreement.

Contractor shall use due care to protect the property of the District, its residents, and landowners from damage. Contractor agrees to repair any damage resulting from Contractor’s activities and work within twenty-four (24) hours.

Section 5.  COMPENSATION;  TERM;  TERMINATION  OF  PRIOR  AGREEMENTS.

As compensation for the Services described in this Agreement, the District agrees to pay the Contractor One Hundred Sixty-Eight Thousand Six Hundred Ten Dollars ($168,610.00) annually, or Fourteen Thousand Fifty Dollars and Eighty-Three Cents ($14,050.83) per month. The term of this Agreement shall be from January 1, 2021, through December 31, 2022, unless terminated earlier by either party in accordance with the provisions of this Agreement.

If the District should desire additional work or services, or to add additional areas to be maintained, the Contractor agrees to negotiate in good faith to undertake such additional work or services. Upon successful negotiations, the Parties shall agree in writing to an, addendum, change order, or work authorization to this Agreement. The Contractor shall be compensation for such agreed additional work or services based upon a payment amount acceptable to the Parties and agreed to in writing.

The District may require, as a condition precedent to making any payment to the Contractor that all subcontractors, materialmen, suppliers or laborers be paid and require evidence, in the form of Lien Releases or partial Waivers of Lien, to be submitted to the District by those subcontractors, material men, suppliers or laborers, and further require that the Contractor provide an Affidavit relating to the payment of said indebtedness. Further, the District shall have the right to require, as a condition precedent to making any payment, evidence from the Contractor, in a form satisfactory to the District, that any indebtedness of the Contractor, as to services to the District, has been paid and that the Contractor has met all of the obligations with regard to the withholding and payment of taxes, Social Security payments, Workmen’s Compensation, Unemployment Compensation contributions, and similar payroll deductions from wages of employees.

The Contractor shall maintain records conforming to usual accounting practices. As soon as may be practicable at the beginning of each month, the Contractor shall invoice the District for all services performed in the prior month and any other sums due to the Contractor. The District shall pay the invoice amount within thirty (30) days after the invoice date. The Contractor may cease performing services under this Agreement if any payment due hereunder is not paid within thirty (30) days of the invoice date. Each monthly invoice will include such supporting information as the District may reasonably require the Contractor to provide.

The Parties hereby agree that all Prior Agreements between the Parties are hereby terminated and replaced in full by this Agreement.

Section 6.	INSURANCE.

The Contractor shall maintain throughout the term of this Agreement the following insurance:
Workers’ Compensation Insurance in accordance with the laws of the State of Florida.

Commercial General Liability Insurance covering the Contractor’s legal liability for bodily injuries, with the limits of not less than $1,000,000 combined single limit bodily injury and property damage liability, and covering at least the following hazards:

Independent Contractors Coverage for bodily injury and property damage in connection with any subcontractors’ operation.

Employer’s Liability Coverage with limits of at least $1,000,000 (one million dollars) per accident or disease.

Automobile Liability Insurance for bodily injuries in limits of not less than
$1,000,000 combined single limit bodily injury for property damage, providing coverage for any accident arising out of or resulting from the operation, maintenance, or use by the Contractor of any owned, non-owned, or hired automobiles, trailers, or other equipment required to be licensed.

The District, its staff, supervisors and consultants shall be named as additional insureds. The Contractor shall furnish the District with the Certificate of Insurance evidencing compliance with this requirement. No certificate shall be acceptable to the District unless it provides that any change or termination within the policy periods of the insurance coverage, as certified, shall not be effective within thirty (30) days of prior written notice to the District. Insurance coverage shall be from a reputable insurance carrier, licensed to conduct business in the State of Florida (“State”), and such carrier shall have a Best’s Insurance Reports rating of A-VII.

If the Contractor fails to have secured and maintained the required insurance, the District has the right but not the obligation to secure such required insurance in which event the Contractor shall pay the cost for that required insurance to the District and shall furnish, upon demand, all information that may be required in connection with the District’s obtaining the required insurance. If Contractor

fails to pay such cost to the District, the District may deduct such amount from any payment due the Contractor.

Section 7.	INDEMNIFICATION.

Contractor agrees to defend, indemnify, and hold harmless the District and its officers, agents, employees, successors, assigns, members, affiliates, or representatives from any and all liability, claims, actions, suits, liens, demands, costs, interest, expenses, damages, penalties, fines, judgments against the District, or loss or damage, whether monetary or otherwise, arising out of, wholly or in part by, or in connection with the Services to be performed by Contractor, its subcontractors, its employees and agents in connection with this Agreement, including litigation, mediation, arbitration, appellate, or settlement proceedings with respect thereto. Additionally, nothing in this Agreement requires Contractor to indemnify the District for the District’s percentage of fault if the District is adjudged to be more than 50% at fault for any claims against the District and Contractor as jointly liable parties; however, Contractor shall indemnify the District for any and all percentage of fault attributable to Contractor for claims against the District, regardless whether the District is adjudged to be more or less than 50% at fault. Contractor further agrees that nothing herein shall constitute or be construed as a waiver of the District's limitations on liability contained in section 768.28, Florida Statutes, or other statute.

Obligations under this section shall include the payment of all settlements, judgments, damages, liquidated damages, penalties, forfeitures, back pay awards, court costs, arbitration and/or mediation costs, litigation expenses, attorneys’ fees, paralegal fees (incurred in court, out of court, on appeal, or in bankruptcy proceedings), any interest, expenses, damages, penalties, fines, or judgments against the District, all as actually incurred.

Section 8. LIMITATIONS ON GOVERNMENTAL LIABILITY. Nothing in this Agreement shall be deemed as a waiver of the District’s sovereign immunity or the District’s limits of liability as set forth in Section 768.28, Florida Statutes, or other statute, and nothing in this Agreement shall inure to the benefit of any third party for the purpose of allowing any claim which would otherwise be barred under such limitations of liability or by operation of law.

Section 9.	COMPLIANCE	WITH	GOVERNMENTAL	REGULATION.	The
Contractor shall keep, observe, and perform all requirements of applicable local, State and Federal laws, rules, regulations, ordinances, permits, licenses, or other requirements or approvals. Further, the Contractor shall notify the District in writing within five (5) days of the receipt of any notice, order, required to comply notice, or a report of a violation or an alleged violation, made by any local, State, or Federal governmental body or agency or subdivision thereof with respect to the services being rendered under this Agreement or any act or omission of the Contractor or any of its agents, servants, employees, or material men, or appliances, or any other requirements applicable to provision of services. Additionally, the Contractor shall promptly comply with any requirement of such governmental entity after receipt of any such notice, order, request to comply notice, or report of a violation or an alleged violation.

Section 10.	DEFAULT	AND	PROTECTION	AGAINST	THIRD	PARTY
INTERFERENCE. A default by either Party under this Agreement shall entitle the other to all remedies

available at law or in equity for breach of this Agreement, which may include, but not be limited to, the right of damages, injunctive relief, and/or specific performance. The District shall be solely responsible for enforcing its rights under this Agreement against any interfering third party. Nothing contained in this Agreement shall limit or impair the District’s right to protect its rights from interference by a third party to this Agreement.

Section 11.	CUSTOM AND USAGE. It is hereby agreed, any law, custom, or usage to the contrary notwithstanding, that the District shall have the right at all times to enforce the conditions and agreements contained in this Agreement in strict accordance with the terms of this Agreement, notwithstanding any conduct or custom on the part of the District in refraining from so doing; and further, that the failure of the District at any time or times to strictly enforce its rights under this Agreement shall not be construed as having created a custom in any way or manner contrary to the specific conditions and agreements of this Agreement, or as having in any way modified or waived the same.

Section 12.	SUCCESSORS. This Agreement shall inure to the benefit of and be binding upon the heirs, executors, administrators, successors, and assigns of the Parties to this Agreement, except as expressly limited in this Agreement.

Section 13. TERMINATION. The District agrees that the Contractor may terminate this Agreement with cause by providing thirty (30) days’ written notice of termination to the District stating a failure of the District to perform according to the terms of this Agreement; provided, however, that the District shall be provided a reasonable opportunity to cure any failure under this Agreement. The Contractor agrees that the District may terminate this Agreement immediately with cause by providing written notice of termination to the Contractor. The District shall provide thirty (30) days’ written notice of termination without cause. Upon any termination of this Agreement, the Contractor shall be entitled to payment for all work and/or services rendered up until the effective termination of this Agreement, subject to whatever claims or off-sets the District may have against the Contractor.

Section 14. PERMITS AND LICENSES. All permits and licenses required by any governmental agency directly for the District shall be obtained and paid for by the District. All other permits or licenses necessary for the Contractor to perform under this Agreement shall be obtained and paid for by the Contractor.

Section 15. ASSIGNMENT. Neither the District nor the Contractor may assign this Agreement without the prior written approval of the other. Any purported assignment of this Agreement without such prior written approval is void.

Section 16. INDEPENDENT CONTRACTOR STATUS. In all matters relating to this Agreement, the Contractor shall be acting as an independent Contractor. Neither the Contractor nor employees of the Contractor, if there are any, are employees of the District under the meaning or application of any Federal or State Unemployment or Insurance Laws or Old Age Laws or otherwise. The Contractor agrees to assume all liabilities or obligations imposed by any one or more of such laws with respect to employees of the Contractor, if there are any, in the performance of this Agreement. The Contractor shall not have any authority to assume or create any obligation, express or implied, on behalf of the District and the Contractor shall have no authority to represent the District as an agent, employee, or in any other capacity, unless otherwise set forth in this Agreement.

Section 17. HEADINGS FOR CONVENIENCE ONLY. The descriptive headings in this Agreement are for convenience only and shall neither control nor affect the meaning or construction of any of the provisions of this Agreement.

Section 18. AGREEMENT. This instrument, together with Exhibits which are hereby incorporated herein, shall constitute the final and complete expression of this Agreement between the District and Contractor relating to the subject matter of this Agreement. As of the Effective Date, all prior agreements between the Parties shall terminate. In the event of any conflict between this instrument and Exhibit A, this instrument shall control.

Section 19.  ENFORCEMENT OF AGREEMENT.  In the event that either the District or the Contractor is required to enforce this Agreement by court proceedings or otherwise, then the substantially prevailing party shall be entitled to recover all fees and costs incurred, including reasonable attorneys’ fees, paralegal fees and costs for trial, mediation, or appellate proceedings.

Section 20. AMENDMENTS.  Amendments to and waivers of the provisions contained in  this Agreement may be made only by an instrument in writing which is executed by both the District and the Contractor.

Section 21. AUTHORIZATION. The execution of this Agreement has been duly authorized by the appropriate body or official of the District and the Contractor, both the District and the Contractor have complied with all the requirements of law, and both the District and the Contractor have full power and authority to comply with the terms and provisions of this instrument.

Section 22. NOTICES. All notices, requests, consents and other communications under this Agreement (“Notice” or “Notices”) shall be in writing and shall be hand delivered, mailed by First Class Mail, postage prepaid, or overnight delivery service, to the Parties, as follows:

If to the District:	Lake Ashton II Community Development District
c/o Governmental Management Services
– Central Florida, LLC 219 E. Livingston Street Orlando, Florida 32801 Attn: District Manager

With a copy to:	Hopping Green & Sams, PA
119 South Monroe Street, Suite 300
Tallahassee, FL 32301 Attn: District Counsel

If to Contractor:	Yellowstone Landscape – Southeast, LLC
d/b/a Yellowstone Landscape 3235 North State Street Bunnell, Florida 32110
Attn: Dana Bryant

Except as otherwise provided in this Agreement, any Notice shall be deemed received only upon actual delivery at the address set forth above. Notices delivered after 5:00 p.m. (at the place of delivery) or on a non-business day, shall be deemed received on the next business day. If any time for giving Notice contained in this Agreement would otherwise expire on a non-business day, the Notice period shall be extended to the next succeeding business day. Saturdays, Sundays, and legal holidays recognized by the United States government shall not be regarded as business days. Counsel for the District and counsel for the Contractor may deliver Notice on behalf of the District and the Contractor. Any party or other person to whom Notices are to be sent or copied may notify the other parties and addressees of any change in name or address to which Notices shall be sent by providing the same on five (5) days written notice to the Parties and addressees set forth herein.

Section 23. THIRD PARTY BENEFICIARIES. This Agreement is solely for the benefit of the District and the Contractor and no right or cause of action shall accrue upon or by reason, to or for the benefit of any third party not a formal party to this Agreement. Nothing in this Agreement expressed or implied is intended or shall be construed to confer upon any person or corporation other than the District and the Contractor any right, remedy, or claim under or by reason of this Agreement or any of the provisions or conditions of this Agreement; and all of the provisions, representations, covenants, and conditions contained in this Agreement shall inure to the sole benefit of and shall be binding upon the District and the Contractor and their respective representatives, successors, and assigns.

Section 24. CONTROLLING LAW AND VENUE. THIS AGREEMENT SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF FLORIDA WITHOUT REFERENCE TO THE PRINCIPLES OF CONFLICT OF LAWS. EXCEPT FOR ACTIONS SEEKING INJUNCTIVE RELIEF (WHICH MAY BE BROUGHT IN ANY APPROPRIATE JURISDICTION), SUITS UNDER THIS AGREEMENT SHALL ONLY BE BROUGHT IN A COURT OF COMPETENT JURISDICTION IN THE COUNTY OF POLK, STATE OF FLORIDA. THIS CHOICE OF VENUE IS INTENDED BY THE PARTIES TO BE MANDATORY AND NOT PERMISSIVE IN NATURE, AND TO PRECLUDE THE POSSIBILITY OF LITIGATION BETWEEN THE PARTIES WITH RESPECT TO, OR ARISING OUT OF, THIS AGREEMENT IN ANY JURISDICTION OTHER THAN THAT SPECIFIED IN THIS SECTION. EACH PARTY WAIVES ANY RIGHT IT MAY HAVE TO ASSERT THE DOCTRINE OF FORUM NON CONVENIENS OR SIMILAR DOCTRINE OR TO OBJECT TO VENUE WITH RESPECT TO ANY PROCEEDING BROUGHT IN ACCORDANCE WITH THIS SECTION.

Section 25. COMPLIANCE WITH PUBLIC RECORDS LAWS. Contractor understands and agrees that all documents of any kind provided to the District in connection with this Agreement may be public records, and, accordingly, Contractor agrees to comply with all applicable provisions of Florida law in handling such records, including but not limited to Section 119.0701, Florida Statutes. Contractor acknowledges that the designated public records custodian for the District is Jillian Burns (“Public Records Custodian”). Among other requirements and to the extent applicable by law, the Contractor shall 1) keep and maintain public records required by the District to perform the service; 2) upon request by the Public Records Custodian, provide the District with the requested public records or allow the records to be inspected or copied within a reasonable time period at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes; 3) ensure that public records which are exempt or confidential, and exempt from public records disclosure requirements, are not disclosed except as authorized by law for the duration of the contract term and following the contract term if the Contractor does not transfer the records to the Public Records Custodian of the District; and 4) upon completion of the contract, transfer to the District, at no cost, all public records in Contractor’s possession or,

alternatively, keep, maintain and meet all applicable requirements for retaining public records pursuant to Florida laws. When such public records are transferred by the Contractor, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the District in a format that is compatible with Microsoft Word or Adobe PDF formats.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (407) 841-5524, JBURNS@GMSCFL.COM, 219 E. LIVINGSTON STREET, ORLANDO, FLORIDA 32801.

Section 26. SEVERABILITY. The invalidity or unenforceability of any one or more provisions of this Agreement shall not affect the validity or enforceability of the remaining portions of this Agreement, or any part of this Agreement not held to be invalid or unenforceable.

Section 27.	ARM’S LENGTH TRANSACTION. This Agreement has been negotiated fully between the District and the Contractor as an arm’s length transaction. The District and the Contractor participated fully in the preparation of this Agreement with the assistance of their respective counsel. In the case of a dispute concerning the interpretation of any provision of this Agreement, the Parties are each deemed to have drafted, chosen, and selected the language, and any doubtful language will not be interpreted or construed against any party.

Section 28. COUNTERPARTS. This Agreement may be executed in any number of counterparts, each of which, when executed and delivered, shall be an original, and such counterparts together shall constitute one and the same instrument. Signature and acknowledgment pages, if any, may be detached from the counterparts and attached to a single copy of this document to physically form one document.

Section 29.  SCRUTINIZED COMPANIES STATEMENT.  Contractor certifies that it is not in violation of Section 287.135, Florida Statutes, and is not prohibited from doing business with the District under Florida law, including but not limited to Scrutinized Companies with Activities in the Sudan List or Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. If Contractor is found to have submitted a false statement, has been placed on the Scrutinized Companies with Activities in the Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has been engaged in business operations in Cuba or Syria, or is now or in the future on the Scrutinized Companies that Boycott Israel List, or engaged in a boycott of Israel, the District may immediately terminate this Agreement.

Section 30. E-VERIFY REQUIREMENTS. The Contractor shall comply with and perform all applicable provisions of Section 448.095, Florida Statutes. Accordingly, beginning January 1, 2021, to the extent required by Florida Statute, Contractor shall register with and use the United States Department of Homeland Security’s E-Verify system to verify the work authorization status of all newly hired employees. The District may terminate this Agreement immediately for cause if there is a good faith belief that the Contractor has knowingly violated Section 448.091, Florida Statutes.

If the Contractor anticipates entering into agreements with a subcontractor for the Services, Contractor will not enter into the subcontractor agreement without first receiving an affidavit from the subcontractor regarding compliance with Section 448.095, Florida Statutes, and stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Contractor shall maintain a copy of such affidavit for the duration of the agreement and provide a copy to the District upon request.

In the event that the District has a good faith belief that a subcontractor has knowingly violated Section 448.095, Florida Statutes, but the Contractor has otherwise complied with its obligations hereunder, the District shall promptly notify the Contractor. The Contractor agrees to immediately terminate the agreement with the subcontractor upon notice from the District. Further, absent such notification from the District, the Contractor or any subcontractor who has a good faith belief that a person or entity with which it is contracting has knowingly violated Section 448.09(1), Florida Statutes, shall promptly terminate its agreement with such person or entity.

By entering into this Agreement, the Contractor represents that no public employer has terminated a contract with the Contractor under Section 448.095(2)(c), Florida Statutes, within the year immediately preceding the date of this Agreement.

[THIS SPACE INTENTIONALLY LEFT BLANK]

IN WITNESS WHEREOF, the Parties execute this Agreement as set forth below.

ATTEST:	LAKE ASHTON II COMMUNITY DEVELOPMENT DISTRICT

____________________________	______________________________ Secretary/Assistant Secretary	Chairman, Board of Supervisors

WITNESS:	YELLOWSTONE LANDSCAPE – SOUTHEAST, LLC, dba YELLOWSTONE LANDSCAPE,
a Florida Limited Liability Company

_______________________________	_______________________________
_______________________________	Its: ____________________________
(Print Name)

Exhibit A:	Scope of Services Exhibit B:	Maintenance Area Map

EXHIBIT A: SCOPE OF SERVICES

EXHIBIT B:
LANDSCAPE MAINTENANCE AREA MAP

SECTION VI

SECTION B

I am wondering if there is a plan for clearing the lake edges/"buffer zone" in LA West. Bob Zelazny stated in the past that he would try to get money into the budget for removal of the overgrowth along Rattlesnake Lake and the LA side of Hart
Lake. He also provided a 'fact sheet' after a visit with SWFMD, indicating that primrose willow and cogan grass can be cut to the ground. That has not happened along the north shore of Rattlesnake Lake.

On a recent cart ride along the East golf course, I noticed that the East has been maintaining the view of its residents who overlook the water - grasses and taller brush are kept cut back. We chose our lot specifically for the close view of Rattlesnake Lake as it was in late 2012; at that time, we could see the water's edge. Since then, there has been no effort to keep vegetation down and it has consequently become ~10 feet tall in places.
Could you please update me on where this issue stands? Thank you. Jean Miller
5437 Hogan

SECTION C

MEMORANDUM

TO:	District Managers

FROM:	Hopping Green & Sams

DATE:	December 2020

RE:	Section 448.095, Florida Statutes / E-Verify Requirements

As you may be aware, the Florida Legislature recently enacted Section 448.095, Florida Statutes, which, generally speaking, requires that all employers verify employment eligibility using the United States Department of Homeland Security’s“E-Verify” system. Specifically, Section 448.095(2)(a) provides:

“Beginning January 1, 2021, every public employer, contractor, and subcontractor shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. A public employer, contractor, or subcontractor may not enter into a contract unless each party to the contract registers with and uses the E-Verify system.”

Section 448.095(1), F.S., defines “publicemployer” to be any “regional, county, local, ormunicipal government . . . that employs persons who perform labor or services for that employer in exchange for salary, wages, or other remuneration or that enters or attempts to enter into a contract with a contractor.” Because all CDDs and stewardship districts (together, “Special Districts”) enter into contracts with contractors (and many Special Districts have employees), all Special Districts are subject to the new E-Verify requirements.

As a District Manager, there are two steps that need to be taken:

Enroll your Special Districts on the E-Verify system, at: https://www.e-verify.gov/. An E- Verify enrollment checklist is available at https://www.e-verify.gov/employers/enrolling-in- e-verify/enrollment-checklist. In order to enroll, all Special Districts must enter into a memorandum of understanding (“MOU”) which must be executed by the chairperson of each board. Under the MOU, the responsibilities of the Special Districts include provision of contact information, display of notices to prospective employees, completion of an E-Verify tutorial, familiarization with the E-Verify User Manual, and other obligations. Samples of the MOU and E-Verify User Manual are attached here.

On a going forward basis, include the following contract provision in Special District contracts:

E-VERIFY REQUIREMENTS

The Contractor shall comply with and perform all applicable provisions of Section 448.095, Florida Statutes. Accordingly, beginning January 1, 2021, to the extent required by Florida Statute, Contractor shall register with and use the United States Department of Homeland Security’s E-Verify system to verify the work authorization status of all newly hired employees. The District may terminate this Agreement immediately for cause if there is a good faith belief that the Contractor has knowingly violated Section 448.091, Florida Statutes.

If the Contractor anticipates entering into agreements with a subcontractor for the Work, Contractor will not enter into the subcontractor agreement without first receiving an affidavit from the subcontractor regarding compliance with Section 448.095, Florida Statutes, and stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Contractor shall maintain a copy of such affidavit for the duration of the agreement and provide a copy to the District upon request.

In the event that the District has a good faith belief that a subcontractor has knowingly violated Section 448.095, Florida Statutes, but the Contractor has otherwise complied with its obligations hereunder, the District shall promptly notify the Contractor. The Contractor agrees to immediately terminate the agreement with the subcontractor upon notice from the District. Further, absent such notification from the District, the Contractor or any subcontractor who has a good faith belief that a person or entity with which it is contracting has knowingly violated s. 448.09(1), Florida Statutes, shall promptly terminate its agreement with such person or entity.

By entering into this Agreement, the Contractor represents that no public employer has terminated a contract with the Contractor under Section 448.095(2)(c), Florida Statutes, within the year immediately preceding the date of this Agreement.

Please let us know if you have any questions regarding the new law. We appreciate your attention to this matter, and can be reached at 850-222-7500.

SECTION VIII

SECTION D

LA II COMMUNITY DIRECTOR
REPORT
Meeting date:  January 15, 2021

Mary Bosman
mbosman@lakeashton2cdd.com

Projects/Summaries
The following is a listing of updates around the HFC and projects that are being worked on or have been completed since the last LA II Board of Supervisors’ Meeting, on December 18, 2020 (Not necessarily in order).
Staffing: Louise Crespin has retired, and we are looking to replace her with a temporary (during COVID) hire for the 4 PM – 10 PM shift. The pool attendant position remains open and we have new applications in for that temporary hire now. Interviewing for both positions will occur next week. Thanks to staff and Securitas staff for covering that position.
Our cleaning vendor got a false positive COVID test result, so staff had to step up and do the cleaning until he got the test again and it was negative. Proper protocols for the HFC were followed. Staff got tested as he eats lunch with us. Fortunately, this happened over a weekend, and test results came in before the following Monday.
I attended the meeting with CERT, both BOS Chairmen, and Christine regarding preliminary efforts for the possible Lake Ashton COVID vaccination dates. Our office staff and myself are assisting residents with the online surveys as requested.
Facility/grounds: Holiday lights and decorations have been taken down. The dead Medjool Palm tree at the Hwy. 653 entrance has been removed with no damage to the surrounding area. The pool will be deep cleaned next week as part of an annual maintenance plan. The fans need to be kept on at all times to prevent the fire alarm system from getting corroded per the fire alarm inspectors, so that has been implemented. The dog park fence on Pebble Beach Blvd. has had some repair work done by our Maintenance team and will possibly need further repairs soon.
Respectfully, Mary Bosman

SECTION IX

S ECTION A

LAKE ASHTON II
COMMUNITY DEVELOPMENT DISTRICT

Check Run Summary GF

12/10/20 - 01/07/21

Date	Check Numbers	Amount

12/10/20	3255	$173.38

12/14/20	3256-3264	$19,716.39

12/18/20	3265-3267	$920.00

12/21/20	3268-3278	$1,730,168.48

1/4/21	3279-3291	$184,889.98

1/7/21	3292-3300	$10,427.94

Total	 	$1,946,296.17 

Check Run Summary CR

Date	Check Numbers	Amount

12/14/20	69	$625.93

12/21/20	70	$535.86

Total	 	$1,161.79 

Lake Ashton II CDD
Special Assessment Receipts
Fiscal Year Ending September 30, 2021

						$1,544,991.24		$399,247.04	$330,000.00	$729,247.04	
	O&M	Debt				.36300.10000		.36300.10000	.36300.10200		
Date	Collection	O&M	Debt Svc	Debt Svc	Discounts/	Discounts/	Commissions	Net Amount		General Fund		05A Debt Svc Fund	06A Debt Svc Fund	Debt Total	
Received	Period	Receipts	Receipts	Interest	Penalties	Penalties	Paid	Received		100.00%		54.748%	45.252%	100%	

11/16/20	
10/01/20-10/31/20	
$	2,285.49	
$	-	
$	-	
$	91.42	
$	-	
$	43.88	
$	2,150.19		
$	2,150.19		
$	-	
$	-	
$	-	
11/19/20	06/01/20-10/15/20	$	15,959.44	$ 6,476.38	$	-	$	837.87	$	340.01	$	425.16	$	20,832.78	$	14,832.74	$	3,284.89	$	2,715.15	$	6,000.04	
11/23/20	11/01/20-11/08/20	$ 153,127.83	$ 59,153.20	$	-	$ 6,125.14	$ 2,366.20	$ 4,075.79	$ 199,713.90	$	144,233.82	$	30,374.15	$	25,105.93	$ 55,480.07	
12/1/20	11/09/20-11/15/20	$ 146,271.36	$ 70,510.72	$	-	$ 5,850.88	$ 2,820.52	$ 4,162.21	$ 203,948.47	$	137,592.90	$	36,328.24	$	30,027.32	$ 66,355.56	
12/11/20	11/16/20-11/25/20	$ 638,868.18	$ 304,355.20	$	-	$ 25,524.43	$ 12,157.61	$ 18,110.83	$ 887,430.51	$	601,040.26	$	156,792.49	$	129,597.76	$ 286,390.25	
12/18/20	11/26/20-11/30/20	$ 443,385.06	$ 216,666.56	$	-	$ 17,735.48	$ 8,666.96	$ 12,672.98	$ 620,976.20	$	417,040.26	$	111,650.53	$	92,285.41	$ 203,935.94	
$ 1,399,897.36	$ 657,162.06	$	-	$ 56,165.22	$ 26,351.30	$ 39,490.86	$ 1,935,052.04	$	1,316,890.17	$	338,430.30	$	279,731.57	$ 618,161.87	
BALANCE REMAINING	$145,093.88	$72,084.98									

90.45%
$217,178.86

Gross Percent Collected Balance Due

S ECTION 8

LAKE ASHTON II
COMMUNITY DEVELOPMENT DISTRICT BALANCE SHEET
December 31, 2020

ASSETS:	 	MAJOR FUNDS	
DEBT	CAPITAL
 	GENERAL	 	SERVICE	 	PROJECTS		TOTAL GOVERNMENTAL
 	FUNDS		
CASH	$101,955	---	$19,919	$121,874	
PETTY CASH	$100	---	---	$100	
ACCOUNTS RECEIVABLE	$4,981	---	---	$4,981	
DUE FROM GENERAL FUND	---	---	$75,000	$75,000	
DUE FROM CAPITAL RESERVE	$1,314	---	---	$1,314	
INVESTMENT - STATE BOARD - SURPLUS FUNDS	$1,100,022	---	$256,287	$1,356,309	
SERIES 2005A			
RESERVE A	---	$264,265	---	$264,265	
PREPAYMENT A	---	$1	---	$1	
REVENUE A	---	$338,962	---	$338,962	
DEFERRED COST A/B	---	$33,508	---	$33,508	

SERIES 2006A			
RESERVE A	---	$77,153	---	$77,153	
REVENUE A	---	$279,702	---	$279,702	
PREPAYMENT A	---	$15,456	---	$15,456	
DEFERRED COST A/B	---	$3,446	---	$3,446	
COST OF ISSUANCE	---	---	$29	$29	
DEPOSITS	$24,463	---	---	$24,463	
PREPAID EXPENDITURES	$4,939	---	---	$4,939	
TOTAL ASSETS	 	$1,237,774	$1,012,494	$351,234	$2,601,502

LIABILITIES:		
ACCOUNTS PAYABLE	$39,498	$5,780	---	$45,278	
DUE TO GENERAL FUND	---	---	$1,314	$1,314	
DUE TO DEBT SERVICE - SERIES 2005A	---	---	---	$0	
DUE TO DEBT SERVICE - SERIES 2006	---	---	---	$0	
DUE TO CAPITAL RESERVE FUND	$75,000	---	---	$75,000	

TOTAL LIABILITIES	 	$114,498 	$5,780 	$1,314 	$121,592 

FUND BALANCES:

PREPAID EXPENSES	$4,939	---	---	$4,939	
DEPOSITS - TECO	$24,463	---	---	$24,463	
DS-SERIES 2005A	---	$630,956	---	$630,956	
DS-SERIES 2006A	---	$375,758	---	$375,758	
CAPITAL PROJECTS	---	---	$349,920	$349,920	
ASSIGNED FOR GENERAL FUND	$170,344			$170,344	
UNASSIGNED FOR GENERAL FUND	$923,529	---	---	$923,529	

NONSPENDABLES:

RESTRICTED FOR:

TOTAL FUND BALANCES	 	$1,123,276 	$1,006,714 	$349,920 	$2,479,910 
TOTAL LIABILITIES & FUND BALANCES	 	$1,237,774	$1,012,494	$351,234	$2,601,502

 DESCRIPTION	

REVENUES:	ADOPTED
    BUDGET 		PRORATED BUDGET
     THRU 12/31/20			ACTUAL
 THRU 12/31/20 		  VARIANCE 	
SPECIAL ASSESSMENTS - TAX COLLECTOR	$1,445,344		$1,316,890		$1,316,890		$0	
INTEREST EARNED	$1,500		$375		$22		($353)	
RENTAL FEES	$5,200		$1,300		$0		($1,300)	
MISCELLANEOUS INCOME	$0		$0		$156		$156	
TOTAL REVENUES	  $1,452,044 		 	$1,318,565 		 	$1,317,068 		 	($1,497) 	
EXPENDITURES:								
ADMINISTRATIVE:								
ARBITRAGE	$1,200		$300		$0		$300	
ANNUAL AUDIT	$4,900		$1,225		$0		$1,225	
COMPUTER TIME	$1,000		$250		$250		$0	
DISSEMINATION	$6,500		$1,625		$2,100		($475)	
DUES, LICENSES, SUBSCRIPTIONS	$175		$44		$175		($131)	
INSURANCE	$11,182		$11,182		$12,730		($1,548)	
LEGAL ADVERTISING	$1,500		$375		$140		$235	
MANAGEMENT	$60,000		$15,000		$15,000		$0	
OFFICE SUPPLIES	$250		$63		$41		$21	
OTHER CURRENT CHARGES	$2,700		$675		$691		($16)	
GOLF COURSE STUDY	$0		$0		$0		$0	
POSTAGE	$2,000		$500		$641		($141)	
PRINTING & BINDING	$1,000		$250		$327		($77)	
TELEPHONE	$50		$13		$0		$13	
TRUSTEE FEES	$13,963		$3,491		$0		$3,491	
TOTAL ADMINISTRATIVE	     $106,420 		 	$34,992 		 	$32,095 		 	$2,897 	

 DESCRIPTION	

FIELD:	ADOPTED
    BUDGET 		PRORATED BUDGET
     THRU 12/31/20			ACTUAL
 THRU 12/31/20 		  VARIANCE 	
ATTORNEY	$40,000		$10,000		$15,532		($5,532)	
BUILDING CONTRACT SERVICES	$43,920		$10,980		$7,243		$3,737	
BUILDING GROUNDS MAINTENANCE & SUPPLIES	$40,000		$10,000		$5,662		$4,338	
CONTINGENCY	$0		$0		$502		($502)	
ENGINEERRING	$15,000		$3,750		$15,679		($11,929)	
HFC SPECIAL EVENTS	$5,000		$1,250		$988		$262	
LANDSCAPE CONTRACT SERVICES	$179,604		$44,901		$44,960		($59)	
IRRIGATION MAINTENANCE	$2,000		$500		$0		$500	
LAKE MAINTENANCE	$35,560		$8,890		$6,160		$2,730	
OFFICE SUPPLIES/PRINTING/BINDING	$13,000		$3,250		$2,594		$656	
PERMITS/INSPECTIONS	$1,500		$375		$275		$100	
PERSONNEL EXPENSES	$245,950		$61,488		$66,442		($4,955)	
PROPERTY INSURANCE	$21,854		$21,854		$24,443		($2,589)	
SECURITY CONTRACT SERVICES	$200,170		$50,043		$50,744		($701)	
UTILITIES	$215,000		$53,750		$45,594		$8,156	
TOTAL FIELD	  $1,058,558 		 	$281,030 		 	$286,816 		 	($5,786) 	
TOTAL PROJECT:								
FIRST QUARTER OPERATING RESERVES	$265,271		$66,318		$0		$66,318	
TOTAL PROJECT	 $265,271 		 	$66,318 		 	$0 		     $66,318 	
TOTAL EXPENDITURES	 $1,430,249 		 	$382,339 		 	$318,911 		     $63,428 	
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES	 	$21,795 		
 	$936,226 		
 	$998,157 		
     $61,931 	
OTHER FINANCIANG SOURCES/(USES):								
INTERFUND TRANSFER IN/(OUT)-CAPITAL RESERVE	($192,139)		($48,035)		$0		$48,035	
TOTAL OTHER FINANCING SOURCES/(USES)	   ($192,139) 		 	($48,035) 		 	$0 		     $48,035 	
NET CHANGE IN FUND BALANCE	($170,344)		$888,191		$998,157		$109,966	
FUND BALANCE - Beginning	$170,344				$125,119			
FUND BALANCE - Ending	 	$0 				$1,123,276			

	ADOPTED BUDGET	OCT	NOV	DEC	JAN		FEB		MAR		APR		MAY		JUN		JUL		AUG		SEPT		TOTAL	
REVENUES:																								
SPECIAL ASSESSMENTS	$1,445,344	$0	$161,217	$1,155,673		$0		$0		$0		$0		$0		$0		$0		$0		$0	$1,316,890	
INTEREST EARNED	$1,500	$11	$0	$11		$0		$0		$0		$0		$0		$0		$0		$0		$0	$22	
RENTAL FEES	$5,200	$0	$0	$0		$0		$0		$0		$0		$0		$0		$0		$0		$0	$0	
MISCELLANEOUS INCOME	$0	$7	$149	$0		$0		$0		$0		$0		$0		$0		$0		$0		$0	$156	
CARRY FORWARD SURPLUS	$170,344	$0	$0	$0		$0		$0		$0		$0		$0		$0		$0		$0		$0	$0	
TOTAL REVENUES	$1,622,388	$18	$161,366	$1,155,684		$0		$0		$0		$0		$0		$0		$0		$0		$0	$1,317,068	

EXPENDITURES:																								
ADMINISTRATIVE
ARBITRAGE	

$1,200	
$0	
$0	
$0		
$0		
$0		
$0		
$0		
$0		
$0		
$0		
$0		
$0	
$0	
ANNUAL AUDIT	$4,900	$0	$0	$0		$0		$0		$0		$0		$0		$0		$0		$0		$0	$0	
COMPUTER TIME	$1,000	$83	$83	$83		$0		$0		$0		$0		$0		$0		$0		$0		$0	$250	
DISSEMINATION	$6,500	$500	$600	$1,000		$0		$0		$0		$0		$0		$0		$0		$0		$0	$2,100	
DUES, LICENSES AND SUBSCRIPTIONS	$175	$175	$0	$0		$0		$0		$0		$0		$0		$0		$0		$0		$0	$175	
INSURANCE	$11,182	$12,730	$0	$0		$0		$0		$0		$0		$0		$0		$0		$0		$0	$12,730	
LEGAL ADVERTISING	$1,500	$0	$140	$0		$0		$0		$0		$0		$0		$0		$0		$0		$0	$140	
MANAGEMENT FEES	$60,000	$5,000	$5,000	$5,000		$0		$0		$0		$0		$0		$0		$0		$0		$0	$15,000	
OFFICE SUPPLIES	$250	$0	$21	$20		$0		$0		$0		$0		$0		$0		$0		$0		$0	$41	
OTHER CURRENT CHARGES	$2,700	$233	$211	$247		$0		$0		$0		$0		$0		$0		$0		$0		$0	$691	
POSTAGE	$2,000	$468	$73	$101		$0		$0		$0		$0		$0		$0		$0		$0		$0	$641	
PRINTING AND BINDING	$1,000	$269	$3	$55		$0		$0		$0		$0		$0		$0		$0		$0		$0	$327	
TELEPHONE	$50	$0	$0	$0		$0		$0		$0		$0		$0		$0		$0		$0		$0	$0	
TRUSTEE FEES	$13,963	$0	$0	$0		$0		$0		$0		$0		$0		$0		$0		$0		$0	$0	
TOTAL ADM. EXPENDITURES	$106,420	$19,458	$6,130	$6,506		$0		$0		$0		$0		$0		$0		$0		$0		$0	$32,095	

FIELD:																								

ATTORNEY	310.513.31500	$40,000	$8,881	$6,651	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$15,532	
BUILDING CONTRACT SERVICES	$43,920
SECURITY SERVICES	320.572.34510				$364		$0		$0	$0	$0	$0	$0	$0	$0	$0	$0	$0 CLEANING SERVICES	320.572.46010			$2,360	$2,360		$0	$0	$0	$0	$0	$0	$0	$0	$0	$0 POOL MAINTENANCE	320.572.46400	 				$0	$1,497	$661                              $0                              $0                              $0                              $0                              $0                              $0                              $0                              $0                       $0
TOTAL BUILDING CONTRACT SERVICES	$43,920	$2,724	$3,857	$661	$0	$0	$0	$0	$0	$0	$0	$0	$0	
$364
$4,720
$2,159	
	$7,243	
BUILDING /GROUNDS MAINTENANCE & SUPPLIES
BUILDING MAINTENANCE/SUPPLIES	320.572.46020
GROUNDS MAINTENANCE/SUPPLIES	320.572.46030
PEST CONTROL	320.572.34800
TOTAL BUILDING /GROUNDS MAINTENANCE & SUPPLIES	$40,000
$1,011	$2,578	$168	$0	$0	$0	$0	$0	$0	$0	$0	$0	$3,758
$1,496	$73	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$1,569
$207	$128	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$335	
	$40,000	$2,714	$2,779	$168	$0	$0	$0	$0	$0	$0	$0	$0	$0	$5,662	
CONTINGENCY	320.572.49000	$0	$395	$108	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$502	
ENGINEERING	310.513.31100	$15,000	$9,840	$5,839	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$15,679	
HFC SPECIAL EVENTS	320.572.49400	$5,000	$776	$212	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$988	

ADOPTED BUDGET	OCT	NOV	DEC	JAN		FEB		MAR		APR		MAY		JUN		JUL		AUG		SEPT		TOTAL	
LANDSCAPE CONTRACT SERVICES	320.572.46200	$179,604	$14,968	$21,247	$8,745	$0	$0	$0	$0	$0	$0	$0	$0	$0	$44,960	
IRRIGATION MAINTENANCE	320.572.46210	$2,000	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	
LAKE MAINTENANCE	320.572.46500	$35,560	$2,730	$2,730	$700	$0	$0	$0	$0	$0	$0	$0	$0	$0	$6,160	
OFFICE SUPPLIES/PRINTING/BINDING	320.572.51000	$13,000	$1,375	$593	$625	$0	$0	$0	$0	$0	$0	$0	$0	$0	$2,594	
PERMITS/INSPECTIONS	320.572.49300	$1,500	$0	$275	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$275	
PERSONNEL EXPENSES
EXERCISE INSTRUCTORS FICA EXPENSE
HEALTH INSURANCE SALARIES
PERSONNEL EXPENSES	
320.572.34100
320.572.21000
320.572.23000
320.572.12000	$245,950

$245,950	
$3,948
$1,132
$471
$14,793
$20,343	
$2,992
$1,122
$500
$14,670
$19,284	
$2,010
$1,727
$500
$22,579
$26,815	
$0
$0
$0
$0
$0	
$0
$0
$0
$0
$0	
$0
$0
$0
$0
$0	
$0
$0
$0
$0
$0	
$0
$0
$0
$0
$0	
$0
$0
$0
$0
$0	
$0
$0
$0
$0
$0	
$0
$0
$0
$0
$0	
$0
$0
$0
$0
$0	
$8,949
$3,981
$1,471
$52,041
$66,442	
PROPERTY INSURANCE	320.572.45000	$21,854	$24,443	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$24,443	
SECURITY CONTRACT SERVICES		$200,170														
GATE ATTENDANTS	320.572.34500		$15,106	$19,151	$15,831	$0	$0	$0	$0	$0	$0	$0	$0	$0	$50,088	
OFF DUTY SECURITY-EVENTS	320.572.34501		$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	
VIDEO SECURITY-ADT	320.572.34520		$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	
SECURITY EXTRAS	320.572.34530		$290	$183	$183	$0	$0	$0	$0	$0	$0	$0	$0	$0	$656	
TOTAL SECURITY CONTRACT SERVICES	$200,170	$15,396	$19,334	$16,014	$0	$0	$0	$0	$0	$0	$0	$0	$0	$50,744	
UTILITIES		$215,000														
ELECTRIC	320.572.43000		$10,441	$10,395	$10,417	$0	$0	$0	$0	$0	$0	$0	$0	$0	$31,253.01	
REFUSE	320.572.34900		$0	$195	$195	$0	$0	$0	$0	$0	$0	$0	$0	$0	$390.15	
WATER	320.572.43200		$1,786	$0	$1,600	$0	$0	$0	$0	$0	$0	$0	$0	$0	$3,385.47	
TELEPHONE	320.572.41000		$277	$1,679	$960	$0	$0	$0	$0	$0	$0	$0	$0	$0	$2,916.27	
GAS/PROPANE	320.572.43100		$3,565	$2,135	$1,949	$0	$0	$0	$0	$0	$0	$0	$0	$0	$7,648.75	
MAINTENANCE	320.572.46000		$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0.00	
TOTAL UTILITIES		$215,000	$16,069	$14,404	$15,121	$0	$0	$0	$0	$0	$0	$0	$0	$0	$45,594	

TOTAL FIELD EXPENDITURES	$878,954	$120,654	$97,313	$68,849	$0	$0	$0	$0	$0	$0	$0	$0	$0	$286,816	

FIRST QUARTER OPERATING RESERVES	
$265,271	
$0	
$0	
$0	
$0	
$0	
$0	
$0	
$0	
$0	
$0	
$0	
$0	
$0	
OTHER SOURCES/(USES)

INTERFUND TRANSFER IN/(OUT)	

($192,139)	

$0	

$0	

$0	

$0	

$0	

$0	

$0	

$0	

$0	

$0	

$0	

$0	

$0	
TOTAL OTHER SOURCES/(USES)	($192,139)	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	

TOTAL EXPENDITURES	
$1,442,784	
$140,112	
$103,443	
$75,355	
$0	
$0	
$0	
$0	
$0	
$0	
$0	
$0	
$0	
$318,911	
EXCESS/REVENUES(EXPENDITURES	$179,604	($140,094)	$57,922	$1,080,329	$0	$0	$0	$0	$0	$0	$0	$0	$0	$998,157	

LAKE ASHTON II
COMMUNITY DEVELOPMENT DISTRICT
CAPITAL PROJECTS
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES FOR THE PERIOD ENDED DECEMBER 31, 2020

 DESCRIPTION	

REVENUES:		ADOPTED
 	BUDGET			PRORATED BUDGET
 	THRU 12/31/20			ACTUAL
 	THRU 12/31/20			 	VARIANCE		
CAPITAL RESERVE - TRANSFER IN		$192,139		$48,035		$0		($48,035)	
INTEREST EARNED		$1,000		$250		$167		($83)	
TOTAL REVENUES		 	$193,139 		 	$48,285 		 	$167 		 	($48,118) 	
EXPENDITURES:									
BANK CHARGES	$600	$150	$126	$24	

CAPITAL PROJECTS - FY19
ANNUAL EXPENSES:									
PUBLIC WORKS-BRIDGES/PATHWAYS (ROADWAYS) (1)	$32,000	$8,000	$1,314	$6,686	
EQUIPMENT-ATHLETIC	$18,500	$4,625	$1,968	$2,657	
LANDSCAPE REPLACEMENT	$15,000	$3,750	$0	$3,750	
OTHER CAPITAL PROJECT EXPENSES	$30,000	$7,500	$0	$7,500	
SPECIFIC PROJECTS:					
FITNESS FLOOR	$15,000	$3,750	$0	$3,750	
ICE MACHINE	$10,000	$2,500	$0	$2,500	
POOL/SPA REPAIRS	$5,000	$5,000	$0	$5,000	
RACQUETBALL FLOOR	$14,500	$3,625	$0	$3,625	
SPLIT SYSTEM (AIR HANDLER)	$120,000	$30,000	$0	$30,000	
SPORTS FLOOR	$14,500	$3,625	$0	$3,625	
WATER HEATER	$2,000	$500	$0	$500	
PROMISSORY NOTE PAYMENT	$147,877	$36,969	$0	$36,969	
TOTAL EXPENDITURES	 	$424,977 		 	$109,994 		 	$3,408 		 	$106,587 	
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES	 	($231,838) 		
 	($61,710) 		
 	($3,241) 		
 	$58,469 	
OTHER FINANCIANG SOURCES/(USES):								
INTERGOVERNMENTAL TRANSFER FROM LA1	$115,000		$28,750		$0		$0	
TOTAL OTHER FINANCIANG SOURCES/(USES)	 	$115,000 		 	$28,750 		 	$0 		 	$0 	
NET CHANGE IN FUND BALANCE	($116,838)		($32,960)		($3,241)		$58,469	
FUND BALANCE - Beginning	$350,165				$353,132			
FUND BALANCE - Ending	 	$233,327 				$349,891			

(1) Road repairs not used during the current fiscal year will be set aside in an investment account to use for future road repairs.

Page 6

 DESCRIPTION	

REVENUES:	ADOPTED
   BUDGET 		PRORATED BUDGET
 	THRU 12/31/20			ACTUAL
 THRU 12/31/20 		  VARIANCE 	
SPECIAL ASSESSMENTS - ON ROLL	$394,800		$338,430		$338,430		$0	
INTEREST EARNED	$6,000		$1,500		$12		($1,488)	
TOTAL REVENUES	  $400,800 		 	$339,930 		 	$338,442 		 	($1,488) 	
EXPENDITURES:								
SERIES 2005A:
INTEREST - 11/1	
$109,381		
$109,381		
$109,381		
$0	
INTEREST - 5/1	$109,381		$0		$0		$0	
PRINCIPAL - 5/1	$165,000		$0		$0		$0	
SPECIAL CALL - 11/1	$35,000		$35,000		$155,000		($120,000)	
TOTAL EXPENDITURES	 $418,763 		 	$144,381 		 	$264,381 		  ($120,000) 	
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES	 ($17,963) 		
 	$195,549 		
 	$74,061 		
  ($121,488) 	
NET CHANGE IN FUND BALANCE	($17,963)		$195,549		$74,061		($121,488)	
								
FUND BALANCE - Beginning	$159,026				$556,895			
FUND BALANCE - Ending	  $141,064 				 	$630,956 			

DEBT SERVICE FUND - SERIES 2006A
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES FOR THE PERIOD ENDED DECEMBER 31, 2020

 DESCRIPTION	

REVENUES:		ADOPTED
   BUDGET 		PRORATED BUDGET
 	THRU 12/31/20			ACTUAL
 THRU 12/31/20 		 VARIANCE 	
ASSESSMENTS - ON ROLL		$310,388		$279,732		$279,732		$0	
ASSESSMENTS - PPMTS		$0		$0		$12,900		$12,900	
INTEREST INCOME		$0		$0		$2		$2	
TOTAL REVENUES		  $310,388 		 	$279,732 		 	$292,634 		    $12,902 	
EXPENDITURES:									
SERIES 2006A:
INTEREST - 11/1		
$94,208		
$0		
$94,208		
($94,208)	
INTEREST - 5/1		$94,208		$0		$0		$0	
PRINCIPAL - 5/1		$120,000		$0		$0		$0	
SPECIAL CALL - 11/1		$0		$0		$25,000		($25,000)	
TOTAL EXPENDITURES	 $308,415 		 	$0 		 	$119,208 		 ($119,208) 	
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES	 	$1,973 		
 	$279,732 		
 	$173,426 		
 ($106,305) 	
NET CHANGE IN FUND BALANCE	$1,973		$279,732		$173,426		($106,305)	
								
FUND BALANCE - Beginning	$104,687				$202,331			
FUND BALANCE - Ending	  $106,659 				 	$375,758 			
Maximum Annual Debt Service								

Long Term Debt Report FY 2021

Series 2005A, Capital Improvement Revenue Bonds	
Interest Rate:	5.375%		
Maturity Date:	5/1/36	$4,070,000.00	
Bonds outstanding - 9/30/2020		$4,070,000.00	
	November 1, 2020 (Special Call)	($155,000.00)	
	May 1, 2021 (Mandatory)	$0.00	
Current Bonds Outstanding		$3,915,000.00	

Series 2006A, Capital Improvement Revenue Bonds	

Interest Rate:	
5.300%		
Maturity Date:	5/1/38	$3,555,000.00	
Bonds outstanding - 9/30/2020		$3,555,000.00	
	November 1, 2020 (Special Call)	($25,000.00)	
	May 1, 2021 (Mandatory)	$0.00	
Current Bonds Outstanding		$3,530,000.00	

Total Current Bonds Outstanding	$7,445,000.00	

CAPITAL PROJECTS - SERIES 2006
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES FOR THE PERIOD ENDED DECEMBER 31, 2020

 DESCRIPTION	

REVENUES:

INTEREST EARNED		ADOPTED
  BUDGET 

$0		PRORATED BUDGET
 	THRU 12/31/20	

$0		ACTUAL
 THRU 12/31/20 

$0		 VARIANCE 

$0	
TOTAL REVENUES		 	$0 		 	$0 		 	$0 		 	$0 	
EXPENDITURES:									
CAPITAL OUTLAY		$0		$0		$0		$0	
TOTAL EXPENDITURES	 	$0 		 	$0 		 	$0 		 	$0 	
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES	 	$0 		
 	$0 		
 	$0 		
 	$0 	
NET CHANGE IN FUND BALANCE	$0		$0		$0		$0	
								
FUND BALANCE - Beginning	$0				$29			
FUND BALANCE - Ending	 	$0 				 	$29