MINUTES OF MEETING LAKE ASHTON II
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Lake Ashton II Community Development District was held on Friday, January 15, 2020 at 9:00 a.m. at 6052 Pebble Beach Blvd., Winter Haven, FL.

Present and constituting a quorum were:

James Mecsics BobZelazny Duff Hill Colette McKie
Angie Littlewood Also present were:
Jill Burns
Sarah Sandy via Zoom
Alan Rayl Mary Bosman Brian Rhodes Ron Lavoie

FIRST ORDER OF BUSINESS

Chairman
Vice Chairman Assistant Secretary Assistant Secretary Assistant Secretary

District Manager, GMS District Counsel, HGS District Engineer Community Director Indigo Golf Partners Indigo Golf Partners

Roll Call and Pledge of Allegiance

Ms. Burns called the meeting to order at 9:03 am and five Supervisors were in attendance constituting a quorum. The Board recited the pledge of allegiance.

SECOND ORDER OF BUSINESS	Approval of Meeting Agenda
Mr. Mecsics: Do we have any additions, deletions, modifications of the agenda? If not, I will call for a motion to accept the meeting agenda.

On MOTION by Mr. Mecsics, seconded by Ms. Littlewood, with all in favor the Meeting Agenda was approved.

January 15, 2020	Lake Ashton II COO

THIRD ORDER OF BUSINESS	Public  Comments   on  Specific Items
on the Agenda (the District Manager will read any questions or comments received from members of the public in advance of the meeting; we ask those members of the public wanting to address the Board directly first state his or her name and his or her address. All comments, including those read by the District Manager, will be limited to three (3) minutes)
Mr. Mecsics: At this time we have public comments.
Ms. Burns: I have one comment that was sent in prior to the meeting from Lisa Savala. I do not have an address, but it says "We would like to ask if we can please use the hand weights during fitness classes at the HFC. We currently use the chairs and sanitize them after we use them and we would do the same with the hand weights. We already have these weights in the locked closet. We clean all the trash and put the trays away after all of our classes are done. Please." At this time we will open it up to public com· ments from members of the public who are here in person. Seeing no comments oh the Zoom call or in person, we can move on.

FOURTH ORDER OF BUSINESS	Approval of Minutes of the December
18, 2020 Board of Supervisors Meeting
Mr. Mecsics: We have the approval of the minutes of the December 18, 2020 Board of Supervisors meeting. Are there any changes, deletions, or modifications? If not, I ask for a motion to approve.

On MOTION by Mr. Hill, seconded by Ms. Littlewood, with all in favor, the Minutes of the December 18, 2020 Board of Supervisors Meeting, were approved.

FIFTH ORDER OF BUSINESS	Unfinished Business A.··Consideration of Agreement with Yellowstone Landscape for Landscape and
Irrigation Maintenance Services
Ms. Burns: The agreement that is in your package is a renewal of the existing Yellowstone agreement. This agreement expired back in October, but because we were

January 15, 2020	Lake Ashton II COD

going through and redefining all the areas with the golf course, we wanted to get all that settled. This also includes addendum six that was previously approved by the Board. Now you are just looking at renewal of the existing contract to incorporate all of the addendums.
Mr. Mecsics: Discussion? Do I have a motion to approve?
Mr. Hill: First of all I would like to thank Bob for all the hard work he did. He did a great job negotiating that deal. My only question is did we get competitive bids? If we did I'm not aware of it. Just to keep the residents aware that we are trying to go with the least expensive way. We should always get a competitive bid on any projects we are trying to put together.
Mr. Zelazny: We didn't in this case because we were just modifying an existing contract. When it's up for renewal it will go out for bid like everything else, I would assume.
Mr. Mecsics: Okay, any further discussion?
Ms. Burns: Just to note for the record, any maintenance contracts that are over
$195,000 have to go through a public bid process. This is under that amount, so we don't need to do that here. But that is a threshold to keep in mind when going out to bid. We are not required to go through that process if it is under $195,000.
Ms. Sandy: Jill, this is a Sarah Sandy, just noting for the Board that the Board already previously approved this proposal from Yellowstone. This is just putting it into a form of agreement. I believe we did that at the December or November meeting.
Ms. Littlewood: I just was reading through it, because obviously this is new to me being a new Supervisor here. Do we keep a copy in the HFC somewhere, of the license and their insurance? Do we keep a copy of that?
Ms. Bums: We do at my office.
Mr. Mecsics: Anything else, Angie? Alright, I will call for vote.

On MOTION by Mr. Zelazny, seconded by Mr. Hill, with all in favor, the Agreement with Yellowstone Landscape for Landscape and Irrigation Maintenance, was approved.

January 15, 2020	Lake Ashton II COD

SIXTH ORDER OF BUSINESS	New Business/ Supervisors Requests
Discussion Regarding Memorial Program (requested by Supervisor Mecsics)
Mr. Mecsics: Next we have the discussion regarding the Memorial program. I requested this. Some Boards previously, we set up a memorial program. It was specifically targeted at the golf course, but it was also that if someone wanted to memorialize a loved one that had passed, on some of our furniture or outside and other places we would consider that. I believe there was a monetary donation that went with that. I know we have one that has already been in place in honor of John Holmes that used to be here, out there on the golf course. So, what I'd like to do is formalize this program and then have one of our Supervisors, and I'd like to ask the Vice-Chairman Bob Zelazny to take this and work with legal. Would you like to do that?
Mr. Zelazny: Yes.
Ms. Sandy: Jim, if you don't mind clarifying what's being named in memory of, are we doing something more than the golf course holes now?
Mr. Mecsics: Well, when we first started this we said it could be expanded out from just the golf course. What you've seen in the past in the community, especially out at the old remembrance garden, we actually had people's families names on those chairs. It was talked about then, but we never really formalized that. That's why I would like to have Bob take a look at that and come up with a program that we can review.
Ms. Sandy: We do have a program in place with the golf course holes, so I think that would be easy to expand. We just need to have Board consensus on what items
would be used as memorializing, particularly trees have been talked about, things like that. I think we put an amount on it, so the Board would need to agree on that, and then we can probably easily expand the current documents we have to be used for anything
additional.
Mr. Mecsics: Alright. Any further discussion on that? On the Board's approval and recommendation, Bob that's now your program so you can establish that.

Discussion Regarding the Maintenance of Rattlesnake Lake and Lake Hart
(requested by Supervisor Littlewood)
Mr. Mecsics: Alright, discussion regarding the maintenance Rattlesnake Lake and Lake Hart. This was requested by Supervisor Littlewood.

Ms. Littlewood: I have been contacted by a couple of residents that live on Rattlesnake Lake. This is an email that was received from Jean Miller. She says, "I am wondering if there is a plan for clearing the lake edges/buffer zone in Lake Ashton West. Bob Zelazny stated in the past that he would try to get money in the budget for removal of the overgrowth along Rattlesnake Lake and the Lake Ashton side of Lake Hart. He also provided a fact sheet after a visit with SWFWMD indicating that Primrose Willow and Cogon Grass can be cut to the ground. That has not happened along the Northshore of Rattlesnake Lake. On a recent cart ride on the East golf course, I noticed that the East has been maintaining the view of its residents who overlook the water. Grasses and taller brush are kept cut back. We chose our lot specifically for the close view of Rattlesnake Lake as it was in late 2012 at that time. We could see the water's edge. Since then, there has been no effort to keep vegetation down and it has consequently become 1O feet tall in places. Would you please update me on where this issue stands? Thank you Jean Miller." I've had a couple of residents that have contacted me about this, and I know that Bob's been involved with this in the past year, both with Rattlesnake and Lake Hart. Until COVID hit you were actually working with someone from SWFWMD, right?
Mr. Zelazny: We had actually come out and walked the whole course with Chaz from SWFWMD. We identified the. vegetation that could come out totally and the vegetation that could be cut down to 3 feet. We got a preliminary bid from Applied Aquatics to maintain the Lake Hart area. We haven't done any assessments on Rattlesnake Lake. On Lake Hart the bill, the proposed bill, was somewhere in the vicinity of $8,000 to maintain the Lake Hart buffer zone. That was reported to the Board, the Board met on two occasions, and we received a number of petitions from the members around Green and Hogan. The Board elected not to fund it last year. In this year's budget it was brought up at the workshop again, and it did not get the support of the Board to move forward. We did offer to the residents in that area that if they were willing to go 50%, they could reapply to the Board. At that time the revenue just didn't support taking care of Lake Hart. So where we are right now, unless Colette has some additional information, is that we have identified the vegetation that can come out and can be trimmed back. We are strictly within guidance of SWFWMD as to how far back we can cut which is the stakes that Alan had put in. If we decide to do Rattlesnake Lake then we have to do Lake Hart,

we can't do Lake Hart without doing Rattlesnake Lake. So, it's just a matter of the money. Three residents on Greene have actually pursued and they have a quote to have the front of their areas maintained. They haven't pulled the string on that, but they have taken that initiative. If we are going to do that, we are going to have to identify somewhere in the vicinity of $15,000 a year to maintain the Lake Hart and Rattlesnake Lake where the residents are.
Ms. Littlewood: Okay, well that brings me then to my next question. At the last meeting we had Applied Aquatics do a presentation. They said they maintain over 30 ponds on the west side of the community. Since these residents have contacted me, I looked back at those minutes and I've got some questions. My first one is, who decides which ponds and/or lakes are maintained by Applied Aquatics?
Mr. Zelazny: All of the ponds that are within the boundary of the West are maintained by Applied Aquatics. There's almost 30. I don't know the specific number in my head, but I think it's somewhere around 30 ponds. They are all maintained by Applied Aquatics.
Ms. Littlewood: Okay, so is Lake Hart not within the boundaries, then?
Mr. Zelazny: There is no contract in place to treat Lake Hart. We did get a proposal for Hart Lake to get rid of the reeds in front of the homes that are along Hogan. I  think that bid came in somewhere around $600 to have them taken out one time if you treat them chemically. It would be a couple $1,000 if you took them out manually and removed the reeds totally.
Ms. Littlewood: My next question is then, Applied Aquatics said that they are going to spray all the exotic and nuisance plants to keep them down. According to wildlife and fisheries, cattails are actually a nuisance plant. So, I don't understand why they are not keeping those down and why Lake Hart wasn't put in when Rattlesnake Lake is put into the boundaries? Why isn't Lake Hart?
Ms. McKie: I had a conference call with Sarah, our attorney, and Alan yesterday. I'd like Alan to explain the plat so that everybody understands what that is and how it impacts our decisions.
Mr. Rayl: Good morning. As Bob said, we have approximately 30 storm water ponds inside of LAII that we are required to maintain in proper working order to be in

compliance with our SWFWMD permitting. Those ponds support the development of the community. The roads, the houses, everything drains to those ponds, through those ponds, and then it discharges out into the lakes. The lakes are naturally water bodies, they are not governed the same way as the man-made storm water ponds. We can and we have an obligation to keep the storm water ponds free of vegetation. When I do my inspections, a lot of times I will find the control structures over grown. We have to keep those cleared away and functioning properly. The lakes on the other hand, Lake Hart, Rattlesnake, and Lake Ashton on the East, in the development of the entire Lake Ashton community·no individual lots border any of the lakes. There's always either a golf course tract, a drainage tract, or both sometimes but it is all CDD owned and controlled lands in both communities in both CDDs. Also, on the plats of both communities on those 3 natural water bodies, wetland lines were set during the initial development and they appeared on the construction plans, they were memorialized on the final plats. Those wetland lines have a bearing and distance on them, they are set and in-movable no matter where the water level goes. The water level can be higher than the wetland boundary and it can be lower than the wetland boundary, but it doesn't change the wetland boundary. Also on the plat, as set up by the construction plans, there are buffers on those 3 water bodies. We also have internal wetlands in the community. If you are going down Wingfoot, we cross a little connection there. There's wetlands on both sides. Throughout the community, the wetland buffers on those isolated wetlands vary. Some are 25 feet, some are 15 feet, and in some locations there's no buffer. But in every location of the natural lake water bodies, there's a 25-foot buffer. Activities in those buffers are very limited and are only allowed when permitted by SWFWMD. The purpose of the buffer is to prevent secondary impacts to the wetland. If there was no buffer, you could impact and fill the wetland directly by unintentional or intentional activities. That buffer does exactly that, it buffers and protects the wetland. It's designed to filter fertilizer and pollutants, any oils or greases or anything like that, cigarette butts, and McDonald's cups, to keep those out of that, out of that wetland. So, requirements for keeping and maintaining those buffers are also part of the SWFWMD permits, and maintaining just means perpetuating them, not manicuring them. We have received some authorization from Tasha and I think Chaz in the past, to do some limited pruning activities and things like that for improving the view.

But there's never going to be a condition where we are going to be able to eliminate the buffers around these lakes, sod them, mow them, things like that. That actually is what was occurring in a couple of places and we were given some grace by SWFWMD to allow them to recover naturally. That's when we put those stakes in the T-post in so the mowers would know where to stop and the buffers could recover. That was satisfactory to SWFWMD to mitigate the inadvertent impacts. Nobody that mows their yard the same way twice, and so, the mowers just kept getting a little bit closer and so we were allowed to let them recover to those points. That's the main difference between these, our on-site storm water ponds, which are completely man-made and we have a requirement to keep them in a manicured functioning manner because they are all part of this interval storm water management system. The lakes are natural outfalls and we know about that from recent activities, and those have to be handled in a completely different manner.
Ms. McKie: So, Alan would you explain why it's important to have the lakes maintained by trained and certified companies like Applied Aquatics?
Mr. Rayl: They are professionals in this area. They are trained and they are licensed. As I mentioned before, all these lands are CDD owned land. If something, if a violation of something occurs there, it doesn't go to the mowing company or the Aquatic Management company  that maybe sprayed the wrong thing or whatever, it comes to us. If there's anything out of order with buffer impacts, wetlands impacts, unauthorized clearing, etc. that doesn't go to the offender it goes to the land owner. That's why we went to make sure it's done by the appropriate persons and then it's strongly recommended that anything done, even if it's a group of residents that have decided they would like to maintain their little slice of the lake shore, it may be permissible but it's not a right to do that. It's on COD land and they should get permission from the COD in order  to be able to do it.
Ms. Sandy: Colette, if you don't mind, one thing I'd like to have Alan to explain is what maintenance means as Lake Ashton II is the owning and maintaining entity for these, for Lake Hart and Rattlesnake Lake, in the wetland conservation areas. I think you were explaining to us yesterday what maintenance means in a wetland and a buffer context, which is a little bit different than what it means for just the standard storm water pond.

January 15, 2020	Lake Ashton II COD

Mr. Rayl: In the dedication of all the plats, the dedication says how the lands on the plat are to be disposed. It dedicates the streets to the CDD, the road right of way. It dedicates utility easements to City of Winter Haven and it dedicates the wetland buffers to the CDD to maintain, is what it says. That does not mean mechanically maintained, it means to perpetuate, it means to keep them in existence. They are to remain and continue to be preserved as the wetland buffers. So, on every dedication of every plat in the community it specifically puts the responsibility of perpetuating those buffers to the CDD.
Ms. McKie: Thank you Alan, thank you Sarah. I do have a copy of the plat and now I understand it better. Just so you know, I have an appointment with Archie on Monday. I'm not as familiar as Bob, because I wasn't with Chaz and Bob when they rode around the community. Archie and I are going to specifically look at Rattlesnake Lake and Lake Hart to see about getting an estimate, or bid, for them to, on a quarterly basis, maintain the wetlands appropriately behind all of the homes on Greene and Hogan. I have an appointment as well on the 5th of February with Chaz, and they're going to come out, and Archie and I are going to again, work with them on different areas and really understand from their perspective what they perceive as being appropriate. So we are moving ahead
with that. What really has come out to me in starting this work, in this last month especially, is that the shrub mitigation at Lake Hart and Rattlesnake Lake, had a lot of confusion and questions for years, longer than we've been here. As Alan said, in 2014 Tasha wrote an email stating what she perceived could be done. Like Alan explained, if any mitigation is done incorrectly on the lakes, then we will be fined and penalized. So the CDD really has the sole responsibility to set the parameters of a mitigation process. In fact, in looking at historic materials that have now, there were several mentions of setting a process for that but it was never really done. Yesterday I talked to Alan and Sarah about starting that process to prepare a proposals for lake maintenance and mitigation to present to the Board at the February meeting. That will be based on our familiar application process of ARC. We all, if we want to change something on the exterior of our homes, we fill out a form and say what we want to do. Then it's approved. So a process will be put together for that. It will specify the role and steps of both residents

and the CDD. Both legal and engineering will ensure the accuracy and correctness for both the residents and the CDD of this proposal for a process.
Ms. Littlewood: Am I understanding correctly Colette, that you are looking into having the lakes maintained by the CDD on a quarterly basis, well not necessarily a quarterly basis, but when needed?
Ms. McKie: Like I said, I'm going ask for information and cost for having that done. What I'd like to ask is, I want to put information together in regards to who would pay for it, tabled until next month.
Ms. Littlewood: I think I need to make it a little bit clearer because from what I'm hearing from the residents it is not that they want the buffer zone clearing, they don't want that. All they are asking is that they paid for water views, lake views, that's what they paid for, and now a lot of them haven't got that anymore. That brings down the value of their property because they can no longer sell that property as a lake view. So, it's the area in the SWFWMD that's the big, big concern for a lot of people on both lakes. On Rattlesnake, on Lake Hart, it's the cattails as well. I know that there are a few people on Rattlesnake that are paying a contractor based on the permit that we got about 4 or 5 years ago for Lake Hart where residents paid for that to be maintained, cut down, and whatever. So you know a few of them are using what they say is a permit, but it's actually a permission from SWFWMD.
Ms. McKie: The residents don't have the permit, the CDD has the permit. If that vendor or moonlighter, or whoever it is, is not trained and we don't know who it is, the CDD, then we can be penalized for any errors they make. Sarah, while we are working on this process, do you have any perspective in regards to residents who have been hiring contractors other than say Applied Aquatic or are planning to? What can we do to be sure that the CDD is protected from contractors?
Ms. Sandy: It is unauthorized maintenance if they don't have the District's permission to do that, and I believe that's why we are trying to put together a program on, if people want to apply to the District to do some sort of maintenance. Until they have the District's permission to bring somebody in to do that maintenance it would be unauthorized. The District would likely have to send a Cease and Desist Letter asking

them to stop. If there are any damages caused or any fines we would be looking to recover those from that person.
Mr. Zelazny: Angie, in all my presentations to your group from the Hart Lake area, no resident can hire a company, which ever company it is, even Applied Aquatics to come in and mitigate their buffer zone. That's property owned by the COD. In all the presentations, it said if you want to pay to have it done you have to come to the CDD,  and we have to use our contract to have it done. Then you will pay the COD. That's the case with everything we've done in landscaping and buffer zone retention. Clubs, etc., cannot contract independently from the COD. The COD has to do the  contract. I would tell you if anybody is doing it now, is paying, if you are aware of it you need to have them stop because they are breaking the law. They are putting us, the COD, at risk for a lawsuit. Jim was here at the time, so he can talk in more depth than I, but we were facing a potentially $500,000 law suit for getting in and treating the buffer zones illegally and not within standards. So, we need to protect ourselves as a COD. If somebody wants in front of their house cleaned, have them call Colette. Colette can get with the contractor, with Applied Aquatics, they can get it treated. They pay us, we pay the contractor.
Ms. Littlewood: Actually, I think you've spoken to at least one of the residents that
was doing it on Rattlesnake Lake. I don't know whether they are still doing it.
Mr. Zelazny: I will tell you, I know that one person was having it done by a company that wasn't authorized, he was paying them after hours. That has stopped.
Ms. Littlewood: I'm fully aware of the legal implications and the buffer zone, the SWFWMD and the lake. I know that the residents on Lake Hart are not having anything cleared, but they do want their property values keeping up. They do want what they paid for. They believe that they pay the COD every year, and part of the COD responsibility is to maintain the property so that property values stay up. I mean that was a big thing when we were approached on the golf course was the property values need to stay up. If those property values start to fall on any of these lakes, because of they lost what they paid for it has an effect in the rest of the community. That's how real estate works. Appraisers look at the houses that have sold around, and they look at one that's got a lake view and then they will look at one that hasn't, and that's how property prices fall. So, these people

have paid extra and they are taxed extra for it. They never have got what they paid for, and I do feel that that is a responsibility for the COD.
Ms. McKie: I'm putting together data in regards to payment and that's why I'd like  it tabled until next month so I can put a presentation together about what the COD does, what it is paid, and what residents pay.
Mr. Zelazny: I totally agree with Colette. We need to do a total, comprehensive look at what it costs to get some of the stuff done. In the past, nobody has, nobody has argued from the Board's position that we shouldn't do everything we can to enhance the beauty of the community. It has always  come down to an issue of dollars for us. If I look at this year's budget, we have $15,000 I think for landscaping in the budget. In this budget already, there's a project to re-do the Boulevard, coming in somewhere between $30,000 and $50,000 for palm trees. There's two proposals between $12,000 and $18,000 to redo the hedges. There's a bill for about $2,000 if we have to landscape the lift stations. We've got the Lake Hart request, the Rattlesnake Lake request, and we a have a new request from the people on Stone Creek Loop for the COD to re-do the hedges along the maintenance building. Of which I told them I would bring it up to the Board as an item to be considered in the landscaping agenda, but that I would not support it. I would not support if for a couple of issues. One, it should be in the golf course budget. Two, we have other higher priorities of things to do. So, I would not support it, I'd bring it up, but I would say that when you do the total landscaping bill that you just include it in what, potentially, could be a landscaping bill for us this year. We are looking at somewhere around $50,000, $60,000 in landscaping against a budget of $15,000. The options are, you take something off the budget that has already been approved, or you look to increase revenue somewhere. For every $20,000 it is $25/month for a resident. We just had a huge increase of $400, it put us on the right glide path for a for a five-year planning cycle. It addressed the golf course issue and those types of things. We, collectively as a Board, don't want to increase rates at all. So, we have to prioritize or we have to take some things off the table. In my opinion, that all comes to the May workshop on how we fund for next year. I think this year we can't do anything that's outside the approved budget. Independently, I think we just get ourselves in trouble.

Ms. Littlewood: I have explained to the residents that there is no money in the budget for this year. I think the concern is that their voices are not being heard. I've said we are having a budget workshop, attend that and you can voice your opinion. They just want to know that the CDD cares and is doing something to help them. By you proposing what you proposing to do, that's a step in the right direction, I think.
Ms. McKie: I agree with you Angie and Bob, our job is to listen to all residents, their questions and concerns, whether we agree with them or not and present their concerns  to the Board so that they know they are listened too and ideally we can work something out. I'd like two things. One, is I'd like this subject to be on the agenda for next month, specifically, about who pays what and what's some costs will be.  I'll have information then. I'm asking for the Board's approval to start working on the proposal of a process  that we could initiate based on the process that we are already all familiar with.
Mr. Mecsics: Do you make that as a motion? Any further discussion on that motion?

On MOTION by Ms. McKie, seconded by Mr. Hill, with all in favor, Adding the Maintenance of Rattlesnake Lake and Lake Hart to the February Meeting and Authorizing Supervisor McKie to Gather Additional Information, was approved.

Mr. Mecsics: As Bob said and everyone else, this is one of those things that we'll address also at the budget workshop. Let me just reiterate one more time to everyone, no one, no resident, has the right to go on CDD property to do anything that puts my money at risk, for us being fined. If we find them doing that, I promise you I will go after them like there's no tomorrow. That's not a threat that's a promise, and I've already talked to our legal staff.
Ms. McKie: There may be people who are not here or listening today. Should the Lake Hart and Rattlesnake residents be informed formally about not pursuing any other work? I think it would be fair to let people know what we discussed here and that if they have been thinking about having work done by a contractor, to stop.

Ms. Burns: I think Mary sent a previous blast when we had issues before about the buffer zones and not doing anything. It has been done in the past, and we have a record of that.
Mr. Mecsics: I'd like to ask Colette to get with Jillian, you, and Mary and set up another blast and bring everybody up to date.
Mr. Littlewood: When you send out the blast would you try to use language that is not confrontational, that actually kind of rubs everybody the wrong way.
Ms. McKie: We will do our best and sometimes it's not meant to be confrontational and people interpret the way they want to. So, we will do our best to. We are all neighbors here.

Consideration of Memorandum from Hopping, Green & Sams Regarding E­ Verify Requirements in 2021
Mr. Mecsics: Sarah, over to you to present the next item.
Ms. Sandy: The legislature came out with addition.al requirements regarding the E­ Verify System. You might have heard of E-Verify before, but prior to now we weren't necessarily required to participate in it. Primarily, what the program requires is that if you are a public employer, that you use the E-Verify system for any employees you have. Additionally it requires that the District require any contractors we have to use the E-Verify system for people that they hire. So there's a two-fold process here for Lake Aston 11, since we do have employees. If approved, GMS will register the District with the E-Verify system. For any additional hires from here on we will have to run them through the E­ Verify system. Additionally we'll include some language which I believe is included in the memo that is in your agenda package in our contract moving forward that will require the contractors to certify to us that they are using the E-Verify for anyone that they hire. I'm happy to answer any questions in regards to this, otherwise I would ask for a motion to authorize District staff to register the District for the E-Verify System as well as approve the Memorandum of Understanding that the District is required to enter into with the Department of Homeland Security in order to register.
Mr. Mecsics: Thanks Sarah. I'm very familiar with E-Verify and Homeland Security directives. I appreciate you doing that. I'd like to have a motion on the floor to allow staff to pursue this so that we are compliant. Do I have a motion?

On MOTION by Ms. McKie, seconded by Mr. Zelazny, with all in favor, authorizing District staff to register the District for the E-Verify Systems and approving the Memorandum of Understanding with the Department of Homeland Security, was approved.

SEVENTH ORDER OF BUSINESS	COVID Procedure Update
Mr. Mecsics: As you all well know, the vaccine will be becoming more available and they are coming out for folks. We've been working with the COO I folks who have taken a lead with what they call a Pod, which is a vaccination site. We want to get a closed Pod just for lake Ashton residents. I attended many meetings working with our team to help facilitate that. A plan was submitted, however let me stress this, it has not been approved at this time. That's the most important thing and that's why you saw a blast go out from all of this last night that there are various ways and a lot of folks have already gotten their vaccination appointments. So don't wait for that thing to come through for Lake Ashton, get it first. That's the most important thing, get your vaccination  however you have to do it. As far as the COVID procedures, we are still coping with a lot of issues as far as the pandemic. Unfortunately we had another report from Lake Ashton I, I thank them for notifying everyone on that. We want to get back to normal with these facilities. I know it's a pain, but it's for your well-being. As a result of that, a lot of our staff has gone the extra mile of re-arranging their schedules so that we can keep this facility  available  for residents. It's not full-time, but we are doing it to keep them safe. So unless I have some comments from the Board, are there any changes we want to do for our COVID requirements?
Ms. Burns: There was a resident comment at the beginning about the hand weights, I didn't know if the Board had any desire.
Mr. Mecsics: Mary and I will discuss that and if we can pull it off, we'll do it to accommodate them. Again, the most important thing here is the health of our community. I will tell you, I have gotten phone calls and emails of people that are just very, very appreciative of what we do. I know we do it a little bit differently, but they are very appreciative. They would rather be safe than sorry.

EIGHTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Sandy: The only thing I have to update the Board on, is that I will be going on maternity leave sometime in March. Mike Eckert, who some of you are familiar with, he will continue to attend the meetings and be available for you while I'm out. So, there shouldn't be any kind of transition or anything like that to another attorney.  I'd be happy to answer any questions about that. Otherwise, if you have any questions about anything else, that's all I have to report at this time.
Mr. Zelazny: Sarah, this is Bob. I'm looking at the financial statement and I see that we have over spent like $5,600 already this year. My question is, how many open legal issues do we have right now that you guys are working on? What is the work load ahead on the lake level, what is it on the transfer of land? What's the magnitude of work outside the norm that we should be looking at?
Ms. Sandy: I don't have a comprehensive list in front of me in terms of actual open matters that we have. We have the on-going issue with our neighboring property owner, Mr. Vernick. We have the utility issue at the Guard House which we haven't done much work on right now. We're waiting for further confirmation on who owns the utilities, and there might be some follow-up on our side since that is an outstanding issue with DEP. The potential re-financing, the costs for that does not come out of your O&M budget as we discussed. The cost of that comes out of the actual bond issuance. I think the only other issue on the horizon that we have not started work on, but that is left over from the golf course acquisition is a potential boundary amendment to bring the additional four holes that are part of the Lake Ashton West golf course that are within the boundaries of Lake Ashton I. I think the intention of both Boards was to have the boundaries amended to bring those over to Lake Ashton II COD boundaries. Those are the main items I can think of.
Mr. Zelazny: Sarah, can you give an update on where we are on the level of the lake with the farmer, or is Alan going to do that in his pitch?
Mr. Rayl: I was going to touch on that when you are ready for me.
Mr. Mecsics: Alright, is there anything else? Alan, hold off there for a second. I know we have Alan coming up next, but I also see we have two more of our gentleman out here from the golf course. I know they have things they have to get back to, so I'd like

to move them up. I'd also like to ask the Board that when we do it in the future, we let the gentleman give their report in the beginning so that we can get through this and let them get out and do what they have to do on the golf course. Any questions or anything?

Engineer (This item follows the Golf Course Updates)
Mr. Rayl: Good morning again. I've got a few things for the Board and the residents today. We brought up the subject of the outfall. I was almost late getting here this morning because I wanted to read the lake level gage again before our meeting started so I would have some current information. The lake continues to drop, it's dropped another inch even in the last week. I don't think we've reached a point of tail water control. I think that I've explained that to everybody, but that's where downstream conditions don't let you drain down any further. We still need to schedule a visual inspection and I said I would take some survey shots of the current condition of that outfall ditch. That's included under that estimate that was approved last month. I will coordinate with Sarah  on how we arrange  to make that happen. I just want to make sure the landowner is fully aware and he's on board with us doing that. Sarah do you think that's something where we will have to finalize the agreement first in order to finalize the inspection?
Ms. Sandy: That was part of the discussion that we were hoping to have, to have him agree as part of the settlement agreement to our coming on the property and inspecting. I believe, at least I was made aware, that he has some no trespass signs and things like that so we wanted to make sure that is was very clear that he was agreeing to that we could facilitate a specific time and how many people would be going on property. What we've been trying to do is get the list of damages together to send over, which I think we are close to finalizing. Brian was going to. go out and do some additional observations today on the erosion piece. We should be pretty close to finishing that and getting together that list of damages.
Mr. Rayl: So, that final piece will come at the final end of everything.
Ms. Littlewood: The lake has dropped, is that due to the removal of whatever it was that was causing the problem or could it be due to the fact that we've had no rain?
Mr. Rayl: It's a little bit of both. There's going to be evapotranspiration. The lake is going to evaporate and when there's no rainfall to keep the water level up that does have

January 15, 2020	Lake Ashton II CDD

an effect. We've seen since we've been taking pretty regular readings on that gage, when we have a little rainfall the lake will stay static, or maybe go up just a little bit, then it will continue to come back down again. I still believe that most of this is due to the addition of the outfall control. Hole #9 will start next week and the approaches on the East bridges will be the week after. So, we'll make sure the golf course is completely up to speed with the contractor, when they will be here, when they are going to mobilize, etc. But as of this morning, they would only tell me next week. I said does that mean beginning, mid, Friday at 5:00? They said they would let me know. We also have some other work out for bids. Also we did let that same contractor know that they were authorized to repair the inlet top at Ashton and Pebble Beach. We do have a couple of other things out for bids related to repairs around the bridge approaches and we had a quote come in to do some of those flume repairs was very high, so we are revisiting that and hoping we can bring some real numbers to the Board when we can get those. Now that the water levels are dropping, I mentioned I'd like to look to see if we can make some of those repairs to the ponds that we need to do the SWFWMD inspection. The hole #6 bathroom. We are ready to turn those plans in. Through the course of this design we found that, and I think everybody is pretty aware that the golf cart path that runs behind the cul de sac is encroaching on the rear of some of the lots back there. There was also another location we were asked to look into which is 6105 Pebble Beach, where somebody had noticed that it looked like it was pretty tight there as well. It is encroaching there too, so there are a number of locations throughout the community where this occurs. For everyone's information we've encountered this on the East too. They had us look into identifying those places  where for liability sake, you want all golf course operations on the golf course lands. You don't want golf cart paths on private property without easement. There are some places, and there's more in the East where when it was platted, the golf cart path easements were prescribed on some lots, so not everywhere that you see this is it an encroachment. Some places it is authorized with an easement, like on hole 2 or 3 on the East course where the wall kind of runs along. That is a great big easement where the golf cart path can travel on private property. The reason I'm bringing all this up is it's going  to come into play in the extension of the utility connections down to hole #6. We are going to be crossing that cart path at least in one location,  actually  they  will be getting into that concrete  down at

the bathroom building. So, we need to show restoration of it, but we either need to show it in a new location completely on golf course tract, or if we are going to try to seek out and identify these areas where we don't have easements and see if we can acquire easements from the homeowners, leave the cart paths where they are but then everybody is covered appropriately. So, I wanted to get direction from the Board on how you'd prefer that we pursue on this particular plan, and if you wanted us to, when we looked on the East for all these things, it took us one day of survey time. You probably saw us out here in the.
Mr. Mecsics: I talked with the builder and on some of those they've been working with the homeowners, but what we are going to do next week ts I'm going to be bringing Colette over to the Developer. I'm going to introduce her to him and then you two will work with them to identify where we have those issues and then work with that. That will be Colette's area.
Mr. Rayl: One other thing that came up on the East and I have not seen it as prevalent on the West, but it was mentioned in their meeting the other day. At our intersections, the stop signs and stop bars seemed to have been randomly placed. In many cases they are pretty far back from the intersection. If you stop at the stop bar, many times there is no sight distance. This is for everyone's information. One of the biggest examples of this is at Dunmore and Ashton Club.
Ms. McKie: Yes, that's a real problem.
Mr. Rayl: I don't know if I can get that on camera, but if you look at Google Earth or if you just go out by there you can see the positions of the stop bars don't address the intersections very well. It's not as bad on the West, but I'm just bringing it to the Board's attention that it may be something you want to look into for safety. Stop bars to not have to be at the stop sign location. They can be forward of the stop sign and they can be as close as up to 4 feet from the travel lane of the intersecting road. So, it may be something you may want to look at. I'm just bringing it to the Board for you all to think about. As you travel through the community look and see.
Ms. McKie: It's a problem because the little palms that are planted, you can't see
the cars coming from your left at all.

January 15, 2020	Lake Ashton II COD

Mr. Rayl: Lake Ashton is a pretty lush landscaped community. There's a lot of landscaping out on these intersection corners that you just can't see past all the time.
Mr. Mecsics: Alan, I'd like for you to work with Colette to do a survey on that as a part of her highways and byways. Thank you.
Mr. Rayl: Sarah mentioned the Guard House bathroom. I've met with James and we went out there and looked at the things he had done, and we talked about the work that was done to make the repairs. I think I mentioned that it should have been an element in the original construction. I'm glad It's there now, it will prevent that from occurring again. The city of Winter Haven has no records on the permitting of this. It would be highly unlikely that any portion of that, from the tie-in of the force main that leaves Lake Ashton, that any upstream portion would be theirs. It's just completely not standard for any public utility to own or maintain any of those private type elements that go to their system. I was going to just try and check to see if DEP had any records to pull from that station. If not, what we may have to do is to inform them that we've probably go a non-permitted system there that we want to make sure that we are in compliance with. It can be done; they usually do a process called a consent order. It sounds bad, but it can be not so bad. Especially when we bring these things to their attention. We are still tracking those down. Mr. Mecsics: Will you work with Duff on that, because he has the infrastructure on
that.
Mr. Rayl: I mentioned the last time we had our next list of pavement repairs that
we held off on last year. We were just going to send them out to get some current bids on so the Board has those for consideration as you look forward and decide  how you want to go forward with pavement repairs. I brought a couple of hard copies of those, if anybody wants to see those. That is all I have today.
Mr. Mecsics: Any questions for Alan?
Mr. Zelazny: Alan on the financial side, how much of that $15,000 is associated with the lake issue? You invoiced us $15,000 this fiscal year, how much of that is associated with the lake?
Mr. Rayl. Any time spend working on that outfall issue is sent on an invoice separate from any general services work.
Ms. Bums: I can send you those invoices.

Mr. Zelazny: Yes, that would be great. Thank you.
Mr. Mecsics: Jillian, if you would break out both legal and engineering associated with the lake level that would be good. Thank you.
Ms. Burns: I will do that.
Mr. Rayl: We are also including attorneys and engineering fees as part of the damages that we are assessing.
Mr. Mecsics: Thank you, Alan. Great job.

Golf Course Update from Indigo Golf. {This item moved to B, before Engineer Report)
Golf Course Financial Statements
Mr. Rhodes: What Jillian is handing out is the financials. They were finished late yesterday afternoon. If you have any questions please email Ron or myself. I'll go over some highlights here in a second. I'll start off with some exciting news on our end. On December 31st Indigo Golf Partners was purchased by Troon Golf. Obviously we are only 14 days in, so don't really know what's going to happen. They were the largest golf company in the world and now they are 160 golf courses bigger. We will be operating as the same entity, so Indigo Golf Partners will be operating the same as what we had been. We've been told we will be using the same personnel right now and moving forward there will be some changes. I think there's going to be some great synergies, they are very strong where we have some of our weaknesses. Where we are very strong, they are weaker in those areas. We are looking forward to it, it's a great opportunity  for not only the staff but as a company. Just some things that have happened  over  the first 14 days is we switched our GI and PC insurance over to Troons. That was a saving_on our end. The accounting team, they have tighter end of month deadlines, which will actually  help us in this meeting instead of me just handing out paper. It should be in your hands before hand, we are hoping. I don't have the details on it yet, but those are two of the things that have started. The marketing teams have started meeting already and we should know more here in the future. The National partnership deals are being evaluated. We'll be on ours currently, but if there's something that's more advantages to switch over we will. So, hopefully there will be some costs savings on your end. As far as the December financials go for the golf course, the team had a very good month. As rounds, I think for the first

January 15, 2020	Lake Ashton II CDD

time in 25 years plus, the rounds number was exact. We did 4,777 rounds. The only time I've had exact rounds is when we were closed, with a big 0. The green fees are slightly down. They are about $8,000 down for the month as compared to budget. It's the same trends, our rounds are a little heavy in members and a little lighter than public. A little lighter in Associate members that we were expecting, we took a wild guess and we are not quite there. The Pro Shops sales doubled. They were 102% up for the month. The members took advantage, I'm sure there's a lot of people wearing Lake Ashton apparel walking around here now that they received for Christmas. Another  great note on that was the cost of goods was very low, we were at 63.1% of the month. We had budgeted almost 80% for the month of December. That's just from the fact that we sold a ton of shirts, sweaters, apparel. We make better margins on that than we do on hard goods. Food and beverage had a very solid month, but we did miss budget and revenues. We did $18,316 a month on a budget of almost $22,000. Cost of goods was high last month. It kind of reverted back, we had a very good month in cost of goods so it was probably accounting error at some point and it reverts back. We ended up doing the month at 32.8%. The net contribution last month was in the black, so we made money in Food and Beverage. We are about $400 shy of breaking even for the year in the Food and Beverage department. In the COVID environment, that's kind of what our internal goal is. If we can break even, we'll be very happy. Total revenue was $1,300 above budget for the month, gross income was about $1,600 below budget. That's because of the costs of goods associated for the Pro Shop. The total labor was $8,400 under budget for the month, half of that came from the maintenance team. We did not have a mechanic last month. He did start this month. We will expect some of that to go away. We were able to do some labor savings there. The other half is a continuing trend that we are saving money on the fact that health benefits are not being utilized by our staff. Expenses were $6,700 below for the month. Insurance was about $4,000 below. I don't know if that's a timing of the invoice or it's just a fact that we had prepaid a little earlier and now when we switched over we got a credit back. That put us at $32,000 for the month, which is $14,000 above budget. We did have some legal expenses that we are putting below the line, so if you look below the line and before the net income you'll see that there was about $1,200 worth of legal expenses that was mentioned earlier. Overall, we are still $30,000 to $31,000 ahead of

the month in net income and $33,000 ahead for the year. So, we are making good progress and we are very happy with the golf course conditions. Ron will get up here and speak about it. I will mention the fact that we work with all kinds of government agencies, so all of our employees are already E-Verified.
Mr. Mecsics: Are there any questions? Thank you very much.
Mr. Lavoie: Good morning. First I'll bring up the cancellation of the tournament only because of lack of golf carts and single cart riders. Last year we had 30 couples that played in the tournament, which means we needed approximately 30 carts, at least 26 or 27 carts, which we can't get anywhere. We are going to hold it; we are just postponing it. We are either going to have a double shotgun, later maybe in April, because there  are just not any days available. We will either run· it double shotgun or we will have it on separate days for the men and women. One of the things we are going to bring up at the next golf committee meeting will be the tournament schedule, because it's pretty daunting as it is, but it's also left over from selling houses so to speak. It's prime time to sell houses during the winter. Now that 82% of our members are annual members, whether they are associates or regular annual members, the golf Pro Shop can probably expand that tournament schedule to maybe make it over 8 months because we have quite a few people here. While we are talking about how great of a month it is, I think we are all old enough to know, well that months done and now we are into a new one. This one is not fairing too well based on the weather. Vickie upstairs is for the first 15 days of the month is down almost 40% from the previous month. That's just the way that it is. There are going to be additional expenses. The tree trimming hadn't been done for 4 years. That took a lot more money than we thought, over $10,000. Cart batteries are all slowly going. There are on that 4 year cycle and they are 4 years old, so I'm trying to replace a set every single month and hopefully we can do that. Again, that's going to be expensive over the course of the year. The elevator needs repair and it's going to be estimated about
$9,000 for a door. Bob, Brian, and I have been going through it and our greens mowers need to be replaced, and tt:iere's going to be a leasing package. We will probably bring it to you for next month to take a look at. We are just getting some final quotes. Other than that, we still have people coming down. In January I think we've had about 9 or 10. They are anxious to walk in my office and tell me just how great the golf course is. Everybody

January 15, 2020	Lake Ashton II COD

seems pretty happy, and there are not too many complaints when it comes to golf course conditions. I will tell you we are, as of today, we are at 354 memberships for a total of 556 people. The last year there were 297 memberships as of this time. I just went through and did a quick analysis, 31 people from last year are not members this year. Out of that 31, 7 of them are Canadians and 4 of them unfortunately have passed away. So if you really think about, 297 minus the 31 and we are still up 57 memberships, or 85 people. So, it's a busy place. I think the Pro Shop numbers show it, there was a lot of support there. I know we still have some challenges, just like you talked about in the beginning. You have a budget and I have a budget. We would like to do a whole bunch of things, but we've got to prioritize what we are going to do. Other than that, are there any questions? Ms. McKie: I know with COVID and people riding in their own carts rather than pairing up, that that's a concern for the fairways. Where are you guys on that and how we
might be able to help in saving our fairways?
Mr. Lavoie: The main thing that we are trying to do is move the ropes around. We ask people to get on the cart paths as much as you can. I know for a lot of the seniors it's a little difficult, but you're going to be compacted anyway whether it's COVID or not. When they come into the shop, we just try to remind people cart paths, cart paths, cart paths, even if it's not cart path only just try to stay on them. The big areas that we are worried about is not whole fairways, it' those consistent areas that people are always going over. That's where you have to move the ropes every few weeks. Just to say, go this way for a little while then go this way. You are still going to have those worn areas when the time comes. Like I said, it's a very unique situation.
Mr. Zelazny: I did want to point out a couple of things to the residents. Ron and your staff do a tremendous job, and we  are getting a lot of push back from cancellation  or rescheduling the Ringer Tournament. People need to understand  we are getting just as much blow back from golfers that say, enough is enough. If you look at the tournament schedule, in January we have 5 tournaments that closes the golf course for 9 days. In February, we have 5 tournaments that close for 9 days, in March we have 4 tournaments that close the golf course for 8 days, and in April we have 4 tournaments that close for 5 days. So, those people that come down there to play golf get denied access to the golf course during those times, unless they play in these tournaments. So they are getting a

lot of pressure from that way. There is a juggling act of how many tournaments is enough. That's what Ron was eluding to, we need to spread some of these out. We have 18 tournaments focused in 4 months, not counting 4 scotch's that close the golf course for half a day. So we need to very aware of that when we jump to conclusions as to why the golf course did what they did. Then the second thing is that I know Duff always worries about the budget and stuff like that. So, we are doing pretty well in the budget, actually quite well. But what you are not seeing, is Ron eluded to it, I think it was $8,700 or something like that to redo the elevator going up to the Eagles Nest. That is actually a COD bill that the golf course is going to pick up. The cart path on 9 is a COD bill. The golf course is going to pick that up. Also, the golf course is picked up the repair on the bridges. All of that is under the threshold, it doesn't have to come to the Board. Ron brought up that we are working now to replace some of the greens equipment. Because the greens are in such good shape, now it's the equipment that's keeping them from going to the next level. That will be absorbed into their Operational budget, but because it increases the budget over the $10,000 threshold we'll be bringing that to the Board in February for your approval of the change in the budget.
Mr. Lavoie: Just one more thing I have to mention is for anybody that doesn't know, the Ladies in Pink Tournament raised almost a little over $22,000. I just want to give a big shout to them. That was fantastic, they were a great help. We couldn't pull it off, we don't have the people for it and they were just fantastic in every single area. So I just want to say thanks.
Mr. Zelazny: I will tell you these tournaments, I mentioned how many there are. It can't come off without the Pro Shop working and taking super human efforts to make it work. The volunteers that organize this thing and set it up and sell the hole sponsorships, put them out, and clean it up, and go out for raffles. That really makes it a success and  it's really good for the community and it's good for the golf course because the prize money goes to the Pro Shop and that's one reason the Pro Shop sales are up. In that regard it's good. Kudos the staff, kudos those volunteers, it was an absolute great tournament.
Mr. Mecsics: I just want to add thanks to Bob. I know you've been involved with these guys daily. I just want to say thanks to the golf course. I tell you I wish I had you

January 15, 2020	Lake Ashton II CDD

guys running my golf courses on my two bases, because I wouldn't have had the grey hair I have right now from that. You all are working very, very hard. You guys have proven that when you have the right attitude, the right direction, and the right people, nothing is impossible. Thank you.

Lake Ashton II Community Director
Ms. Bosman: Good morning. Last month, Louise Crestman officially retired and we have the open position now and we are taking applications through Wednesday of next week for that position. That is a 30 hour per week position at the front desk. In December our pool attendant position vacated and we are also looking to fill that. Both of those I'd like to add that both of those positions are temporary positions related to COVID precautions. The COD has maintained the conservative approach of having contact tracing available should we need it. So we have to have manpower here to do that. We have adjusted to save money and I want to thank my staff, they are absolutely outstanding and very cooperative. The pool attendant position will only be needed on Saturdays from 8-1. My staff has stepped up. We have some early birds and they like to come in at 6:00 in the morning. We've rotated shifts so that can happen. So, that potentially is a good money saver as well. Not working overtime but adjusting their schedules accordingly. We did have a false positive on one of our cleaning vendors that come in here. It was kind of alarming for us. We are a small staff so we are together throughout the day. Again, it was a false positive, but that prompted me to put together and I will be finalizing that soon with Chairman Mecsics, that should something happen to our staff, I mean we're a very small, numbered staff and we need to have something in place if something happens to one of our key positions. Anyway, so that's going to be finalized very soon. Along with that putting together, we are hoping to get a volunteer group to hopefully fill in in that type of situation say in others. So, if you as a Board have situations where you could use some volunteers let me know and when we do acquire that core group of volunteers we can channel them in your direction for doing that as well. The dead Medjool at the entry way at 653 is down. We almost had a party when that happened. Colette's working very hard and she's going to get things all fixed up along Ashton Boulevard, it's going to be a quite a very nice place. She has some very innovative ideas that are just awesome. So, good tip there for her to

January 15, 2020	Lake Ashton II CDD

do that. The pool is going to be open at 4:00 today. The deep cleaning that has been done this week has been effective, and that's just annual cleaning it's not anything out of the ordinary. One thing that we did find out, for a couple of days we had the fire alarms going off, and we had to wait our turn and our que for Heartline to get out here. They're very responsive, but I think that just happened to hit I think at Christmas. The end result was the alarm that was causing the beeper to go off is connected as a whole to the entire unit of fire alarms. So, they said the only thing that would prevent that from happening again and to avoid the corrosion that caused that, is to have the fans in the pool area on at all times. We have implemented that and we've had various degrees of residents liking that and not liking that. Usually when we appeal to them and tell them why it's being done they understand. The next to last thing I have is the Dog Park, the chain link fence at the Dog Park on Pebble Beach Boulevard is getting old and James has already gone over there and put some metal posts in to sturdy it up. I guess the next step would be to either stretching it and keeping the existing fencing in place or replacing the fence. He has already been tasked to get quotes on both of those. He will have that for you probably at the next meeting, or before.
Ms. Littlewood: First of all, I want to say thank you to Ryan. I was with a group of ladies the other day that were saying that Ryan was being given a hard time. I think it was Monday night, by a resident who was complaining because he was having to have his temperature taken and all that stuff. I just want the residents to know that it isn't a decision that is made by the staff. This decision is made by the Board, and you can rant and rave at the staff all you like but they can't do anything about it. I understand that Ryan behaved very well and kept his cool and dealt with the situation. So, thank you Ryan. That is appreciated. I have some questions though regarding the fans, is there anything that we can do to rectify that and it is being looked at? I did speak to Lori, because I was getting the complaints from the aerobics group and I spoke to Lori and she says it is very difficult for the residents to hear her when she's in the pool because we all know the acoustics are not good in a pool. So is there anything that we can do to rectify that?
Ms. Bosman: Yes, we have a twofold fix. James got a very good deal on a microphone that is water proof. That is the immediate fix. I'm also told, to decrease sound, they could isolate the fire alarms in the pool area so that should they get corroded, if the

January 15, 2020	Lake Ashton II COD

fans aren't running all the time, it will not affect them. They will still be functional of course, but they won't affect the alarm system if the whole thing goes off.
Ms. Littlewood: I want to go back to your report from last week because I noticed the request for the computer is not in. Is the computer up and working now that you had before?
Ms. Bosman: It's still hanging in there, and I'm using it while it's still above water.
Ms. Littlewood: There's a computer in the office that the Supervisors use to have their office hours. Is there a problem with that?
Mr. Mecsics: What's the specific question on that? I didn't know there was a conflict.
Mr. Zelazny: Her question was about the computer that's in the small conference room, what it's used for.
Mr. Mecsics: That computer there was used as an adjunct. When we have an incident go on in here, I and the staff go in there and we view footage. We had a fall, and I could actually watch the individual fall, so it's for liability purposes. Actually, you need a working computer for that. That program that monitors all the cameras is also duplicated at the front desk. I've asked that when the staff is here by themselves, that that is up so they know who's in the building So, that's what that computer is being used as.
Ms. Bosman: We always like to have multi-functional things around here. That computer also, upon request by a resident, could be used. It's a private area. If a person needed mental stimulation like there's a whole bunch of activities and games that you can do on computers, especially geared for possibly beginning dementia, or any type of mental stimulation that you'd want according to certain guidelines. We'd be able to provide that as well on those. Those links are already on that computer.
Ms. Littlewood: So, I'm just a little confused as to why your request for a new computer is not on this one when we couldn't visit it last time. So are you still in need of the computer?
Ms. Boseman: You are talking about the one in my office, right? That's the one I said is still above water. I don't have any problems with it as long as it's still working.
Mr. Mecsics: So to answer that Angie, that's part of the maintenance of when our computers go down. I just want to take this time, and I mean this very sincerely, and I've

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been here for a long time. I know we probably will get debate from our friends on the East side, but we have the strongest staff I've ever seen. They go above and beyond. I just want to stand up and say that these guys, and James does work to keep this place going sometimes I feel like he's Scotty on Star Trek, it's just amazing. I want to say thank you to all of you. Keep up the great work, and again personally I appreciate all that you do.
Ms. Littlewood: I have one other thing. I just want to say that you didn't  mention the blinds in the foyer and they look really, really good.
Ms. Boseman: Thank you very much. Those were ordered and approved at an earlier date. They are functional of course, not just decorative. They look nice, but the function is approximately from 3:10 pm to about a 3:45 pm the sun is precisely at the right place where my staff is blinded by the sun. Just letting everybody know they are functional. Thank you.
Mr. Mecsics: Thanks Mary.

District Manager's Report
Ms. Bums: Not a lot to report today. February is when we prepare our tax-exempt applications. Polk County actually does not require us to refile an application every year. As this District didn't acquire any new property, and the use of that property hasn't changed, we just send them a letter stating that. We anticipate the exemption we got

granted last year on the golf course. The next meeting is February the 19t•h that, I do not have anything else.
Mr. Mecsics: Any questions for Jillian?

Other than

Mr. Zelazny: Jillian, could we cover the questions I asked you on the financial thing, since we are getting ready to go to the financial period. For those of you on Board, I did some reviewing of our annual budget compared to the budget on the East. I had a couple of questions because there was some stark differences in the amount of money we are paying for, trustee, dissemination, etc. So, I ask Jillian to please respond to. those, so would just like her to do that so that if you read the question and then the answer, and that way it would be shared amongst the Board members. Thank you.
Ms. Burns: I don't have the questions in front of me, but I'm pretty sure I remember most of them. The questions were why the fees for dissemination agent, trustee fees, and

January 15, 2020	Lake Ashton  II CDD

audit were slightly higher for Lake Ashton II than Lake Ashton. The Dissemination Agent fees are per bond issuance. This District has 2 series of bonds, Lake Ashton has only 1 Additionally, there are certain thresholds in which you do not have to file quarterly reports. It's based on the number of lots sold to end users, which are homeowners. So, in Lake Ashton they've reached that threshold that we no longer have to file quarterly reports under the Trust Indenture. Lake Aston 11, we do still need to do that because the threshold has not been met. So, you've got 2 series of bonds and you are also filing quarterly reports, and they are filing one annual report. On the audit, I think the price difference was pretty slight, I think it was about $400. While I can't speak for the auditor on why they submit the proposal that they did, it's likely for the same reason, the 2 series of bonds. They have an extra fund that they need to audit which would be the 2005 and the 2006, whereas for Lake Ashton there was 1 bond fund. I also would not be surprised to see an increase in the price of our audit for Fiscal Year 2020 with the addition of the golf course fund. So you might see an increase there based on what we have budgeted because they will be looking at another fund as well. And then the Trustee fee, you pay for each series of bonds.  There's  a  fee  associated  with each series of bonds,  generally  it's $3,500 to
$5,000 per issuance. Also, the 2006 series was under a default so there was some additional fees associated there. It has come out of default in the last year so the fee going forward for this fiscal year is significantly less than how much you paid last year.
Mr. Zelazny: On the arbitrage cost, the East has a bond and they also have A2. capital improvement bonds. So they actually have 2 bonds as well. Is it handled differently?
Ms. Burns: So they originally had 2, but when they did their restructuring they restructured to 1 series of bonds. So they have 1 series, but it's actually like a 2017 bond. When they did their restructuring they combined both. So they have 1, that series has an A and a B, and I believe that only 1 of them is even outstanding.
Mr. Zelazny: But not according to their budget. Their budget reflects both the A series or B series bonds and the A2. capital improvement bond as a separate.
Ms. Burns: You guys have a 2005A and B and a 2006A and B; they have 1 series for an A and B. So you have 2 separate bonds issuance, they have 1.

Mr. Zelazny: Then on the dissemination fees, how many more lots does the owner have to sell before we can go to an annual report versus a quarterly report?
Ms. Bums: I can look it up, I don't know how many you have sold to date but I can get you that information and let you know.
Mr. Zelazny: The last thing is on the Trustee fees, I assume we went into default when the builder did not pay his taxes?
Ms. Bums: Yes, they didn't pay their assessments and so the bonds were defaulted.
Mr. Zelazny: I think it was 2017, we renegotiated his taxes, he made restitution, so
why are we still in default in 2019 and 2020? That was all resolved in 2017, why are we still paying three times higher than the East?
Ms. Bums: We will have to pull the re-structuring documents, but it's entirely likely that as part of the restructuring that they stayed in default until payments were made for a certain amount of time, which could have been two years. I can pull them and check, but I did verify with the Trustee and they said it was in default until May of this past year. That was per the Trustee. I can find out but it's likely part of that restructuring settlement agreement that was done in 2017, the bonds were probably in default through that threshold.
Mr. Zelazny: I'd like to know that because part of the commitment to Stan, and Jim and the Board, was that money was paid in February of 2017, and the bonds should have then been not in default so that should have dropped. I would like to know the circumstances on that.
Ms. Burns: I will find that agreement and pull it in reference to and send it over to
everybody.
Mr. Mecsics: Any other questions?
Mr. Mecsics: Jill we got the packet that was emailed and Mary had a copy of them all but can we ensure that we get these at least a week before that Board meeting because, and I know there's changes to the agenda, etc., but to really allow us that time at least 7 days. I'm going to hold you to that, so that we get that to these folks and not just to Mary. If we are going to send these things out and pay for this little booklet that we send out, then it should be complete.

Ms. Burns: Yes, we were short at least a whole week with the holidays and when you do the verbatim minutes and they are 50 to 60 pages, the amount of time those takes is substantial. To have both Lake Ashton and Lake Ashton II done and also their meeting was moved up, you are talking about 2 weeks' time period and Lake Ashton with 3 this month to get that all back. They're working with so many hours in a day. We were short a week with the holidays and most offices are closed between Christmas and New Year's. They did their best to get them to everybody for the meetings with the short month here.
Mr. Mecsics We really need your assistance on that because I will be bugging you every time.
Ms. Littlewood: Jillian, are the minutes done by someone in your office? You have some that just does those minutes?
Ms. Burns: We have multiple people. We manage over 150 Districts across the state. There's staff that does them for all three offices. Lake Ashton and Lake Ashton II are the only two that I'm aware of that do verbatim and the rest are all summary.
Mr. Mecsics: Anything else for Jillian? Thank you.

NINTH ORDER OF BUSINESS	Financial Report
A.	Approval of Check Run Summary
Ms. Burns: The check run summary is included in your package. This is from December 10, 2020 through January 7, 2021. The total amount for the general fund is
$1,946,296.17. Obviously we did not expend that amount of money. What that is showing is the large check run summaries this time of year, because of the fact that when you collect the funds from the tax collector it has not the general fund, but the debt assessments as well. Those are direct deposited into the general fund and then transferred out, so you are going to see a large deposits to the trust accounts in there. We did not spend $1.9 million dollars in the last month, those are transfers out to the trust account or the investment account where we transfer the majority of the general fund money. It gets a little bit more interest than a checking account, so you will see the transfer of those funds in there as well. I did talk to Sharyn, the transfer from the general fund to the capital fund, the amount outlined in our budget, was made in January. We were pretty close to fully collected. So, you will see that in your January financials, the transfer into the capital reserve account. You will see that balance go up as well. I'd be happy to

answer any questions anybody might have, otherwise we are looking for a motion to approve the check run summary.
Ms. Littlewood: I have some questions. We've got quite a few items that are just listed as purchases, purchases, purchases. One is for $2,200, one for $1,300, but it doesn't tell us what those purchases are.
Ms. Bums: That is Mary's credit card. Mary submits a reconciliation for that, we can provide that to you. It's just all the charges, like incidental purchases that are made on Mary's card. They are all approved prior by Jim.
Ms. Littlewood: Is that your own personal credit card or is it a company credit card?
Ms. Burns: Mary has a credit card that was approved to be issued by the COD. It's for things like paper towels, things like that. There's either a check request, or she has to come out of pocket. There's a limit on there and she submits a reconciliation for all the purchases to Sharon.
Ms. Littlewood: Is there any way that we can itemize this stuff?
Ms. Burns: It's itemized on the reconciliation form with the invoices that Mary has. That purchase probably has many different items. What you are seeing is the total for that particular entry. Mary may be able to provide more info on what they are individually.
Mr. Mecsics: The $2,200 one is that the fitness machine Mary? We had the one machine approved in a prior meeting. It kept on breaking, and when we were going to get repaired we would've paid for a new one within the first repair. So, we just went ahead and bought it. That's that big ticket item there Angie.
Ms. Littlewood: I'm not questioning the purchase, what I'm questioning is when we are just presented with this and all we see is purchases, purchases, purchases and we are not privy to what's being purchased, then I'd like to know what it is that has been purchased.
Ms. Burns: We used to include, instead of the Check Run Summary, we used to
include like the invoices and back up in the agenda packages. We stopped doing that, they include account numbers and we had a lot of incidents with that because of the credit card number being listed. This is posted on the website so we don't include the backup information. It is available to anybody by request. We can send it to you, but we don't include it in  the package.  Across the Board for our Districts we had incidents with FedEx

accounts in particular being stolen. Due to how you bill something to FedEx, you literally just list the number on there. For fraud and issues like that, we don't include the backup which is why the Check Run is on there, it doesn't include some of the account information on there. If any Supervisor wants to see it, we are happy to send it to you. Just shoot me an email and we will send it over if you have any questions.
Ms. Littlewood: I don't need the account numbers, I just need fitness machine. It's mainly for the large items really.
Ms. Burns: Let me find out from Sharyn if there's a way to itemize. It looks like it's just the credit card. So, let me see if there's a way to put more info on just a credit card portion.
Mr. Hill: First of all, the $1,300 and $14 credit. Last month there were 3 debits and 1 credit entry for the same amount of money, this is just to balance that back out to make it correct. The other thing about checking to find out what each item is on the charges, I've set up an appointment to be with Mary once a week or so to go over the invoices, so we'll know what's being charged and what we are paying for. Being new to this, I just now found out that's the best way to do it. Get with her, and she'll help me walk through this.
Mr. Mecsics: Anything else?
Mr. Hill: I have some things I want to cover. I've done an analysis of the budget, what we've spent so far and what the budget says we should spend. Especially the big­ ticket items. Yellowstone, our budget was $180,000 roughly. With Bob renegotiating that contract we are going to save $12,000. Applied Aquatics was $3,550. And annually, it looks like we are going to spend $3,550. By the way, they do the lakes 4 times per year for $700 on each treatment. Personnel expense, the budget is $246,000. We had a large December personnel expense, I don't know if that's because there were 3 pay periods,  or what that cost entails. But if we do that, that's going to make us over budget by $20,000 by the end of the year. I'd like to get some more information as to whether that was a one­ time charge, or because you get paid bi-weekly that we charged _three pay period into December.
Ms. Burns: That is what that was. There was an additional pay period in Decembe.r It had a 5th week.

Mr. Hill: Thank you. For utilities, we budged $215,000. TCO is giving some sort of discount because of the COVID virus when you project it out, we'll only spend $184,000, which will save us $31,000 for the year. These next 2, the Building Contractors and Building maintenance are $44,000, and $40,000 in the budget. It's going to be difficult to say what kind of maintenance we are going to need on a building ongoing, but if it continues like we've done for the first 3 months, we'll save somewhere around $15,000 in expenses there. Now come the two biggest items that are going to cause us problems this year. Engineering, we budgeted $15,000. If I project it out, we will spend $63,000 for engineering. I'm hoping that because Vernick is behind us, we won't have as much expense. We'll be over budget, but we hopefully we won't be over by $45,000. Attorney's fees we are budgeting $40,000 and ifwe project it over the year we'll have spent $62,000, which is $22,000 over budget. We need to watch our attorney expenses. I know the attorney expenses and the engineering both go together. They are difficult to control because  of what  we face with people like Vernick. The next question I had  was  the
$75,000 borrowed from the capital reserve to pay bills in November, it's still showing that
we haven't paid that money back to capital reserve. If I take the entire field and administration  budget  it's  $1,165,000. · Projecting   out  annually   we'll   have spent
'
$1,276,000. We are $111,000 over budget. It appears to me that money is going to be
tight this year. We need to be aware of what we are doing, and try to cut where we can. I think it's going to affect our capital projects for this year. I noticed in the Check Run, they transferred $1,100,000 over to the interest-bearing account. That would only leave us, according to what's on the financials, would leave us $217,000 for capital projects. Am I reading  that right,  Bob?  The  general  fund  shows  $1,123,000  and  if  you subtract
$1,100,000 that they are putting in the bank, that only leaves $23,000. I need a clarification as to which one you think is the correct number.
Mr. Zelazny: I will have to look at your figures, but if you extrapolate it out like you are doing, it's true that we are going to be well over. I think in terms of the engineering and the attorneys, their fees will go down now that we've got the engineering done on the cart paths, the bridges, the roads. We've got the issue with the land owner with the lake level. Hopefully those go down. For some reason, those historically are high and we always underestimate that. To further clarify what our position is, in our budget we

projected a carry-over of over $230,000 starting the year. That figure actually only was
$130,000. So we are already starting in the General fund budget $130,000 behind.
Mr. Hill: I wanted to ask you about that, the carry-over money was $170,000 and then it was $123,000, and if I'm reading that correctly, the $192,000 that you are transferring to capital budget was based on the $170,000. So now if it's going to be the
$123,000, you are not going to have $192,000. Am I thinking right there or not?
Mr. Zelazny: The $192,000 was the figure that married up to form revenue to expenses. The difference was the $192,000. So, obviously that figure goes down since we were 100 and some thousand dollars short in revenue. So that number does go down.
Ms. Burns: The full transfer was made in January; they did tran.sfer the full amount of that capital reserve, the full $192,000.
Mr. Zelazny: So, you are telling me the $192,000 has already been transferred? Ms. Burns: Yes, in January.
Mr. Zelazny: We've never done that before, but this year we are transferring  it at the beginning of the year.
Ms. Burns: We generally transfer it when we are close to 100% collected, and we were 100% collected very early this year. We were at 90 something percent by December. So the full amount was transferred. Last year, we were so far over early with the golf course that we knew we weren't going to have that money. The administrative expenses by that point in the year was pretty clear. So that's why it wasn't made last year.
Mr. Zelazny: So to answer to the question the $192,000 has been transferred, but what will go down is the first quarter capital reserve will go down significantly. That's really the problem because in your calculations you transferred $269,000 from the first quarter from  the general  fund  reserve  to the capital  budget.  that  $260  something  is down by
$130,000 or something. I'll have to look at the exact number. We are behind and we are going to have to watch the budget significantly. When we get into talking about Lake Hart and we can do an analysis of the capital budget going out and I'll have that for you if you want for the February meeting, but we have $50,000 of unprogrammed capital project already that are on the books and funded, or contracted to do the Portico. That's not in the capital budget today. Our financial situation,  I don't think it's as bad as you say when

January 15, 2020	Lake Ashton II COD

we go way over. We have to hit our budget numbers in every category, if we are going to stay solvent without having to look for assessments from the residents.
Mr. Hill: I just want to clear up a case in the $265,000 that is set aside for 1st quarter reserve, you have used some of that money to bring it back to $192,000 for capital projects?
Mr. Zelazny: No, as Jillian said she transferred the $192,000. So that's transferred out. Everything that is over the money coming in, and rest of the money spent, has to come out of that $265,721. The difference between what we budgeted to be transferred, and what was transferred, that automatically comes out of the $265 and then  anything that is spent over and above the budget under Field and Admin comes out  of that $265 as well. I think we have enough in that first quarter reserve to cover everything, but what  it will affect is that there will be no money carried over to next year and that will give us about a $200,000 lower starting point. The benefits that  you were looking at of moving that 1st quarter capital reserve over to the capital budget, when you were looking at $265 in your analysis, that really is not $265 now it's down to $170 something. If we over extend, that's going to go down even lower. When you do the analysis of the five-year capital budget and where we are, if everything that is scheduled in the reserve study breaks when it's scheduled when it's scheduled to break and we have to pay full price, which is the price that we identified in the reserve study, we are going to be very, very, very close for at  least for the next 4 or 5 years. When Alan did the analysis on the roads, if we don't mill Ashton Boulevard this next year that's  a $110,000  saving. An alternative is to do temporary  repairs  and seal coat it until the construction  is done, that moves  the
$100,000 down the road which give us, $100,000 lee way the first couple years. And then of  course  as  Alan  said,  Pebble  Beach  Boulevard  is   scheduled   for  2022,  which  is
$106,000. If we elect not to mill that and we elect to seal coat that and fix it partially fnstead of milling from the HFC to Wing Foot which is what I think the 106 was, if we elect not to do that it kicks money down the road. That puts us in a better financial situation. If you look at this year's budget in gym equipment, there's $18,000 based on the reserve study. Right now all of our equipment has been upgraded, we've replaced 3 or 4 pieces of equipment. We replaced 1 this year. All of them are past their life cycle, the money is scheduled to be in the budget this year. If we do not spend that money, that money along

with the requirement moves down, which gives us a bigger pot of money going forward. You have to kind of put all the moving pieces together, but I would say that as we get into the discussions the rest of this year before the May time period, I would recommend that we focus on posterity and keeping with in the budget, not looking to approve anything that's not health and safety related, or an emergency type thing where there's a failure in a road network or something like that. We should also do a very, very, hard look at the reserve study to see if we can move some things around and make it more realistic and then I think we will be fine. We need to focus on sticking with the budget this year, and next year we need to come up with a more realistic budget. If we are missing the mark on attorney and engineers every year, we need to build that number up.
Ms. Burns: I confirmed with Sharyn that the $75,000 was transferred back on January the 8th•
Mr. Hill: I agree with you that the $265 I thought personally thought that too much to reserve for 1st quarter, October, November, and December. We had $118,000 of expenses in October of this year with the insurance being the highest number, so we need to have a certain amount of carry-over going into October. I just thought that the
$265,000  was  a  little  too  much.  I  have  another  question,  my  understanding  is  the
$115,000 coming from the East is due this month, do you have any idea of when we are supposed to get it?
Ms. Burns: It's was already paid. We've already received the $115,000 from Lake Ashton and we have also already made the payment on the note to the prior owner. Both of those were due in January. They were done prior to that date.
Mr. Mecsics: For the residents, about a year ago we started this kind of accounting and forecasting our budgeting. I will tell you it was the right move. I know there was a lot of hard work by Bob Zelazny, he used to have a full head of hair. I know Duff has been working hard too. If we don't need it, we can move those down and move those out to accommodate what resources we have. I want to say thank you to both you gentlemen for all the hard work on this, and we just have to keep on. What I'd like to see is that each functional area like the HFC, I'd like to see a real time running of what we've spent versus what is budgeted. If we know that if we are going over at a certain time, we can ask those questions as to why. For both the approval Check Run, do I have a motion to approve it?

January 15, 2020	Lake Ashton II CDD

12th

all in favor the Check Run Summary for December through January 7th for $1,946,296.17, was approved.

On MOTION by Ms. McKie, seconded by Ms. Littlewood, with

8.	Combined Balance Sheet
Ms. Bums: I think we did kind of dig into that as a part of the discussion that we got into on the Check Run. There's no action necessary, but I'd be happy to answer any questions that anybody might have on the financials. As I stated, earlier we are pretty close to collected on our tax bill so that's good news.
Mr. Mecsics: Any questions? No motion is needed.

TENTH ORDER OF BUSINESS	Supervisor Requests
Mr. Mecsics: I 'd just like to take the first one. For all the Supervisors, I know you get a lot questions as to why things happen especially with the HFC or anything like that. I've been remiss, especially with the holidays, so when we had things go on like the pool or anything like that here, between Mary and I we will update through Jillian so we don't get in trouble with the Sunshine Law. I would ask that for all the other function areas if something comes up, please get with Mary and we will get with Jillian so that we all know what's going on.
Ms. McKie: I have an update about the Ashton Boulevard landscaping. Ashton Boulevard highlights Lake Ashton West's relaxed ability through its Mediterranean design. Annuals spotlighted our vibrancy. I will review a preliminary plan for revitalizing Ashton Boulevard. The objective for the Boulevard is to maintain its stability while reviving it's vibrancy though color. Seven planting areas establish the Mediterranean foundation with either Magnolias or sculpted shrubs. In the Magnolia sections, box hedges support the Mediterranean theme. Focus plants and color coordinated flowering perennials will be placed in front of the hedges. The sculpted shrub sections will be surrounded by focus plants and color coordinated flowering perennials. The seven planning areas will maintain continuity and variety. Color coordination will provide flow and interest as people drive, walk, or bicycle on Ashton Boulevard. The choice of Florida friendly plants is based on

the right plant at the right place. Sustainable plant attributes include sun exposure, irrigation, resistance to drought disease, insects, and to attract bees, butterflies and birds. Royal palms will be planted where Medjool palms were removed. Royal palms provide continuity until the remaining the Medjool palms are replaced. Their stately, self-cleaning and grow to 50 feet or more. They are not vulnerable to the lethal bronze disease. Royal palms will replace the remaining the Medjoool palms based upon available finances. Plans will be updated at future Board meetings as progress is made. Finances will determine when the staged improvements begin. This is not an overnight project. To be done right and honor the COD budget, patience is required. Ashton Boulevard will reflect the Gare and variety we bring to our homes. Any questions?
Mr. Mecsics: Great job.
Mr. Zelazny: Colette, is this going to be presented in February or March?
Ms. McKie: I can't really give you a date. I'm working with Yellowstone now to determine the plants, and then we'll decide which sections of the seven will be done first. And also, I've been advised that with the palms being installed and or removed, we don't want to have any new plants around them because they could be jeopardized by the work that's done. Jim and Mary and I were there while they took the palm out at the entry, at our back gate. There is a lot of work involved, there is a lot of dirt involved, there is machinery involved and so I don't have a date at this point.
Mr. Zelazny: Will we be talking about the cost when you present it? Ms. McKie: Of course.
Mr. Zelazny: Okay, I'll just wait for the meeting. Any other Supervisors?
Mr. Hill: I want to thank you for the assignment you gave me with water, electricity, and sewage. Especially sewage, but I need to know who do I go to, to find out what I need to know about it.
Mr. Mecsics: That would be Alan.
Ms. Littlewood: After the last Board meeting that we had where positions were given out, we all got an email from a resident who said that Supervisors can refuse the request to take on a position. In fact, Supervisor Williams refused to. So he was responsiblity free for most of his tenure. I was on the understanding that this Board was answerable to the residents for whatever and appointing someone to do landscaping, do

roads, do HFC, they were just the point of contact. The residents can come to anyone of us on any of the subjects, is that correct?
Ms. Bums: Yes, there's nothing wrong that would prevent a resident from talking to any Board member about any issue that they would like.
Ms. Littlewood: So, to say that a Supervisor is responsibility free for his tenure because he refused to do something is wrong, right? I just want to make it clear. Another thing, this might be for Sarah, Mary and I had a couple of incidents over the last month. Somebody that I knew, she's not a friend, but somebody that I knew from a previous community that I lived in that worked in the center like this one, contacted me a couple of years ago and said she'd left that position and if anything came up in our community would I let her know. So I did. A few days after I gave her Mary's information, and I sent it off and just said this position is from this time to this time. So, she sent off an email and Mary didn't get it. I don't know whether Mary got it, or didn't get it at that time, but she wrote to me again, and said I've sent in the email and I haven't had a response. So I wrote to Mary and explained what had happened, and said did you get the email? I want to say at this point that this was not me recommending somebody, it was just somebody that had asked me to keep an eye open. I didn't get any response back from Mary and so the next time I saw Mary, I asked if she got the email and she said that she had. But she'd been told that she could not give me any information on any applicants due to privacy laws. Now, I didn't ask for any applicant information. But my question is, the staff are all responsible for every Board member, right? Is that correct?
Mr. Mecsics: Well, let's clarify that. People don't work for one position, they work for Mary. They answer to me as the Chairman on that, but you can ask questions of Mary or any of the staff members that's correct.
Ms. Littlewood: I didn't ask for any information. I just asked her to actually just respond that she had received my emails. And the second thing is, when I was going through this yesterday and I came to all these purchases on the check run I asked Mary who did the accounts. She told me who it was and I said I need to contact them with some questions. She went to give me the number and then she said, this is Duffs responsibility I'm not sure I'm supposed to give you this. I said I can't talk to Duff about this, due to the

January 15, 2020	Lake Ashton II COD

Sunshine Laws so, I need the information. As a Supervisor that's not responsible for that specific thing am I not entitled to ask these questions?
Mr. Mecsics: You can ask the questions. If you have a question for let's say a point of contact, with GMS, and I think you were talking about Sharyn, then you should talk to Jillian.
Ms. Burns: Any Supervisor can contact me or Sharyn at any time with any questions or any issues.
Ms. Littlewood: Well that clears that up because this was yesterday morning, so it didn't leave me a lot of time to do anything. I am allowed to ask for these things, right?
Ms. Burns: Of course.
Ms. Sandy: I would just add that often receiving that information before the meeting can help make meetings more efficient, because you can have your answers prior to the meeting and it doesn't take as much time during the meeting to kind of flush it out.
Mr. Zelazny: I apologize for not having it as an agenda item, but I want to talk a little bit about Focus 2025 work group. As you know, I ran the 2020 Focus group so I would like to kick off the 2025 group. I've talked with Steve Realmuto from the East. They are very interested in working together on this. As you remember last year probably 70% of our responses on the survey came from the East. So, if we can get some synergy here in identifying where we want the entire community to be in 2025, that would be very beneficial. We've sent out a call for volunteers and we have 10 volunteers that have volunteered to work on the committee. I think Steve has 5 right now so far in his group. What we would propose is an early kick off meeting, a joint meeting between their committee and our committee in early February. We would talk about the goals, the procedures, the scheduling and everything like that. Then we would need separately, the East group would meet and the West group would meet separately coming back together in a joint meeting at the very first part of April. At that time we would develop the survey  to send out in hopes then that we would sent the survey out within the first week or second week in April, get it back, and meet as a group and write our report with the results of the survey and our recommendations to the Board.
Ms. Burns: I just want to state a couple of things for the record. This is not an official committee that is appointed by either of the Lake Ashton II or the Lake Ashton Boards.

They are not making findings to the Board, so this is a group of residents independent in the community that is coming together to send out findings to the COD HOA community­ wide groups. We are prevented from having multiple Board members participate in this Board, so to the extent Bob is requesting to participate, we ask that he is going to participate in this outside group on his own.
Mr. Zelazny: Well, there will be no Board members participating. It is a group that will report back to the group as a report just as we did 5 years ago. The goal is to get the survey done and get the report back prior to the May budget workshops. Part of the report is near term, mid-term, and long-term goals, and we have to put dollars associated with that. We need to have that before we go into the budget workshop in May. I'll be working with Steve within the next week or so to see if we can get some dates put together to start this off. Obviously, we'll do the announcement because the Board member will be present at the first one to kick it off and let them go on their way. I think the last report is on Iris's website, you can pull it up and look. I thought the group that did it worked very hard. I can't say enough about Iris getting the survey out, and putting it together for us, and the statistics. I think it was the most successful survey that we've had in the community in
terms of responsiveness. We had well over 700 responses to the survey. If we get that same level of response, we should be able to chart a pretty good road map ahead for the
community for the next 5 years. I put out the call for anybody that wants to work on the committee, please let Crystal know at the front desk and we'll send out the appropriate information.

ELEVENTH ORDER OF BUSINESS	Public Comments
Mr. Mecsics: Public comment time, do we have any comments?
Ms. Burns: I did receive one public comment that came in via email that came in after the meeting started. I let them know that I would read that at the end. It is from Mark, and I do not have a last name or an address. It reads, "I request the Board of Directors to pave the access to the cart path from the Pebble Beach Boulevard roadway between 6096 and 6104 Pebble Beach. Currently this heavily used access is gravel and unsightly. Perhaps the contractor installing the paved access path to the cart path, at the North

January 15, 2020	Lake Ashton II CDD

Pebble Beach cul de sac, could do this small project at the same time." Do you want me to forward it to you so you have the location?
Mr. Rayl: Yes.
Ms. Burns: I have a comment on Zoom. It says Gloria. Go ahead when you are ready, you will just have to unmute yourself on your end.
Resident (Gloria, 5172 Pebble Beach Boulevard): I just want to say regarding some of the statements that Supervisor Littlewood had said about the marketing of homes that are on the lake. I am on Rattlesnake Lake and when we purchased our lot there was a forest of trees growing here in the SWFWMD  area and some weren't even in the lake  a little bit, I think. Of course the lake was obscured. This lot was marketed as lake view. We are taxed lake view. Those trees weren't invasive, we were told they were not invasive. We removed them. We paid for them to be removed because they were a danger to our home in the hurricane season. I checked with a realtor at the time when all these large trees were here and she confirmed that yes, even though the trees were obstructing the view of the lake, this property was considered full lake view and we would be taxed accordingly. That is our personal experience as well as the experience of the other members of my neighbors in this immediate area. So, I would love to see both Rattlesnake Lake and Lake Hart maintained in a certain fashion. I also realize money obviously seems to be an issue and we have to be considerate of all of our  neighbors, not just ourselves. Thank you.
Mr. Mecsics: Do we have any other comments? Hearing none,

TWELTHTH ORDER OF BUSINESS	Adjournment

On MOTION by Ms. McKie, seconded by Mr. Zelazny, with all in favor, the meeting was adjourned.

There not being any further business to discuss, who will ask for adjournment.