MINUTES OF MEETING LAKE ASHTON II
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Lake Ashton II Community Development District was held on Friday, January 21, 2022 at 9:00 a.m. at 6052 Pebble Beach Blvd., Winter Haven, FL 33884.

Present and constituting a quorum were:

James (Jim) Mecsics	Chairman
Bob Zelazny	Vice Chairman
Mary Clark	Assistant Secretary
Colette McKie	Assistant Secretary
Angie Littlewood	Assistant Secretary Also present were:
Jason Greenwood	District Manager, GMS
Sarah Sandy via Zoom	District Counsel, HGS
Alan Rayl	Rayl Engineering
Ron Lavoie	Indigo Sports
Brian Rhodes	Indigo Sports
Rhonda Mossing	MBS
Jill Burns	GMS
Mary Bosman	Community Director

The following is a summary of the discussions and actions taken at the January 21, 2022 meeting.

FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Mr. Greenwood called the meeting to order at 9:21 a.m. and five Supervisors were in attendance constituting a quorum. The Board recited the pledge of allegiance.

SECOND ORDER OF BUSINESS	Approval of the Meeting Agenda
Mr. Mecsics: Do we have any changes or recommendations to the agenda?

Mr. Greenwood: As presented, there are no more further changes unless Colette has one.
Ms. McKie: Yes, we just got the microphone to work. Under section C Landscaping and Irrigation Update, number 4 is actually the same issue as number 2. That was my oversight. Also, number 3, the resident requested that it be tabled for multiple reasons.
Mr. Greenwood: Okay, so when we get to that part we can just skip over that one and move onto the next item. Does that work?
Ms. McKie: Yes, thank you.
Mr. Mecsics: Jason, I would also like to offer we move the closed session, which folks won't be allowed into, to the end of the meeting after the public comments until we adjourn. That way, once they are all done they can leave and not have to worry about coming back. Secondly, we have a lot of folks out here and I know they have a lot of public comments in the different areas. Rather than having a long public comment period in the beginning to where sometimes we may not hear or remember some of the things we talk about, what I recommend is that if you are coming up about the pickleball courts or with the Sawgrass, then you will have your time to talk about your issues in the public comments at that time. I think that way it will keep the Board cognizant of what is being spoken about at that time. Do I have any discussions on that?
Mr. Greenwood: There are some technical difficulties. We need to change the Zoom link. If we can come out of this one, and then go to the Lake Ashton II. At that point we will be able to see everyone joining in.

THIRD ORDER OF BUSINESS	Public Comments on Specific Items
on the Agenda (the District Manager will read any questions or comments received from members of the public in advance of the meeting; we ask those members of the public wanting to address the Board directly first state his or her name and his or her address.)
*This item was not discussed

FOURTH ORDER OF BUSINESS	Approval of Minutes of the November
19,	2021	Board	of	Supervisors Meeting
Mr. Mecsics: We need the approval of the minutes. Do I have a motion or any changes to the minutes as you were given?

On MOTION by Ms. Littlewood, seconded by Ms. McKie, with all in favor, the Minutes of the November 19, 2021 Board of Supervisors Meeting, were approved.

FIFTH ORDER OF BUSINESS	Golf Course Update from Indigo Golf
Mr. Mecsics: Golf course update from Indigo Golf. Welcome, gentlemen. I stand corrected, Treon Golf.
Mr. Rhodes: We're Indigo Sports now, it's a division of Treon, so either one works. Brian Rhodes, Indigo Sports, Treon Golf. This morning I'll quickly cover some December financials and November financials since we didn't meet in December. The facility in November produced $116,411 in revenues, that is $21,000 over budget for the month. The golf department exceeded budget by $10,400. The rest was made up by the F&B department. Revenues were $32,000 higher than year-over-year month of November 2020. EBITDA was $26,167 for the month. So we were positive, that exceeded budget by about $13,000. Maintenance department, we did incur quite a bit of expenses. We're about $15,000 over budget. This was related to timing of applications for chemicals and fertilizers and a few repair and maintenance issues. It should be noted we're $21,000 at that point under budget for the year. So it's more of a timing issue and how it's working out and how the budgets relate. Our yearly net income at the end of November was
$35,670, which was $60,000 ahead of budget. The team at Lake Ashton put up a very good November. We also put up a very good December in revenues and financials. The facility generated $187,760, so $12,000 more than November and December. It was about $16,000 higher than budget. F&B had a very good month. They beat the sales by
$11,000 in budget. So even though we're running into some staffing issues, and still dealing with the pandemic, we are seeing the revenues return to normal or at least expectations. Pro Shop had a great month in sales. They beat their budget by $843. It was about $2,500 over a year-over-year in sales. F&B department as I mentioned earlier,

we had a fantastic month. Their cost of goods for the month ran at 42.6%. We budgeted 39.2%. It's a little bit higher. We are dealing with supply chain issues, getting different products, also inflation. If we change the menu prices every day, it definitely it wouldn't be great for our customer service. We're dealing with what we can, if we do need to change prices, we will. We did have some major repair and maintenance in December in F&B, refrigeration, plumbing, also had some spoilage and wastes that also drove up that cost of goods. Total labor in December was slightly lower than budget. Golf department was very close to budget and expenses. Maintenance department, we spent about $9,000 more than we had in budget. Again, we're still under for the year. It was really repair and maintenance. We repaired a tractor. We had to run a tractor while we repaired it. The weather was very good. We ended up mowing a lot longer and more times in December than what we normally would plan for. Fertilizer and chemical costs were higher. Some of that is due to just that it costs more now. I've seen plenty of stuff that would cost us
$28,000 last year now cost us $40,000 for the same amount. Those products are based off of gas production, so if the gas goes up our price in chemical definitely goes up higher. F&B, I mentioned that we ran into a lot of repair and maintenance. We spent about $3,000 more than budget for the month, but $2,000 of that was repair and maintenance. Another
$1,000 was either recruiting costs for employees to try to get employees in, or supplies because they correlate with the additional sales. Leases and taxes, we're working with the Board here as the maintenance lease is not hitting our books right now. I have a feeling our numbers are over inflated by about $10,000 when I give you the EBITDA for the year. December's EBITDA was $26,000 which was about $5,000 ahead of budget. Year to date, we're $65,000, we were actually budgeting at this point in time to be a flat, just break-even EBITDA, so it's $65,000 ahead. I'll answer any financial questions if you want, otherwise, Ron will come up and give an update on membership.
Mr. Mecsics: Any Board members have financial questions? Thanks. Good job.
Mr. Lavoie: Good morning. I'll update on the membership so we know where we stand right about now, but we have 401 memberships, which equals 622 people. Last year we were at 390 and 609, but we have 180 single members, 221 family members. Biggest growth is in the associate membership, we've gone from 104 prior year to 132 this year, which also has a great effect on greens fees. We're up 39%. We went from, for

this same time period from the beginning of October, $38,749 last year to $53,740 this year. Also, I did a trailing 12 months so I could take a look at the COVID year, but also the year before, the years '19 and '20, and we're up 9% total revenues. The shop is actually up 31% from $138,000 to $181,000 and that's a direct reflection on Matt taking over the Pro Shop. Golf fees, which are carts, membership, guide range and anything else, we're actually up 11%. Food and beverage are the only one that's down. It's down 12% from 293 to 258, and probably almost all of that is everything that they used to run at night that we've done sporadically here, whether we're in a COVID crisis or not in one and we are going to continue to karaoke on another week, try that again. But overall, the numbers are great, everything is growing. Giving an instance, the prize fund, which is all moneys that go to the tournaments, is basically flat $83,000 versus $82,000. Again, just looking at the numbers, wondering who we were and where we're going, it's a good story, it's still is. However, just like Brian said, when we are ahead by $65,000, we're still looking at pricing another lease package because we just spent about $6,000 on the tractors, which is usually good money spent because obviously they'll last a long time. But fairway units are on their last legs, so we'll be probably bringing that to the Board in another month or two. But other than that, we're going through the same problems. I don't know if it happened with both of the East and the West, but just trash pickup, for instance, just the one at the Pro Shop went from $398 to $580 a week. Again, it's happening everywhere, obviously we're going to have to go up in prices upstairs. Again, we're in the same predicament where raises have to be given to a lot of people, especially to the maintenance crew, and that's going to be going up over the next three years. But other than that, things are great and, it's just the pressure of making everything work all the time, but right now it looks like we're headed for a good year.
Mr. Mecsics: Do we have any comments? Go ahead, Colette.
Ms. McKie: Thank you. Later in the meeting we're going to address the installation of the cart path on Sawgrass or between Sawgrass and the current path. Does the golf course management have any perspective on that issue?
Mr. Lavoie: The one thing I'd say is anything that speeds up our maintenance crew. Which that will help alleviate any issues, any of these paths that go onto the golf course, they are always a bonus. Again, one way or the other, if there is a path there or isn't a

path there, again, that's the powers to be. But it would be nice for us, again, just for access, and again, health-wise. Sometimes when something goes wrong on the golf course, I'll always say you can't have enough access points. But obviously, neighbors and members, that's a different opinion. But if you're asking us, yeah, we always like them. Like I said, anything that can speed up. This golf course is short, again, we talk about the length of the golf course, this is without a doubt in my entire career one of the worst golf courses maintenance wise to get around. Every time you do something, you got to go 1, 2, 3, 4. Most golf courses you could cut across fairways, but not here. Like I said, anything that can help speed that up. I know all of you have seen it, but we have carts that can't go 20 miles an hour. It's a long ride to go from one spot all the way to another. That's my feeling on it.
Ms. McKie: Thank you.
Mr. Lavoie: You are welcome.
Mr. Mecsics: Bob, you have something?
Mr. Zelazny: Yeah. Ron covered all the numbers. A number you didn't cover, which is I think a pretty impressive number, is last year we played 51,000 rounds of golf on our golf courses. You can see that it's well-used by the residents.
Mr. Mecsics: I just want to say, great job and keep it up. I'm just very happy for a long time coming but keep up the great work. Thank you.

SIXTH ORDER OF BUSINESS	Presentation on the Memorial Project
(Requested by Supervisor Littlewood)
Mr. Mecsics: Angie, presentation on memorial project. You're up, kid.
Mr. Greenwood: Jim, just a quick question that was being asked. Obviously, we're going to go by if we've got request to speak forms on agendas, specifically the agenda items, but if there are other requests to speak, are they able to speak at this point or would you rather wait until later on? It's up to you.
Mr. Mecsics: Yeah. Angie, would you defer your presentation? Those that are not addressed in specific areas, they are more than welcome to come up and talk.
Mr. Greenwood: I do have Miss Winchester, correct?
Resident (Ms. Winchester): Good morning. I just wanted to step up really quick and I wanted to do it at the beginning of the meeting because I know that for the last two

and a half years I've been coming here and griping at you guys for two and a half years. I want to really stand up here and say, thank you. Thank you for finally working with us. It was a pleasure to work with Colette. Her and I work very well together. Rattlesnake Lake looks beautiful on the Hogan side. I really just wanted to come up here and say that accomplishments can be done if we work together. Thank you to all of you for working with me, getting paperwork signed, Mary getting the check out. It was crazy work, but thank you. I wanted to start it out by saying, again, two years' worth of griping, but it finally came together as a team. Thank you very much for working with me. I hope we can continue this on and get that maintenance under control and everything else. But thank you very much to the Board. I'm sorry I got to run to the other meeting.
Mr. Mecsics: Thank you, Sheryl.
Mr. Greenwood: I'm just reviewing the requests received this morning. They are identified as items on the agenda, so we can move along at this point.
Mr. Mecsics: Angie, you are up.
Ms. Littlewood: I was asked to present to the Board some kind of Lake Ashton memorial recognition project. The purpose of which was to outline the framework by which residents can memorialize their friends, family, and loved ones through either cash donations, product donations or sponsorship. The previous Board had discussions on moving forward with a project that would allow residents to remember lost loved ones. The Board also wants to recognize residents who have made monetary donations or product donations that have added to the enjoyment of the residents of Lake Ashton. The golf course sponsorship and tree planting. The first item the previous Board discussed and approved was the memorial sponsorship of holes on the golf course and the possibility of planting trees on and around the course itself in memory of someone that a resident wants to memorialize. While this is an option as any donations for this go towards the golf course, I believe this area should be handled either by golf course management or the golf course liaison committee and not by Board Supervisors. The reason being when purchasing the golf course, one of the criteria put forth to the residence was that the Board would not be involved in the running or managing of the golf course and that it had to pay for itself without extra help from residents. My feeling is that by the Board being involved in donations to the golf course, it would muddy the waters for the residents. With

that being said, I have spoken with Ron. If he can say what type of tree and where it should go, he doesn't see any problem with planting trees to remember loved ones or purchasing memorial pavers to go around the golf course sharp. But it would have to go through the person designated by the golf course liaison committee or the golf course management team. Residents cannot just plant a tree anywhere they wish. The second item previously discussed was how to recognize friends of Lake Ashton. There should be somewhere where residents who have donated items, equipment, money or product are recognized if they so wish. I'm recommending that this be done in the form of an eight by
11 album with the approval of the residents, that page would contain a photo of themselves and the item or just the item and the name along with the description and a note of gratitude from the Board. If the Board wishes to acknowledge the level of donation as previously addressed, the album could be subdivided into platinum, gold, silver, and bronze donations. The album should be kept in the foyer so every resident has access to view it. Each resident can still receive a framed certificate recognizing them as a friend of Lake Ashton if they so wish. By recognizing residents in this way, it will avoid plaques being placed all over the HSC and the community and consolidate them, making it easier for residents to see and appreciate. Moving on to the memorial for all residents who want to remember loved ones. I did some research and it appears that pavers are the best way to do this. The cost is relatively low, which makes them affordable for most residents. There are two areas where pavers could be laid to form a memorial area. They are the areas to the left and the right of the entrance of the HFC when looking at the doors. The area on the right is the most preferred as there are no drain holes and that provides a location for all to see. We have around 50 pavers that could be used to start the project and until we have enough to make a memorial area, pavers could be placed along the path edge leading from the cart path to the HFC again. Moving on to who can be remembered. This is up to the Board to decide who can be remembered with pavers. My suggestion would be that they should be kept to residents of Lake Ashton only. Friends of residence or family that do not live in Lake Ashton, but had loved ones leaving here and feel that they would want to be remembered in this way should be allowed to purchase a memorial brick. However, the person being remembered should have been a resident of Lake Ashton at the time of their passing. Those of us who have pets, consider

them family members. But the area under consideration is not for pets. The Board would need to decide the size of the donation required. My recommendation would be a cost of
$250. This would cover the cost of the paver, the engraving, and the placement of the paver. This is a one-time donation with no renewal period. Once purchased, it stays in the ground forever. As this will be designed eventually to be an area where residents can sit a while if a resident wants to donate a bench or a large part to be planted up then the Board should consider providing the residents this as an alternative way to remember loved ones. A memorial plaque could be placed on the bench or in the plant pot to keep continuity in the two areas. The Board would decide on the bench and the parts and plants. The cost of these types of donations would be determined at the time of the request. I have put in a disclaimer, residents wishing to purchase paver should know the following. This is not sacred ground and the pavers would be walked upon. Due to the size of the pavers, only wording in the format that the Board chooses will be allowed. I have actually provided you with a sample. They are the only two types of font that can be used on those. If for any reason the pavers must be dug up and reinstalled once in their permanent position, the Board is not responsible for replacing any broken or damaged pavers. All pavers are the property of the CDD and cannot be removed if the resident that asked for the pavers to be laid moves out of the community. All paver requests forms should be given to the community director to be approved by the Board Supervisor responsible for this project. The COD will be responsible for keeping the area clean and in good order. Residents should not take it upon themselves to do this. The COD has no control over rising costs. This could cause the donation amount to the amended from time to time to reflect this. I have included a quote from Unlimited Property Solutions and I also met with Acrux. Both of these companies have done work in the community for the COD. But Acrux did not come back to me with a quote, for the Board to break even on this project, we would need to ifwe went with the Unlimited Property Solutions, "For the Board to break even on this project, we would need to sell seven pavers." Alternatively, the memorial pavers could be laid on the walkway to the HFC entrance. That's the walkway from the car park to the door, which would not incur any additional costs to the community. The Board needs to decide if they think this will be a cost-effective project. I have also included a printed sample, as I've just explained of the fonts, the only local company I can

find who does this is Davis Monument in Lakeland. Should the Board choose to go ahead with the memorial, Unlimited Property Solutions wanted to sponsor this project in some way. As you can see from their quote, they will donate some of the pavers. The Board and the community are also blessed to have Michael Kennedy of Edward Jones as a sponsor in this community. He has sponsored many events and activities in the community and wants to contribute in some way towards this memorial area by purchasing pavers for residents who have lost loved ones to breast cancer only. Now, Michael did say we'll try and get it today. I don't know whether he's here. I can't see him. But I asked him to come and explain what he wanted to do but obviously, he had something on and he can't make it. But basically, that's the end of the proposal and it's up to the Board now to talk about it and decide what they want to do.
Mr. Mecsics: Thank you, Angie. I open it for comments.
Mr. Zelazny: Angie are we looking at just discussing it today and then coming back at a later date to make a decision, we set the plan going forward?
Ms. Littlewood: Well, it does need some discussion, but the Unlimited Property Solutions quote will only last for so long so I don't know how long.
Ms. McKie: I just have a question on number 7. Where alternatively the memorial pavers could be laid on the walkway to the HSC entrance which would not incur any additional costs to the community, do you mean the memorial pavers would be placed on top of the current pavers?
Ms. Littlewood: No, you would have to remove the paver to insert a memorial. Ms. McKie: So you'd take one of the blank ones out and put. Okay. Got it. Thank
you.
Mr. Zelazny: Well, for discussion purposes, I totally agree with the premise and the
concept. I think the tree sponsorship on the golf courses is a good one, a viable one that will both help the golf course, help the community, and provide recognition for those people that have passed on. I'm a big supporter of the friends of the Lake Ashton initiative, which recognizes those people that have made contributions to the committee and how it's recognized here. I think Angie has done a very good job on that. I am not so supportive of the memorial project as presented today. One, I'm not supportive of putting pavers in the two green spaces that we currently have in front of the HFC. Especially if we're talking

about adding benches and flowerpots and things like that. If we elect to do that, I would certainly pick the area of left of the HFC doors because the area to the right of the HFC doors is the only available land. If the Board at a later date decides to do an outdoor pool, that is the only available space for that to go. The other thing I would suggest we look at is the rose garden. Identifying a section of the rose garden as a memorial garden for those people and designate it as such and put the pavers there.
Mr. Mecsics: Okay, are there further discussion?
Ms. McKie: I have a question about the tree planting that I can see no information about what the cost would be for people to donate to that. There's just not enough information I would think for us to make a decision about that portion.
Ms. Littlewood: I didn't go into the cost of that. Obviously, it depends on the type of tree. The costs will be determined at the time. But I don't feel that is something that this Board should be getting involved with because the money is going to go to the golf course and we are not supposed to be supporting the golf course.
Mr. Zelazny: The original concept when we talked about it earlier was that, and Angie is right, the resident determines what tree he wants to put in and coordinates with the golf course, and he buys the tree. He buys the tree, puts it in, and then through the system that Angie has proposed, gets the brick and we put it in the ground in front of the trees. If you want a big expensive tree, it could be $1000. If you want to put a different kind of tree like queen palm, it could be $250 or whatever.
Ms. Littlewood: I did speak with Ron regarding trees and Ron said he would need to be the one that decided the type of tree and where it went so that's a variable cost.
Ms. McKie: It sounds the tree option is more, if the golf course wants to do that,
that would be a golf course project and the COD would not be involved in it. Why should we administrate something that they really need to make the decisions upon and the money would go to them? To me it's not the purpose of the concept that was proposed for a memorial.
Ms. Littlewood: I think that's what I said in that bit. That it should be golf course or the Golf Course liaison committee. I mean, they could have a representative from there that people could go to if it's too much additional stuff for the management of the golf course.

Mr. Zelazny: The CDD has to be responsible because it's CDD property. But the intent in terms of administration, is all we're doing is establishing the program by which says if a resident wants to plant a tree on the golf course, and he gets the approval of the type of tree and location on the golf course, he will purchase the tree, coordinate with David, put it in, and put the approved plaque in the ground underneath it. The Board really wouldn't have any administrative stuff over that.
Ms. Littlewood: In response to your statement about the area at the front of the HFC, excuse me. I didn't have it measured enough. I have spoken to you before I was on the Board about an outdoor pool and I know that that is the only area that may be available. I didn't request for the area to be made big enough that would interfere with you coming down the side whenever money is available. It would be solely there. Also the guy that came out to see me from unlimited properties, I just looked at the area and said, these two are great areas. But he did point out that there are a lot of drains on the left-hand side which could be a problem, so he recommended the right-hand side.
Mr. Mecsics: As far as a concerned for the pool, that's a concept for future Boards. I appreciate everybody's worrying about those things. What I would recommend for us at the Board since we have this in three different parts, it sounds like the golf course portion is pretty acceptable way in your concept Angie and a good job. That we would take this in bits to do that. I would recommend that we take each one of these areas and put up for a vote whether we want to approve that. Then if we have to flesh out one area then we can do that too. Go ahead.
Ms. McKie: Before deciding about the left side toward the parking lot area, I think we ought to have some diagram to show what that would be, what the dimensions would be. In regards to irrigation on this side, we just had huge irrigation problems over there. So anything that could complicate that, I would be very wary.
Mr. Mecsics: My recommendation we take this by each section and vote on that.
Do I have a motion to vote on the first portion of the golf course area itself?
Ms. McKie: We're just talking about considering it.
Mr. Mecsics: No. This would be a motion to approve that program to be fleshed out with the golf course like them working on it. We would approve because it is, as Bob

pointed out, that is CDD property that the golf course operates on. That portion would be for them to flesh out that program and develop that program.
Ms. McKie: If this goes through the golf course, Bob Zelazny is the Supervisor that oversees the golf course. That would be his responsibility, not Angie's, I would think. So that we don't have confusion.
Ms. Littlewood: No. My proposal is that the Board is not involved in this at all. You have a liaison committee. Do I get that right from the golf course there is a liaison committee? It would be either a member of that Board, somebody would be appointed or it would be Ron. I propose this CDD Board doesn't get involved in it at all.
Mr. Zelazny: Just to clarify, we don't have a liaison committee. We have a committee of representatives from all the organizations that meet on a regular basis to discuss club operations. When we did the contract, we eliminated the Liaison Committee and just assigned it to one person. We didn't have the issue. We did that when we broke out from the east. But I think Colette's question. I think the vote today is that if we're voting to move forward, we're moving forward to develop the procedures, etc. so that we can come back and approve the procedures. My vote would be that we move forward with the flushing out and formalizing of the golf course hole sponsorship and tree planting program. Then for discussion purposes on the next one, the friends of Lake Ashton I would do the same thing. We should vote to formalize it and then come back.
Mr. Mecsics: We have one motion on the first portion. You'll mention your motion. On that to exactly what you just said about formalizing and going forth. Do you have any further discussion on that portion?

On MOTION by Ms. Clark, seconded by Mr. Zelazny, with all in favor, the Tree Planting Process, was approved.

Mr. Mecsics: Let's move on to the next portion, the friends of Lake Ashton, that seems a little easier to implement. Do I have a motion to accept that portion?

On MOTION by Mr. Zelazny, seconded by Mr. Mecsics, with all in favor, the Friends of Lake Ashton, was approved.

Mr. Mecsics: Next one, the memorial project. It sounds like we still have a little more fleshing out in this and I know Angie working with the contractor sometimes we have to be sensitive to the timing of their bidding and what is good for that. But I think at this point in time, again, for the Board's consideration, that we flesh that out a little bit more and then come back and maybe we can talk to our friends at the contractors to extend that out on the pricing.
Ms. Littlewood: When I was talking to Avero, I think his name is, from Acrux, I did ask him if he could just give me a ballpark figure off the top of his head because he was doing something that looked way bigger than the limited was doing. He said he said it would be about $6,000, which is a lot of money. I said, well, a resident has contacted you and asked you for quote and you told her round about $3,000. Why is this such a big difference? He said that that was just a quote for the pavers, he hadn't quoted for labor. If we wait for that one, we're looking at a bigger one.
Mr. Mecsics: Then I would ask for a motion to continue working on this portion of the project and fleshing it out a little bit more and then bring it back at a future date for a formal yes or no. Do I have a motion on that?
Ms. Littlewood: Well, how do you want me to flesh it out? Explain what you want.
Mr. Mecsics: I think Angie, what some of the Board members are asking a drawing concept that's where it's laid down. Do I have a motion?

On MOTION by Ms. Littlewood, seconded by Ms. McKie, with all in favor, to Continue to Work on the Memorial Project, was approved.

Mr. Greenwood: Jim. Mr. Mecsics: Yes, sir.
Mr. Greenwood: District Counsel, Sarah, are you able to speak? I think that microphone just got added. Sarah, are you there?
Ms. Sandy: I can hear you. Are you all able to hear me?
Mr. Greenwood: Yeah. Is there a way to turn it up at all? I guess I just saw that point District Counsel had some comments on the prior motion.

Ms. Sandy: I can follow up after. Previously, we had put the prior memorial project into a formal policy that I think it would be good to follow suit with. I can send that over to Angie so she can look at it and we can put that into a more formal laid-out policy.
Mr. Mecsics: What I heard through my limited hearing, that the policies, everything that should be forward. Sarah, you'll work on that and then send that to Angie. Is that what she said?
Ms. Sandy: It is. Yes.
Mr. Mecsics: Good. Any further discussion on that? Thanks, Sarah.

SEVENTH ORDER OF BUSINESS	Update	on  Joint  Amenity	Review
(Requested by Supervisor Mecsics)
Mr. Mecsics: The next one is an update on the joint amenity review. I know Angie we pinned the roles on you again, but I think we need an update because I know this will be a discussion on the joint meeting.
Mr. Greenwood: It seems like a lot of these mies are stuck at the moment. I think that's why Ms. Littlewood is having the issues with speaking.
Ms. Littlewood: I have no issues speaking, it's just issues with being heard. Anyone who knows me knows I have no issue speaking. Steve and I met yesterday. I have to be perfectly honest with you. This is something that went to the back of my mind. We've had all the holidays and Christmas and everything, and then I've been working on these, so it goes to the back of my mind. There are some things that we will be bringing up in the joint meeting. Bob, the last meetings, said that he had some things that he wanted to be looked at and we discussed that and we were looking at them, and so we'll be reporting all of that back at the joint meeting.
Mr. Mecsics: I know on the staffing and the fleshing out of all this, our community director has been actively involved?
Ms. Littlewood: We just had one meeting with Mary and Christine. But in fairness, Steve and I really have had only had one other meeting besides the one we had yesterday. Like I said, it's my bad and I'll own up to it. This completely went out on my head.

Mr. Mecsics: Then we'll just consider this. They'll be in coordination and both of you, I can't speak for Steve or the other Board, but I know with you, you'll work with Mary and those guys with the flesh out.

EIGHTH ORDER OF BUSINESS	Engineering Staff Report
Mr. Mecsics: Engineering staff report. Alan over to you, sir.
Mr. Rayl: Thank you. At our last meeting, we had an approve not to exceed for the driving range cart path work. That was approved not to exceed $32,000. We asked the contractor if they would still honor their quote, which was from September 1st. They wanted to revisit the site and look at it and make sure they were comfortable with it. They gave us an updated quote which did not meet that number. They were in the $40,000s, and to me it looks like they've included some things that we don't need, and so we're going to meet with them and negotiate them back down. I don't know if we can get them to hold those September prices, but we need to be closer to them than what they gave us here recently. I didn't expect that they would be able to hold those numbers from September. Sometimes it takes us a little bit of time to take action on these bids. I was mentioning earlier today, we've had very good luck so far that we've had every contractor hold their prices even if it's taken us a meeting or two to take action on them. We don't have a start date yet on that because we're going to be going back to that contractor with some negotiation. I'll come back to the Board next month, with the negotiated number on that based on current construction cost. In better news, the most recent pavement repairs are completed. That was SNS, was the contractor on that. Including the work on Pebble Beach, where the Board approved not to exceed amount of $4,000, they gave us a quote for less than $1,000 to do that work. So we were able to save some money there and have those repairs, just recently completed in the last week or so. Also on our bridges, we met with the bridge consultant back in mid-September. The one thing he recommended that we do was assess the condition of the Hogan bridge. As far as he observed, it looked like it had some settlement to it. Since that time, we have taken some survey elevations of the bridge and we did actually see some areas where there's a continuous profile and then a dip in the bridge. Just like the pavement inventory, we now have a snapshot of the condition of the bridge as it stands today that if anything comes

up in the future, we can revisit that and we can identify if we have an area that we have an issue with settlement or deflection. We've completed that. Next, I passed out to the Board an updated rate schedule that we've created it at Rayl Engineering. In June of 2021, I saw I was going to have to add staff and I have done that since then. I've added two positions that I didn't have previously positions created for or rates assigned to those positions. We came up with actually two new rate schedules. One is for private sector clients that we have, the land development projects that we do. The other is public sector, which is our government clients, and I include Lake Ashton in that. That's what this Board is. It's a quasi-governmental entity. My public sector rates are lower than my private sector rates. That mainly applies to me and my time. I've added two positions back in June to the rate of schedule, and to remain competitive in the market, I've also readjusted my rate and the project engineer El rate. I have to stay competitive to keep good people. Those were small increases to those rates. But when we did this back in June, I let Chairman Mecsics know we were doing a rate schedule increase but I wasn't going to put it in place with the CDD back then. I was going to wait till the end of the year in deference to budgets and things that were already in place. I just wanted to let you know, we took a look at what that meant and it's been a savings of over $2,000 that we wanted to give back to the District to show our appreciation, I think. But I wanted to ask the Board today if we could adopt the new rate schedule. This last month, I actually had one of the new staff members working on something for us and I don't even have them on the current rate schedule yet. I needed to formalize that with the Board and I've presented that to you this morning.
Mr. Mecsics: Jason, I think this would be more of a vote for an amendment to his
contract. Sarah, feel free to jump in on it. Is that correct?
Mr. Greenwood: That is correct.
Mr. Mecsics: Sarah, we don't need any public comment, and when I say public comments, any notices put out there on this one.
Ms. Sandy: If it was not included on the agenda originally, then yes, to take a vote on it now, we would need to take any public comment.

Mr. Mecsics: Okay. We could take public comments on it now. Open any public comments on these changes of rates, especially since we're saving money. Anyone? Sarah, no public comments.
Ms. Sandy: Perfect.
Mr. Mecsics: What I would like to ask is a motion to accept this amendment for these new rates. Again, it's saving us money from the Board.

On MOTION by Mr. Zelazny, seconded by Mr. Mecsics, with all in favor, Accepting the New Engineer Rates, was approved.

Mr. Rayl: Thank you. Also we had requested bids for some flume pairs, which we have slightly modified by adding one more flume into the group to be considered. Those bids have not come back in yet, but I expect to have them for the Board at the next meeting. Similarly, we had quotes that came in. We got three quotes on doing the Lake Ashton inbound repairs. We asked the contractors if they could add two areas on Lake Ashton outbound to that work. We haven't gotten those final numbers from them to add the outbound work in, but the three areas under consideration on inbound, the bids were all between $20,000 and $23,300. So they are very tightly grouped. The area on outbound is a very small amount compared to the inbound area of work. It's a suggestion to the Board if we wanted to approve a-not-to-exceed amount that the Board would be comfortable with to authorize when we get these outbound quotes in, we can engage the contractor without waiting for another meeting if we wanted to do that. My recommendation would be if we have below $20,000's on the large amount of inbound work there. The total length is in excess of 500 feet, running length down the inbound side. It's about 50 feet on the outbound side, so it gives you the order of magnitude. I think ifwe approved or if the Board was comfortable with approving a-not-to-exceed of $30,000 based on these numbers that should cover both sides. If you're comfortable with doing that, that would be my suggestion to consider.
Mr. Mecsics: Question for Alan?
Mr. Zelazny: No, just for discussion purposes though for the Board. In the reserves study, it was $66,000 was our original bid to have inbound, and $66,000 to go outbound.

In the two years since that we did the reserve study, the price has gone up now to $88;000 one-way and $88,000 the other. lfwe make these repairs for $50,000, Alan indicates that, and it reflected on the reserve study now that Alan believes that we can get five more years out of the inbound and outbound before we have to mill. So it's a significant cost savings to do it this way. I would recommend that we authorize a not-to-exceed, so we don't lose another two months in the process. I would ask that Colette who oversees the roads to have the authority to work with Alan to pick the right contractor and get the scheduling done so that we can move forward on these. We've been very aggressive on roads this year. Seven projects this year. After having none previous two years. So we're making great progress on fixing the roads. Not only is it an eyesore, it just needs to be done before we have more damage to the underpinnings of the road. So I would recommend we move forward with a not-to-exceed price for both, and let Colette get it scheduled and move forward.
Mr. Mecsics: Alan, what was your quote in the not-to-exceed?
Mr. Rayl: The bids that we had previously received were all in the low $20,000 range and we're adding comparatively, I guess maybe 10% more in work area. There'll be additional costs because they'll have maintenance of traffic related to that, just as they do on the inbound, but I was proposing $30,000 should be reasonable.
Mr. Mecsics: I know yet we've covered the money. We have money that we've already in within our budget for these things. In the budget right now is $66,000 for Ashton Club Boulevard inbound. So there's money in the budget to do it and do it right and then next year's budget will get adjusted.
Mr. Mecsics: Do I have a motion to do those improvements as per Alan's request, a not-to-exceed $30,000, having Colette, your designated Board member, to work with Alan to execute that upon the proper levels.

On MOTION by Ms. McKie, seconded by Ms. Clark, with all in favor, the Improvements with Rayl Engineering with a Not-To­ Exceed Amount of $30,000, was approved.

Mr. Rayl: One last item, excuse me. Back in June when we were considering the construction of the cart paths at the Pebble Beach cul-de-sac, and then the Sawgrass

CDD tract, we received a quote from SNS Contracting for the remaining one now for Sawgrass for $6,286. We were asked to look into the improvement of that cart path connection through that area. We created a plan with some grades on it that the contractor would follow if that work was going to be done and approved by the Board. We asked SNS to give us a current bid for that specific work. We met with them out there and they reviewed the site conditions as well. This morning they provide a bid of $6,957.20, and the Board has a copy of that. I just wanted to bring that to your attention that was asked and provided.
Ms. McKie: That estimate is good for 30 days, correct?
Mr. Rayl: Yes. They usually will stand by their quotes for 30 days.
Mr. Greenwood: Jim on this one as well, ifwe can open this up for public comment because it wasn't a part of the agenda.
Mr. Mecsics: There's an area that we have here that I put in for specifically on that golf cart path. If we'd like to open that up, and since we have done engineering, now we can have public comments on that. All of you that came here to talk about the golf cart path on Sawgrass, here's your chance to come up and share your voices.
Ms. McKie: I have a question. Mr. Mecsics: Yes, ma'am.
Ms. McKie: Is the Board discussion then going to be down in F?

F. Paving of Golf Cart Path (Requested by Supervisor Littlewood)
*This item was taken out of order
Mr. Mecsics: We will move F to this portion of the engineering, we might as well get it all done at the same time.
Mr. Zelazny: Alan, while speakers are coming up, can I ask you a question? Does this bid account for any changes that we have to do to the golf cart path itself? Because as I remember, it's on a downhill slope. Do we have to make any changes to the cart path or are they going to be able to tie it in with the ADA requirements?
Mr. Rayl: The way we laid the connection out was it would connect at the uphill side. We'd be over in the CDD tract as far uphill as possible that way there's more room on the downhill side to make transitions, and then as the cart path would come to the street, it slowly transitions over more towards the left-hand side of the tract as it goes to

the street. We took the grades into consideration in how that was going to connect on both ends. On the street side, there are two access boxes, handhold boxes for fiber optic and two water valves for that waterline feed that come through there, and we have addressed those grades as well that we're matching in and one fiber optic box lid will get adjusted with the finished grade.
Mr. Mecsics: Jason, I think we had a few mail ins as well. If you'd read those and then we'll have everybody who wants to discuss, have a public comment, this will be the time to line up.
Mr. Greenwood: You see in your agenda, we had two attachments, we actually added these under that section that we've received, so those letters actually are in your agenda packet. They can either be read into the record, entirely up to you if you want me to read these. There was one and it said Dan Bon.
Dan Baun (6036 Pebble Beach Blvd): Hello, everyone. We just wanted to add our support to the proposed golf cart path on Sawgrass near the 10th green. The access point was clearly marked on all property maps and shouldn't have been a surprise to the nearby property owners. The safety benefits are huge, especially with the main lighting. That causes golfers, bikers, walkers, and everyone else to clear the course with no other access points nearby, particularly, on the hole of 10 or 11. Getting off the course in a safe, timely manner is difficult and very time-consuming. Currently, there are no good options. Please approve the budget for this as soon as possible. Thanks, Dan and Janice.
Mr. Greenwood: Then next item we've got is as follows.
Bruce Stobbe (1528 Riviera Ct): I'm writing to you to let you know that my wife, Deb and I are strongly supportive of the golf cart path access between lots 768 and 769 on Sawgrass Drive. There is no doubt that there is a need for golf course access in this area and it will be a benefit not only to the golfing community and recreational use of the golf course path, but also the property owners who are experiencing damages to their lawns by inconsiderate residents. I'm understanding that there are two or three homeowners who opposed to the cart path access to the area only for their reasons, but their objectives should not prevent moving forward with this project and this will benefit the entire community. Moreover, the property is not owned by those opposed to the path and it's been planned for the spot since the original maps were put together for the

development. There are obviously two sides of choosing not the path of the cart access path, one of which is the potential use of it as it stands unpathed. This will result in damage to the grass. Potentially, there's a subsequent erosion and the cost to continuously repair the area could eventually ellipse to the cost of the paving. In addition, property owners might continue to experience lawn damage from resident access of the path across private property. Please move forward with this project. There's very much need and will be a benefit to the community. That is Bruce and Debbie Stobbe.
Mr. Greenwood: Also, next one. This is Gary Goldetsky.
Gary Goldetsky (1119 Sawgrass Drive): My wife and I reside at 1119 Sawgrass Drive, Lake Ashton. We support a path access area between lots 768 and 769 for safety consideration, convenience, and to replicate path access options as are already available at Lake Ashton and other locations. In the event I'm unable to attend the 1/21/22 scheduled meeting, I would appreciate if this email could be read into the minutes and the meeting documentation, my support for the paving access area.
Mr. Greenwood: I actually have three more guest speakers. I have Ms. and Mr.
Richards, if they come up first.
Mr. Richards (1171 Sawgrass Drive): Good morning. Thank you for letting us talk with you. I'm MJ Richards. This is my husband, Paul Richards. We live at 1171 Sawgrass and we live directly across the street from where the proposed easement would be changed into a golf cart path. We've previously spoken to you via emails as well as a meeting that we had in the summer, and four of us actually spoke at that meeting. Just to refresh your memory, first we were led to believe that our properties were prime due to the easement and assured it would not be a golf cart path on at least five different occasions prior to us purchasing our lots. There were many lots for us to choose from two years ago on Sawgrass. Because of this, we chose our lots. Just to tell us that we were misinformed, sorry, is not an acceptable response for us. Homeowners who have homes adjacent to other golf cart paths knew of their existence or plans for them prior to purchasing their lots. Why weren't the homeowners here at least informed of the possibility and or why wasn't this constructed before the lots were being sold? The safety of our neighbors is a huge concern. Having lived here, we've experienced cars and trucks taking the turn onto Sawgrass by our house in the wrong lane and way above the speed

limit. Many times we have personally almost been hit head-on while in our lane by drivers who don't follow the rules of driving. A golf cart path here only encourages gatherings of walker's, path riders, and or golfers to be near the road and possibly have harm come to them. A golf cart path constructed here would be much more costly to the CDD than others they have built due to the already placed utilities and having to re-grade the properties. Re-grading the property will more than likely cause water problems for at least one of our neighbor's homes. We feel there are many more ways to spend our monies on the infrastructure needs in our neighborhood than the convenience for a few. For example, the utility boxes in the fenced off area at Oakmont and Sawgrass, the concrete curbing that's falling apart near the HFC, the landscaping near the 10th tee, the pickleball courts, the dog parks just to name a few. There will also be headlights in the evening shining right into the front windows of our home across the street and we and our next­ door neighbors pull out of our driveways, a golf cart path would be dangerous to all of those on it or near it. What will this do to our property values? We would like to know exactly how many people have had trespassing issues and when these incidents occurred. From our conversations with our neighbors, it appears that they have had issues only when a home was being built next to them and was not yet completed. How many incidents have there been lately or since the homes have been occupied? A neighbor recently sent an email to many of the homeowners on Sawgrass and Oakmont, excluding those of us who would be most affected by the golf cart paths. I responded as it was forwarded to me from one of the neighbors and I copied all of you to the many erroneous statements he made and the lack of background information, in fact, he had. Yes.
Mr. Greenwood: Just to say we're at three minutes.
MJ Richards: I'll go fast. We also have a concern about a survey that was taken that Colette did. I believe that the survey is invalid. Her survey said, would you use a cart path if it was installed there? What would you do if I asked you if you'd wanted to pool and didn't give you any background information? This survey was only sent to a few select groups of people. I found out today that there's over 622 golfers here and most of them did not receive the survey nor did any of us.
Mr. Mecsics: MJ I have to cut you off. I'm sorry.

MR Richards: Original copy with 21 homeowners around the area that have agreed to everything that I was continuing to say here that are opposed to a golf cart access path there.
Mr. Mecsics: Thank you. MR Richards: Thank you.
Mr. Mecsics: Thank you. Okay. Next in line. Mr. Greenwood: We have Mr. Nolan Haik.
Nolan Haik (1213 Sawgrass Drive): My name is Nolan Haik. I live in 1213 Sawgrass Drive. I'm here to express my support for paving the cart path of the strip of land owned by the COD between lots 768 and 769 near hole 10 on the West. The access path is needed for walkers, bikers, golf cart riders, and the golfers. The nearest entrance access paths are too far away from this section of Lake Ashton, and they pose a safety reason if it's not installed. Few of those are narrow roads and lack of sidewalks, requires a safe and convenient space for walkers and bikers and golf cart riders. A lack of access and sidewalks also forces the walkers, bikers, and golf cart riders onto the street of the business intersection at Lake Ashton and Pebble Beach Boulevard, inviting potential accidents and injury. The path provides paved access in case of medical emergencies that happen on the course, particularly, at holes 10, 11, and 12. Also, we're getting into the rainy thundery season here shortly and when the golf course siren warns of possible lightning strikes, golfers and walkers and bicycle riders will need a quick exit route to take shelter. Without the paved access path, residents will use this area, and it will quickly turn into a muddy cow path. So I urge you to go ahead. It looks like you have a great design and a very good price for the amount of work that needs to be done there. As my dad used to say, it never gets any cheaper than today. Thank you for your consideration.
Mr. Mecsics: Thank you.
Mr. Greenwood: Lastly, we've got Sandra Hockenberry.
Sandra Hockenberry (1178 Sawgrass Drive): Morning. Please allow me to introduce myself. I'm Sandra Hockenberry. I live at 1178 Sawgrass Drive here in Lake Ashton. My purpose today is to offer my opinion about the proposed cart path between the Williams and the Hockenberry-Nelson homes at 1174 and 1178 Sawgrass Drive. We were told by ourselves associate Lori, that the tract of land between 1174 Sawgrass Drive

in our home and 1178 Sawgrass Drive was an easement. We found this desirable as it added some extra space between our house and our neighbors. If we had known that there was a potential for a cart path, we would have simply chosen a different lot. We do not believe there is a need for a cart path on Sawgrass Drive. It is the only one hole away from access to Ashton Club Boulevard. It's a short walk or drive back to home number 9, for easy access to the street. It takes less than 90 seconds on a golf cart or bike to go from 10 green, back to 9 tee, I checked that. After construction on the last lot is completed on Sawgrass, we are looking forward to a quiet community that the rest of our Lake Ashton neighbors enjoy. If this cart path is allowed to be built, the streets of Sawgrass Drive and Oakmont Drive would be permanently impacted by an increase in pedestrian traffic, bike riders, cart riders, and golfers hurrying to their holes before the shotgun start. It will decrease our property value, you would not want a golf cart path on two slides of your home and neither do we. I have a question for the Board. Has the CDD2 or the golf course ever cut the grass, watered the grass, fertilized, weeded, or otherwise maintain the easement between 1174 and 1178, Sawgrass Drive? The answer is no. For the last seven months, the Williams and the Hockenberry-Nelson households have maintained the easement. This includes paying for lawn service to cut the grass, paying our pest control company to weed and fertilize, and provide water from our sprinklers to maintain the beauty of the grass. We have done this willingly and without complaint and will continue to do so as long as there is not a cart path. I've talked to a few people who have concerns about quick access from exiting the cart path to Sawgrass Drive in an event of an emergency. A five-foot-wide cart path is simply not wide enough to accommodate an emergency vehicle such as an ambulance or a fire truck. I do not know one single civilized person who would deny access to anyone walking or driving a cart path-
Mr. Mecsics: Could you just wrap it up please?
Sandra Hockenberry: Yes. Through their yard in the true event of an emergency. On a rare occasion of an emergency, a cart or stretcher could easily be driven over the easement as it is. Thank you.
Mr. Mecsics: Thank you. Any others? We have one out there.
Dave Fox (1389 Oakmont Drive): My name is Dave Fox. I live at 1389 Oakmont. Recently, I had a medical emergency when I was playing golf on 12, and I needed to get

home for medication quickly. I had no way of getting off the golf course to get home, and so I cut through the yard at the end of the cul-de-sac, with my golf cart. I was sternly rebuked for that without having an opportunity to give my side of the story. It was a matter of getting home or passing out. We definitely need access. I would prefer to see it at the end of the cul-de-sac close to the swamp there because when you're on a golf course in that area you're literally trapped from getting off. So I'm very much in favor of more access to the golf course for medical emergencies.
Mr. Mecsics: Thank you. I hope you're feeling better too. Any others? One more?
Sure. Are you coming up? Tony March: Yes.
Mr. Mecsics: Come on up. Take your time.
Tony March (1017 Sawgrass): My name is Tony March, I live at 1017 Sawgrass. Not trying to be too contradictory, but we were told by Lori that the access point was going in there. She showed us on the map, it shows it on the map, that it's there. It's not an easement, it belongs to the CDD. As I said, we were told to go there. Somebody stated, well, at the end of 9, if you try and go back to Ashton to get off, you can't. Because the rules say between 8 and 4, you can't go over the opposite way in a golf course. You're impeding traffic with the ongoing golfers. If you're going to continue, you're only going to play nine to holes 10, 11, 12, 13 to get off, then you're running into the golfers that are moving along and you're interfering with their play. We live on a golf course. You knew you'll live in a golf course when you're bought in. In the HOA, paragraph 5-7, it says that, the CDD or the golf course tract owner may construct sidewalks in various locations within the community for pedestrian traffic and golf cart usage in their sole and absolute discretion. I mean, it's in the rules. We do own the property, it's not an easement, it was there for a golf cart access.
Mr. Mecsics: Thank you. This is a point of clarification. I talked about this with our
attorney. Sarah, feel free to jump in, but the CCNRs are a function of the HOA, not the CDD. As a governmental agency we are not necessarily subject to them. We use them as a guideline but were not subject to them. I just want to clarify and let's not pick on anybody, but that's just the way the law works. Alan, you'll confirm that that was a tract, not an easement?

Mr. Rayl: Correct. There is an easement over it also, but it is a feasible tract of land owned by the COD.
Mr. Mecsics: Okay, thank you. Supervisor comments?
Ms. McKie: I have comments. I'm passing out some information. At the last meeting Chairman Mecsics asked that residents be pulled. This has been an eye-opening challenging process to have done. Initially, I assumed and I hoped that e-mails could be sent out to the residents on Sawgrass, Oakmont, Riviera and Colonial. In checking with the community director, I've found that there was no electronic capability of isolating addresses and e-mails. Then I put together a paper survey that I planned and some folks I'd call to volunteer to help. That would have been passed out to those residents starting early January. Then I looked at other options. The cart paths are used by any resident, and golfers use them. I emailed all of the presidents of the golf leagues and asked if they would be willing to send a very short survey because I wanted answers. The question would be, "Would you use this golf cart path?" I wanted to stay away from the emotional arguments on either side. From my point of view as a Supervisor, I wanted us to be sure that anything we spent money on would be used because if it's not used, it's a waste of money. That was sent out in December. Some of the residents during the holidays put together their own e-mail and sent it. They were able to get e-mail addresses for the four streets. There are a 169 homes that will have been built when it's finished. For the people where they did not have their e-mail addresses online on the source that they used. They mailed them letters on US Postal Service. In their e-mail that went to folks, they noted that I had been asked to poll the residents and track the information. People sent those to me as well as many of the Supervisors. The e-mailed residents on Sawgrass Oakmont Drives and at Colonial and Riviera Courts, the people who were not supportive or with a no were 4 from the resident's survey. The people who responded in support of that Sawgrass cart path being installed was 93. Now, the emails that went out to the golfers before Mr. Zelazny asked why the men's 18-Hole league is left out. Their Board declined to send the question, "Would you use this cart path?" There was a little explanation of a couple of sentences of why they were getting this e-mail. The women's 18-Hole league sent it out and as you'll see on the paper that I gave you, it gives you a different snapshot than the residence in the Sawgrass area because it included residents from the East as

well. For the women's golf league from the West, 36 were supportive and no were 8. On the East, 28 were supportive and 6 were no on the East. For the folks who said no, they mostly said they would not use it unless in many cases, there was what is called a shotgun tournament. I'll explain that in a few minutes. The women's 9-Hole League sent out the question. Then I did not know that there was really not a president for the Blue Men league, but they have a coordinator. Once female golfers who reside with male golfers from the Blue Men League, I started getting Blue Men league as well and eventually their coordinator sent out the same question. From the West, the residents or the golfers from the 9-Hole and Blue Men Leagues was 54. From the West, not supportive was 4. From the East there were 34 yes and the East had 2 no. For all of the golfers, a total of 152 yeses to support the construction of the cart path and 20 nos. Now some of these between what was sent out by the residents and the golfers are repeats because some there are golfers within the Sawgrass area. There are two different snapshots. Again, the question was, would the path be used? I went and talk to Ron Lavoie or actually Matt asking about the shotgun. What shotgun means is the golfers are assigned to go to different holes so that the game can be started and it can go faster, and I asked how many shotgun tournaments are there in a year? With rotation, there are two or four shotgun tournaments per week. There are also 33 special tournaments a year. Most of them are two-day tournament is on Thursdays and Fridays. They use shotgun one day out of those two and there are Monday events that use shotguns. So that added up to about 310 times a year, that the golf course would potentially be sending people to cart paths to enter where they would need to enter onto the course. As you all got many of those e-mails, there were a lot of different comments and ideas and some of them were quite eye-opening I thought. This is information from residents and in some cases I did research in that regard. One was in regards to the recent discussions we've had about the racquetball court that was recently funded and it was a top priority because the courts had not been resurfaced since the beginning of the HFC. The discussion was were there 6, 8 or 10 residents that used it a couple of times a week? The sod grass path, as was pointed out by residents, was on the original plat, which the plat existed before the HFC was built. So some of the questions I got, why has this path been waiting longer than when the HFC was built and is it time to get it done? There was also a concern in regards to the flooring in the HFC that the price

would go up if action wasn't taken, and that is also a concern in regards to putting in the golf cart path. Will the price continue to go up if it's not installed? Weather and health emergency access were brought up by residents. A resident sent the information to me that the next closest access point from that path that we're talking about is half a mile to Ashton Boulevard and three-quarters of a mile to Gray Hawk access. Several people have already mentioned that issue today. Other people brought up the fact that the Pebble Beach cul-de-sac, those homeowners there didn't want that path either. They said they had not been told by the sales office that it was CDD owned land, yet the CCD built the path anyway. In regards to the CDD owned land not acknowledged by the sales office, residents brought me copies of the brochure, and the wall sign. I did not buy a new house, so I didn't know about those things, and I sent those pictures to the Supervisors where it shows with arrows where those were noted in the sales material and in the sales office that new owners can see. There's concern, as was mentioned this morning, about the narrow congestion of the road. There's speculation that that's temporary congestion. There are about 11 houses under construction close to the path, and I've been multiple times and there are trucks on the road. It is very difficult to see. Actually, when I went to take pictures of the curve that was talked about, I had to come back several times and wait until the trucks were not blocking where that path would go. Also in the pictures for the Supervisors, people brought up the fact that if that path is too dangerous for our residents to be on and not get hurt, there are probably other paths that should be considered too dangerous to be used as well. Between holes 4 and 15 on the East, there is a cart path that crosses Berwick, which is quite a busy street, so I went over to those neighbors and I rang six doorbells. Three people were home. They said in all the years that they've lived there, there have been no accidents and no injuries. Carts stop before crossing, and most cart path drivers are respectful and stay on the paths. If you look at the pictures, I took them at basically the same angle, and you can possibly see that on Berwick, the cart path actually abuts to somebody's driveway, and the curve is much closer to the Berwick cart path than it would be to the one that would be on Sawgrass. The conclusion and the research that I've done is it seems that that cart path could be utilized enough to pay for itself. The residents in the immediate area, I know there are people who are against it, but the people who responded, it's overwhelmingly in support

of the installation. As we are seeing with every estimate we have, delays will increase the cost to all Lake Ashton West residents. This has been, I believe the third time this has been discussed at a Board meeting. We've all learned a lot. My sense is that if it is not approved, the subject is not going to go away.
Mr. Mecsics: Thank you. Other Supervisors?
Mr. Zelazny: Yeah. I'd just like to make a couple of comments very much in support of what Colette has said. There's I think 11 cart path entry points into both the golf courses. There's never been a safety issue associated with any of that. When I deal with the maintenance staff on the golf course, the maintenance staff, while it's not a necessity, greatly would appreciate having that access point. The golfers I talked to are all supportive of putting it in. But I wanted to talk just briefly to the residents that are walkers, bikers, etc., that use the cart paths every day to get their exercise. Without this cart path here, they have one of entry if you're in the Sawgrass Oakmont mine area, and that is to walk all the way back to the HFC to come back. I think for them, it's much more beneficial for them to be able to access the golf course and egress the golf course from that location so they don't have to go all the way out. For them, and I think the majority of them are very supportive of putting in the path. Angie?
Ms. Littlewood: I do have some comments. I read the letters that came through, and looking at the reasons that lots of people were saying that they wanted it. First of all, they are saying it was always identified on the plat. So where is it identified that this tract owned by the COD was always designated as a golf cart path, I see the tract but I don't see any indication of a cart path. So maybe I've missed that, Alan, but I don't see it. The next reason was stop trespassing. This is not a COD responsibility. If anything, it should be the responsibility of the HOA or even law enforcement. However, having seen the security video sent in by a resident who has others trespassing on their property, I feel personally that the residents who have such little respect for other people's properties, that it won't stop that. The other thing was it's easier for golfers to get off the course when the storm siren goes. There's nothing stopping them from using this tract of land now. It's an access, it's owned by COD. Easy for emergency vehicles to get through the golf course, it's not wide enough for that anyway. It's easier for first responders to bring a gurney onto the course. First responders can use this tract of land now, and I'm sure that

they must navigate worse terrain than a grassed tract of land, which I thought was maintained, but clearly, it's been maintained by the residents. But I have a question for Sarah also, if she's still on the line there. When people buy or rent the property, they're entitled to peace and quiet and privacy. Sarah, how would that affect that enjoyment?
Ms. Sandy: I think as we've discussed previously, if the District owned the property, and we also have ease at right for the golf cart pathway, then the District has the ability to use those for that purpose.
Ms. Littlewood: There is a legal requirement that people have a reasonable expectation of peace, quiet, and privacy when they purchase or rent a home. How would that affect the legal standing?
Ms. Sandy: There are lot of nuances within that statement, legally speaking. That is on their specific property, that's not something that the District governs, that's something that in terms of real property rights that is governed by the city and county, but the District has an ability and has the right to also use this property. As long as that does not violate city ordinance, county ordinance, or state law, then the District can move forward with that. So just as the private owner owns their property, the District owns its property and has the right to use that property in any legal mean. As long as we are in compliance with city and county ordinances and state statute, then I believe the District has the right to use the property for such golf cart pathway.
Ms. Littlewood: Okay. Moving on then, this Board has already spent thousands of resident's monies on the golf course, adding two new cart paths and re-installing and repairing a bathroom and that's just to mention a couple of things. Well I don't dismiss putting a cart path down in the future, right now, there are other areas of the community that need money spending on them. Golfers, walkers, bicyclists, and other residents, as well as first responders, already have access to this tract. As is all so often pointed out by this Board in other areas, this is COD property, so anybody can use it. Maybe Bob could send out an email letting the residents know that they can use this tract of land and indicate where it is.
Mr. Zelazny: Any email like that would have to be from the Board and not the golf course.

Ms. Littlewood: Just my concern is that we've already spent thousands this year on the golf course and I think because it's a tract that can be used anyway, I don't think we should be spending more money putting down a new cart path at this time. I'm not saying no in the future, but at this time.
Mr. Mecsics: Okay. Thank you. Please be quiet.
Mr. Zelazny: I would only caution about allowing people to go there in an unimproved condition. As the resident was saying, the one thing you don't want is people driving through, walking through, destroying your yard, going left to right. The easement or the property is a specific dimension, the cart path would go in that. If we're going to use it at all, it needs to be maintained and improved. That is my opinion.
Mr. Mecsics: Any further comments?
Ms. McKie: Yeah, the Pebble Beach. cul-de-sac. cart path. Those parks were plagued by people walking, driving their cars, bicycling on the lawn before it was installed, and that was one of the motivations to have it done. Those folks on saw grass have taken care of that lawn and the last thing they want to have done, I would think, is people driving on wet grass, riding bicycles, and walking in-between. Now, the COD paid for our engineer to install two stakes so that we could see where it was. After I was asked to do the polling, those stakes disappeared. So at least those stakes marked out between the areas where people would pass, now there's nothing. So they would just walk wherever they want or ride their bikes or drive their carts.
Mr. Mecsics: Okay. I'm watching the time because we have a joint Board meeting
coming up here as well. Any further comments from the Board? Okay. In that case, do I have a motion to proceed with this project?
Ms. McKie: I think we need to address this and move forward one way or the other, so I move that this path be approved by the Board.

On MOTION by Ms. McKie, seconded by Mr. Zelazny, with Ms. McKie, Mr. Zelazny, Ms. Clark and Mr. Mecsics in favor and Ms. Littlewood opposed, the Paving of Golf Cart Path, was approved 4-1.

*At this time there was an intermission and the Lake Ashton I and Lake Ashton II Boards met for a Joint Meeting

NINTH ORDER OF BUSINESS	New Business
Consideration of Term Sheet from Hancock Whitney Bank Dated January 6, 2021 for the Refunding of the Series 2006A Bonds & Authorization for Staff to Prepare Necessary Documents for Closing
Mr. Mecsics: We'll reconvene Lake Ashton II CDD. We have a consideration for term sheets, but I'm going to move that back to our discussion on the pickleball courts. Bob, over to you.
Mr. Greenwood: Jim, at this point, we actually have MBS Capital. They're on the phone here, they wanted to go over the consideration of the term sheet. That was actually our next item, so if you can?
Mr. Mecsics: Yeah, but I would like to bypass that so that these folks can get to the dog park.
Mr. Greenwood: I believe Rhonda Mossing is in the panel sheet. Ms. Mossing: I'm here. Can you hear me?
Mr. Greenwood: Yes. Obviously, that's entirely up to the Board. I've just noted to get MBS back on the phone.
Mr. Mecsics: Can we ask them to wait? Ms. Littlewood: That could be a long time.
Mr. Mecsics: Let's do this one here, the consideration for the Hancock Whitney
Bank.
Mr. Greenwood: Rhonda, if you would like to take it from here?
Ms. Mossing: Good afternoon. This is Rhonda Mossing with MBS Capital Markets.
I'll try to be brief because I know the Board is familiar with the financing that we just recently completed last year to refund the Series 2005 bonds. That financing was with Hancock Whitney Bank as well. At the time the 2006 A assessment area wasn't developed far enough to refinance that debt, and we advised the Board that we would monitor that, and come back to you when we felt it was economically feasible for you to do a refinancing. Based upon your new assessment role that you'd levied this year and the status of the development, we did send an application to Hancock Whitney Bank and

asked them to consider the refinancing of the 2006 A bonds, which they responded with a term sheet that we've provided for you in your agenda package. In that term sheet, there is no extension of the maturity date of the existing bonds. They're proposing an average coupon rate of 2.821%, and that compares to your current coupon rate of 5.3% on the bonds, so it's almost half of what you're currently paying. There's a commitment fee of 25 basis points on the financing, which is 1/4 of 1%. That comes to about $8,000 for the commitment fee. The collateral is the same collateral you have now on all the lots that are within the 2006 A assessment area that have not prepaid their 2006 A assessments. The difference in this term sheet and then one that was provided to us later this morning, was that we received phone calls from District council and bond council with a concern that the bank wanted us to transfer the trustee services from US Bank to Hancock Bank, and that was going to be problematic because your other bond issue that you did last year is under the master trust indenture with US Bank, and making that change was going to be a big problem. So I did talk to the bank this morning. They sent out a revised term sheet. The only revision is to take up a trustee relationship that you see in your agenda package. They have done away with the debt service reserve fund requirement, which is very beneficial to the District, because now those funds can be used to reduce the annual assessments on the refunding debt. We anticipate that the refunding amount will be
$3,245,000 which will diffuse your currently existing debt of $3,320,000. So that's approximately $75,000 less in debt that you will have outstanding. We estimate that the annual reduction per unit will be about a $169 per year, the total savings that the District will experience is going to be approximately $943,000 over the remaining term of the bond. That's almost a million dollars in savings to the District and the residents of the 2006 A assessment area. In comparison, the refinancing that you had last year, that average coupon was 2.363%. It's just slightly less than what you have today, and the market has shifted since last year, so that was to be expected. As I said, I would be asking the Board today to approve the term sheet with the Hancock Bank based upon the changes that I indicated with regard to moving trustee services, they'll stay with US Bank, and authorized staff to proceed in preparing the documents to bring back to you at your February Board meeting for execution. Then we would assign those documents and close

on the bonds on February 22nd, and that's when the new interest rate would go into effect for the District. I'm available to answer any questions you might have.
Mr. Zelazny: I'd just like we make the motion, we accept the terms.

On MOTION by Mr. Zelazny, seconded by Ms. McKie, with all in favor, the Term Sheet from Hancock Whitney Bank Dated January 6, 2021 for the Refunding of the Series 2006A Bonds & Authorization for Staff to Prepare Necessary Documents for Closing, was approved.

Condition of Pickleball Courts (Requested by Supervisor Zelazny/Pickleba/1 Association)
Mr. Mecsics: Now we get onto our next one, which will be the condition of the pickleball courts. Bob, you placed this onto the agenda?
Mr. Zelazny: I placed the item on the agenda today because the number of participants in the pickleball club had approached me on some issues. I understand they've also approached the other residents. At this time, I'll just ask the spokesperson for the pickleball club or organization to come up and present their concerns to the Board.
Mr. Greenwood: I've got five speaker cards here on the pickleball court, and I also have one that was included in the agenda packet, it was actually a letter received, so either which way would you?
Mr. Mecsics: Let's let Calvin do his presentation first, and then we'll add these to
it.
Mr. Greenwood: Excellent.
Calvin Eakins (4428 Ventana Lane): Good. Let me start over. Even my voice
carries a lot. My name is Calvin Eakins and I live at 4428 Ventana Lane. I'm the president of Lake Ashton Pickleball Association. Since this is my first time approaching you as president, the first thing I wanted to say is thank you. You guys did a fantastic job doing the fencing, and we really appreciate that. We were chasing balls into the fence. We approached, you acted on it. It took a while. We know with COVID they couldn't get to it right away, but we certainly do appreciate that effort. We don't say this enough, and Mary, I really appreciate your staff. I was playing pickleball Wednesday afternoon and James and Karen were out there literally on their knees putting in the ties to the nets. I thanked

them personally for all of their support that they do for us anytime we need anything. I also teach pickleball and Brian is always very receptive. He put the notices out. Usually, I just say something to him and he puts it out there. We really thank you for the support that you have given us when we need something, tables, anything. Sometimes they're on short-term notice too. You guys usually always comply. We really thank you for the support that you've given us. But why I'm here this morning is really to talk about some of the concerns and needs we have. Now, I am not here to ask you anything new, I'm not asking for any improvements. I'm asking we do really proper maintenance on the court. But before I go any further, I want all of our pickleball players that are here, some of you even brought their rackets if they were staying, stand up and wave the racket. Thank you. These are the folks that are here supporting us. We even had more this morning. I appreciate you coming back this afternoon. Thank you so much for being here. The primary thing that we're looking for, this is a request that we have is that we find the way to resurface all four courts in 2022. That's our primary concern that we're asking for. My understanding is that it is in the budget, two of you have told me it is in the budget for next fiscal year and that we could probably start that as early as October, and that would be great for us. If you could start in October, we could be finished doing it when all the snowbirds come back. We have nice, pretty courts to play on. I'm requesting and I really would like for you to do all four courts. Courts 3 and 4, they have a lot of cracks in it. There are some problems with it. So my suggestion is we go on and do them all at that time. We also have some further maintenance issues. We were for the courts to be pressure washed regularly, we would like for the nets to be cleaned. We would like for the courts to be blown of all the leaves and debris. Now, your prior landscaping company did that, but this landscaping company does not do that. A lot of the times, we have to get out there and sweep and blow the courts, which could be dangerous for us and we got sand and we got other things on the court. These things that I'm asking for are things that other 55 communities do. The villages, they pressure wash their courts every month, so do Vida. They have a reserve study as well and they looked at their courts. Never do their courts go up more than five years. Sometimes they do in three years or two years, but they always take care of our courts. That's what we're asking for. We're just asking you to maintain your courts, to do what you have actually promised and say that you would

do. I just pulled a statement here. This is from your minutes for your Board meeting in July 16th. You can find this on page 49, where Bob Zelazny, he made a statement, "The comments on discoloration and everything happen over seven or eight years ago in association with the method by which we are trying to keep it clean. We will continue to try to clean. We have a schedule to clean it. We would be more aggressive to make sure this gets done." We are asking you to honor to that promise. Just in closing, folks, not only do we love pickleball, but we've loved the way our courts look. We take a lot of pride in our courts. That's what we want you to do. Hopefully, you'll have that same attitude as well. Thank you for hearing me.
Mr. Mecsics: Thank you, Calvin. Do we have some more public comments?
Mr. Greenwood: Yeah. I have five residents here, but there was the one that was received and from a Kyle Boast and it said, "After several observations of the water collected by the pickleball court 4, some inquiries lead me to wonder whether inappropriate sprinklers activity could be the cause. The issue was brought to the attention to the CDD director, Colette. After some communication with Yellowstone, she and I decided it would be best to collect some observation data addressing the issue. I agreed to visit the court on seven consecutive mornings, taking photos and recording the rainfall and the log. You see in the agenda it's called June 22nd, Tuesday, 8:00 AM, water on the court. There's a photo. June 23rd, 8:00 AM, water on the court. June 24th, 8:00 AM, no water on the court. But Chuck Caesar reported he squeegeed it off before I arrived. June 25th, water on the court. June 26, 8:00 AM, water on the court. June 27th, dry court, 1/8 inch of rain in the gauge. Then June 28th, Monday, 8:00 AM, dry court, no rain. End of the collection summary in order to determine the frequency and possible source of standing water at Lake Ashton Pickleball Court 4, assessment was made at 8:00 AM on seven consecutive days. Conclusion, since landscape watering on the area assessed do not occur every day during the five-day period that the court was wet, inappropriate sprinkler activity cannot totally be responsible for the pooling of the water that occurs. Natural rainfall is majority of the contributor to the pooling of the water. The pooling is located specific in the photos. That was the email that was received that we put in the agenda, but we do have the speaker cards here. I've got Les Jacobson, would you like to come first?

Les Jacobson: Of course. Good afternoon. I'm not going to repeat a lot of the things that Calvin said that I was prepared to comment on, so just thank you for what you have done. I do want to remind the Supervisors who weren't here at the time that the Pickleball Association, the players, and the people who supported pickleball did fundraising for years and years and years, and we contributed $80,000 or so to the building of those courts, so when we come here, we're serious people about pickleball. When I first came to Lake Ashton, I had never heard of pickleball. I came here because one of the reasons was the racquetball court. Bob and I probably in this community have more hours on that racquetball court than anyone else. But that's not today. The first pickleball game I ever played here was on the tennis courts right outback. We had milk cartons over the net so we could get the net to the right height, and we had tape for lines. That was our pickleball courts. Never heard of it. tried it, fell in love with it, and we've advanced now over 15 years to the realization that pickleball is a very, very important amenity for all active adult communities, and it is very important to Lake Ashton. What we really need is more courts, but that's for another day, I don't see that happening anytime soon. There are ideas out there that have been floated, haven't been floated, and maybe one day something will happen, but right now, since that's a pipe dream, let's get the courts we have into first­ class condition like the rest of the community. We're all here because this is a first-class community. Our pickleball courts right now are not first-class. That's not anybody's fault. They're heavily used, they need to be maintained, and they need to be cared for. As Calvin said, resurfacing would be ideal. I know it's in the budget if we have to wait. I'm only urging you to try if there's any way to find the money earlier. Supervisor McKie, you commented earlier in the meeting about spending money wastefully. In my view, resurfacing racquetball court that maybe half a dozen people use, that's a stretch. I'm sure those half a dozen people would feel otherwise, but we're talking about hundreds of people using the pickleball courts, and if you could find the money for that, I think you can find the money for our courts. I'll give you the same argument; if we wait, it's going to be more expensive. This is something that has to be done, the quicker the better. I'm sure you're going to hear a lot of the same things. But anyway, that's my pitch. Again, thank you for servicing the community. We do appreciate all you do. I know it's a thankless job,

tough job, one that I wouldn't be running for. Despite the negative comments you hear, I would say most people would think you guys are doing a great job. Thank you.
Mr. Mecsics: Thanks, Les. That's it?
Mr. Greenwood: No. We have John, is it Savala? Appreciate the correction.
John Savala: Good afternoon. My name is John Savala. I'd like to reiterate what Cal said about getting that bottom rail put around the fence at the pickleball court. You have no idea how much better it is playing there now that this has been done. Many have written the Board of Supervisors about the poor condition of our courts, and many have come to the mic and addressed you personally with the same message. I've done both on more than one occasion, and therefore, I'm not going to belabor you, and re-reiterate what you've heard many times over. Instead, my message today is to say, shame on the CDD-2 Board of Supervisors for turning a blind eye to the obvious deterioration of one of the most popular amenities in the community, which is used by so many of us. Shame on you for turning a deaf ear to all of us who've tried to navigate your arcane rules to get our issues on the agenda, to get our grievances aired, only to get blank stares as we stand up here talking and then take our seats in here no discussion among the Supervisors on the matter. Shame on the CDD-2 Board of Supervisors for stating that there's no money to resurface the pickleball courts, but it is willing to spend more than twice as much to repair a basketball court that is not in need of any repair. Finally, shame on us the pickleball players for our insanity, for doing the same thing over and over again and expecting different results.
Mr. Greenwood: Then we have Lisa.
Lisa Savala (4291 Ashton Club Drive): Good afternoon. My name is Lisa Savala. I live at 4291 Ashton Club Drive, and I am the Treasurer for our pickleball association. I don't really have a comment but a question. I met with Bob several times, and he said to me that last year he had a company come out and evaluate the condition of the pickleball courts and that he would call them again this year to have them again come out, and that their response was that our courts are in good condition. I'm asking you to share that information with me because obviously, they give you an outline of that to take back with you. They give you a paper copy and don't just verbally say the courts are in good condition. I'm asking you, as the Board, to share that with us so we can actually see

because it's not what we see. The other thing I'm asking is that I've met with Bob again and he has told me over that last year that he had spoken to James to have the courts power-washed and that they were power-washed twice last year. When we talked to James, he said he's never power-washed the courts. So I want some clarification on if that has been done and if it could be done. The other thing is that there's been a lot of questions when I ask when the original courts were put in and I talked to the people that actually did put them in, The Judd's, they still live here, and the courts were put in, in the Summer of 2014. The study or when you say that the courts need to be resurfaced is every seven years, I think, is what you had told me, and this Summer it'll be eight years for courts one and two since they were put in the Summer of 2014. I think we just would like some actual clarification on what the courts have all been put in and what the plan is. Thank you very much.
Mr. Mecsics: Thank you.
Mr. Greenwood: Then Lynn Judd.
Lynn Judd (5221 Green Drive): Hi. I wasn't originally planning to speak. I put the note in after hearing from people this morning. I haven't been on the courts. I should say I'm Lynn Judd and I live at 5221 Green Drive. I'm sorry I forgot to put that in. I haven't been back a lot. As you see, I still wear my mask. I'm concerned. I play individually with other couples that I know very well to try and be careful. I decided to speak because first of all, we think it's 2014 because the plaque to Larry and I on the court is from 2015, January. We think it's 2014. I can't swear. My mind isn't as strong as it used to be. I'm speaking because basically, I consider pickleball my baby. We were here since the inception. Not only since, we were the inception with a couple of other people. We started the Pickleball Association and it grew, and it grew and it grew more than we could have expected. Larry was the president for five years. I was the fundraising chair for way longer. We didn't just give the association or COD $80,000, we've raised over $100,000 that we've used towards the courts, puts the lights, towards the fencing, towards the benches, towards the screens, towards everything. It's never been just the Pickleball Associations, it's this entire communities. It belongs to us all. We all support each other. This Pickleball Association, our club is the biggest one, here at Lake Ashton, and they all support. When they were asked to contribute $10 for membership, they handed over the money because

they believe in the pickleball course, the power of our community. Jim is the only one here on the Board who really was there at the beginning. Jim is one of the reasons that we have those courts because he has supported us 100%. I can't say that otherwise from other members who've been on the Board over the years, but I can always count on Jim to listen. He may not always agree with me, but he listens. I don't feel that right now that the Board necessarily always listens. I don't know all of you. I know some. One of the things, you've heard what needs to be done. The agreements at the beginning when we raised this money and we turned it over to the CDD for these courts to be built, was that it would be maintained properly and well. I'm embarrassed to look at the courts now, especially one and two, three and four are not great shape but one and two look terrible. Yes, it is cosmetic, but this is our community and we take pride in it. We take pride in who we are and where we live. I want to be proud of our courts again. The agreement was that the CDD would maintain it appropriately if we would give the money over. We still raise money to try and do things to help things around the pickleball court. One person mentioned about cleaning up the courts and we need it cleaned up or the company won't do it anymore or we forgot to tell them to do it. Then when I'm told that I could get a blower and you'll give me a leaf blower to blow the courts off. I don't think that's appropriate. I'm sorry. At 70 years old I came here as a retirement for me. I don't need to be blowing my courts off. I think that's a CDD responsibility to figure out how to do it. If this company won't do it, figure out how else it can be done because it can be done. Things can be worked out if they're just thought about and a solution will come. Please help us. I'm sorry I went over. I apologize. But as you can tell, it's near and dear to my heart.
Mr. Mecsics: Thank you.
Ms. Judd: Thank you.
Mr. Mecsics: To clarify Lynn's comments about my support. It was mostly in eating spaghetti that I don't ever want to see again in my entire life. Back to serious business though. Let's open it up for a discussion on the Board.
Ms. Clark: I have a simple question. When would be the best time to resurface the courts with respect to whether heat use so forth? If the Board can't answer it, could someone from the pickleball group answer it? When will be the best time to do it?

Mr. Zelazny: The answer would be to call the company that does the work and we can certainly do that and find out when the best time to do it is. We will do that.
Ms. McKie: The question has been about dates. I have documentation that said, "Attention Lawrence Judd. This is from the HFC Courts 1 and 2. Construction of two pickleball courts." It talks about the equipment, the surface, and color system. It's a three­ coat system that is dated 11-29-2016. That's what Calvin told me when I met with him last week when we went over this. I'd like to continue.
Mr. Mecsics: Yes, please.
Ms. McKie: Courts 3 and 4 it's not a referral of anybody's name. It's the same company dated 3-8-2018, the construction pickleball court contract price was $29,237. Then there was parking lot work. The pickleball court was 3-8-2018. I've learned a lot the past couple of weeks since this has become such an important issue. I know it's been important for a while, but this is the most I've learned. Calvin, you guys have said thank you for putting the bars on the bottom of the fence. Calvin came in last week and said, thank you. It's so much easier for us to play because the balls don't go under the fence. I asked him, do you really know why this was approved, this expenditure. He wasn't sure and I said it's because when we talked to James Margason about putting that bar down, he said it will help stabilize the fence. The fence itself is not chain link, it's plastic. That's why that was approved, not because balls were going under the fence and it made it easier for you to play, unfortunately, but that's true. One of the questions I continue to ask is, we have lots of clubs and they're all asking for money right now and we have to balance things. What is the COD supposed to pay for and where do the club's responsibilities come in? I've been told the COD is responsible more for the structure of things. Stabilizing that fence, stabilized the structure. All of our amenities are considered social and for amateurs. The border of the courts, I learned from James Morgason, is concrete. The courts themselves are asphalt. Our roads outside are asphalt. Cement is much smoother, it's a more expensive court to put in, but the maintenance is less. Asphalt is less to install, but the maintenance costs are higher. People talk about the swells or the bird baths. In the contracts here, it talks about imperfections. That there's, I believe it's a quarter of an inch imperfection within 10 feet. Those imperfections are there and the courts received one coat of latex acrylic surfacer to get texture and safer play. Two coats of latex acrylic

fortified color system with sand. It is fortified, it is nonfading, weatherproof, 100 percent acrylic coating for use on asphalt, specifically for pickleball. The research I did, it's advised the color of the court contrasts with the balls, that is the case here. When Calvin and I talked and he mentioned it today, comparing us to Solivita and the Villages, Solivita has 6,000 homes. The Villages has 54,000 residents. They may have the staff to pay, to clean the nets, to power wash the courts, to power blow the courts and do yearly assessments. We have two people on maintenance and staff here. I believe we recently replaced windscreens. We had windscreens and they were installed and I understand they were, Bob can explain more about the windscreens if they were very good windscreens. Pickleball players or residents cut into those screens. That impacted the longevity and the effectiveness of those windscreens. I want to be sure, I want to ask, I don't know what the new windscreens are, that they will not be vandalized. The pickleball club, Calvin told me has 190 players, 90 members and that's phenomenal, who pay $10 per month.
Unidentified Resident: Per year. Ms. McKie: $10 a year?
Unidentified Resident: Per year, yes.
Ms. McKie: That was not what he told me. Thank you for that clarification. Mr. Mecsics: Okay.
Ms. McKie: The fencing, the stabilization of the fence was $5,600. Within the last couple of months, the windscreen was installed, and the leaf blower that is not taken positively is about $130 donation. No other club that I'm aware of has received $5,600 of support. I understand you guys raised lots of money and you've put a lot into it and yet every club wants a share and that's what we have to figure out. So I'm finished. Thank you.
Mr. Zelazny: Let me just address a couple of issues. When your representatives come in to see myself or a Board member, and we take the information, we don't discount it and not do anything with it. In every case, I have investigated every complaint. I have information back from the staff and I have sent it to the individuals who have been in to see me. I would ask anybody that's out there, if I have failed to get back on anything that you have asked us to do. Now, if there's an issue with cleaning or cleaning these nets, that's not a Board issue. That's the amenity manager and the maintenance crew. We only

try to influence and direct the staff. That's what we do. If you come and see me about something in November and I don't hear back from you until I get a petition in January, I'm assuming the work is being done. There is a requirement to follow up. That being said, if it's an issue of pressure washing and cleaning, we will investigate that. We'll look at the budget. But let me talk about resurfacing the courts. Colette is exactly right. The 1st courts were put in in 2016. The 2nd set of courts were 2018. You can do the math, so one year we're just about at the maximum level for courts 1 and 2. Both 1 and 2 are in the budget for next year. Now, if the Board elects to move 3 and 4 up because they're scheduled for the following year, that's very doable. I will tell you that this entire year, if you go back to when we had a $400 or $322 increase in the assessment, it's because your community is broke trying to maintain a failing infrastructure. You can talk about the quality of what we're doing with the sports court or the racquetball court, we're living with the same issues with this facility that we're living with the golf course. We have a wonderful facility. The builder did a great job. But this facility is only in the condition it is because of the Board and Mary and their hard work. Everything we've replaced in the 16 years that we've been here has been upgraded from 2nd, 3rd, and 4th-grade equipment, to 1st-grade equipment, which you deserve. That will be the case when we upgrade and redo the pickleball courts. Now, in terms of did I get a quote in a piece of paper from the individual? No, I did not. As we move closer to the end of the year in the budget cycle, we'll have them back out here and we will get another assessment and we'll have a quote on that. Now, I can't speak for the Board, but can we move things up later in this year? Probably after we get through the budget cycle in May. We're just trying to get in a solid financial basis here. The reserve study has programmed everything that reaches its age of obsolescence or its end of use, and it's by industry standards, and even courts 1 and 2, and 3 and 4 are all within industry standards and there has not been deterioration to the point where it needs to be replaced at this time, according to the individual who came out and gave the original quote. Now, we have said to everyone who's come in, if the conditions change and warrant replacement earlier, the Board will take action. That's a given. Not everybody gets what they want. We try our best. But I will tell you, the actions that this Board has taken have done nothing, but improve the quality of life and the facilities that we have. You might argue that pickleball is more important than the sports

court or the fitness court, others might disagree. Our job is to maintain all of the facilities within the District and that's what we're doing. So again, if there's an issue with cleanliness on a day-to-day basis, check with the amenity manager and we'll see what we can do. If the court deteriorates to the point where it is unsafe or unusable and it doesn't have to even get to that point, the Board will meet and we will vote on it to fix it. That's a given. We're not downplaying the Pickleball Association, we're not putting you off. This has been in a reserve study for three years. Nothing has changed, except now we have sufficient money based on the increase in the assessments for the 400, 2 years ago and the 322 this year. We are now in a position financially, where we can do the stuff that we need to do to not only do reserve study items, but to do the other things to upgrade and improve facilities. I offer again, if you have questions about where we spend our money or how we spend our money and where it goes, just come in and ask. The documentation is all here. We've done point papers on where the assessed money goes. Everything. There's nothing hidden here. Now again, I'm only one person on the Board. If you can get three votes to say, move the money up, I say more power to you. But right now, I don't see that the courts are in such disrepair because even the people that come up here, when it all boils down, it just doesn't look good. I got it. It doesn't look good. But it's serviceable while we're trying to get through the budget and it's budgeted for next year. So if we waited till the next year's budget, it could be done as early as October 1. If we find out that our capital budget is sufficient and we have the money that's available for next year, we potentially could move it up, but that's not my decision to make. But right now, it is funded in next year's budget.
Ms. Littlewood: I've been here long enough to remember when the pickleball was
playing on the tennis courts, and I remember the fundraising that they did and they raised the money to pay for the courts. However, if my memory is correct, this Board actually bought the land to the tune of about $350,000, am I correct? Some of it was for the parking lot. It's not that this Board has not done anything for the pickleball courts, they have. You raised the money to pay for the court and that was great. But the whole of this community bought the land for you to play and put those courts on. So it's not that this Board is not doing anything. We are, but like everybody said, we have other clubs that want money. Calvin came to see me and I said to him, do you know how many clubs there are in this

community that think they are more important than every other club? It's a lot. There are other clubs that think they are important and then there are other clubs that sit quietly and get nothing. I actually took offense when the gentleman sat up here and said, shame on this Board. Because we actually do our best on this Board to try and juggle this money so that everybody gets a fair share. If you're not happy with what we do, then stand for this Board and make a difference.
Mr. Mecsics: I listened to Calvin and you said on the scheduling for the pickleball resurfacing, October would be a good time. I think you said that when we're sitting here, and that's part and parcel of our 2023 budgeting cycle. As Bob said, the first of October, it starts that so it could be sooner and during our budgeting cycle and we'll have a hearings and all that, ifwe have people come in and you come in and talk to us about moving those things up, then this Board will consider those. In regards to the cleanliness and some of that, we can work with Mary and crew. But again, we have finite resources. I don't think anybody is being neglected and I will tell you, Mr. Savala. No shame on me. Shame on you for saying that. But non-personal anymore. If you want to talk to people then talk to us, don't try to bully me because I'm from New Jersey, and bullies don't do well with boys from New Jersey. We've not ignored anybody, but come in and talk. I know Calvin, we've talked on different occasions even out there at the courts. On the servicing, that'll be part of the budget cycle and again, come and talk to us and in another couple of months, we will be going right into the budget cycle. As far as the blowing, the cleaning, then we'll discuss it with the amenities and see what we can do. I'm going to say something, everybody, I'm going to say this because I've been on this Board for seven years. I've been here for almost 14 damn years. Back in 1962, I was a 12-year-old boy in New Jersey, but I heard a guy say in his inaugural speech, "Don't ask what your country can do for you, ask what you can do for your country." I'm going to challenge every one of you. Don't ask what your community, your CDD, what you can do. That's my point, and that's why I do things and these people sit up here and do that. As far as you guys and the pickleball, we hear you, we'll try to work with you, the budget cycles where we'll look at for the resurfacing the courts, and Calvin, you responded when you said about the timing. From us, we've always listened, and we have supported you. I was kidding around by the spaghetti, but we've supported you. Please feel free to come and talk to us. We

will continue our conversations and our communications with each and every one of you to make sure that the amenities that you enjoy on the pickleball courts are like they are. Anything else?
Ms. Clark: I just wanted to go back to my question about when was the best time to resurface the courts. I think that if we could find out when that time was, that if October is the best time to resurface support, then within the budget, I think that's fine. But if for some reason July, which I can't imagine why July is a good time. Except for birthdays, July is not a good time for anything. I think that that's one of the concerns is that is what is the best time because it probably doesn't get as much use. But I would also be more concerned with the composition of the material that was being used in a hot summer month, the right time to do that? If that were the case, then I would like to see the Board revisit the possibility of moving the timetable up to resurfacing the courts to fit in with when is the best time to actually resurface them.
Mr. Mecsics: Bob was going to work on that and we'll have that to the environmental and all that stuff. There's one thing about use and nothing is on environmental and that's the important part. Anything else? While we have a question, we normally don't ask for questions, but do you want to do one more public comment? One public comment.
Marilyn Noffsinger, (Stone Creek Loop): I would just like to say, I'm sure you've run into this problem with other projects, but I know for a fact I've been involved with tennis for 50 years and pickleball for 15 or so. I know that there are limited number of companies that do this work. That whatever you decide, I just hope you decide quickly and get on their schedule because scheduling is an issue. They have a lot work to do, and as I said, there's a limited number. The quality of the coding that they put on is extremely important. The quality of the underlying in terms of being leveled, yes, I will say that I think everybody here is in agreement the two newer courts are not the same quality underneath that the first two courts were. But it's the top layer that we're talking about, resurfacing that is really important in terms of durability and quality of materials.
Mr. Mecsics: Thank you.
Ms. McKie: I have another thing. Mr. Mecsics: Yes, ma'am.

Ms. McKie: The documentation I have for all four of the pickleball courts are the same company. I don't know who chose them or how the selection was made, but they're all the same company. Another thing, we keep using the word resurface, the vital light. Like it says, it has sand in it, there are different layers. But for example, where the bird baths are, that does not get rid of the bird baths, it camouflages them, so that you really can't see them and it offers a layer, but they will come back and, in these documents, it talks about cracks. Cracks will come back. We have to accept that, and it's not really surfacing, resurfacing, like you'd resurface a road where you'd take off a layer and then you'd put a new layer. It's putting more coats of paint on it so that it looks really good and the imperfections don't have as much of an impact for a period of time.
Mr. Mecsics: Anything else? Well, we normally do not have questions. But Calvin, you may make a statement. Because you are the leader of the pickleball. I understand that.
Calvin Eakins: I just wanted to say that I moved here on December 8th, 2015. I came over here to play tennis. Never heard of pickleball, so what does all that noise? I started playing pickleball. The courts were here in 2015. Just disappointed it says something else. I was here.
Ms. Clark: Say something, you're talking too.
Calvin Eakins: I'm just saying that because I know it because I was here that day. As concerning the tears with the netting, that's unfortunate that that happened. I can tell you that none of the Board members, none of the officers, we did not do that. That was individual pickleball players. They did that. We did not approve that, and we did pay $600 for those repairs. Want you to know that as well. Thank you.
Mr. Mecsics: Thank you. Yes, sir. Where is the gentleman in the back? Come on
up.
Jim Fitzgerald (4344 Ashton Club Drive): Hi, my name is Jim Fitzgerald. I live at
4344 Ashton Club Drive and I'm probably the newest one here. Eighteen months ago is when we actually figured out about Lake Ashton, how we figured that out was because we did a Google search as we were traveling the country, for two of the top number 1 and 2 sport activity. What we were specifically looking for was golf and pickleball, when we did that five years ago, Lake Ashton did not come up in the Google search. It did three

years ago, so that's how we ended up here. My only concern, Bob, you brought it up safety related. I'm an avid pickleball player. When we got here and I was playing in the morning, specifically on Courts 1 and 2, they would come through every morning, the landscape company and blow off the tennis courts and the pickleball courts. The reason for that, I'm assuming, because I see it now because they don't do it, is the landscape company is the one when they do their manicuring, they blow the stuff, sand, leaves, etc., onto the pickleball courts and tennis courts. For safety reasons, especially on the two courts where they in the afternoon practice for the men's team, there's always leaves and sand, which I do believe is a safety hazard, even though we wear court shoes, leaves and sand does not take care of that. If nothing else happens, I think if it was already done by the previous contract or landscape company or whatever, I think we should definitely look at getting that done each day so that safety-wise, that's something that's preventable and I think that's a pretty easy fix. Thank you.
Mr. Zelazny: Just to address that, Mary and James have it to do that. Let me just clarify on the comment that Yellowstone used to do it, you say now the new people don't do it. The new contractor isn't here every day, he comes twice a month, I think.
Ms. McKie: They are here every week for three days, basically. Mr. Zelazny: So, maybe they are.
Ms. McKie: They are not here five days and neither was Yellowstone, they were not here on Fridays.
Mr. Zelazny: But if that's the case, then we can talk to the landscaping company for sure.
Mr. Zelazny: Okay. That was our old contract.
Mr. Mecsics: We'll take it we'll take a look at that. Okay. We've got a lot of comments. We're getting back into almost public comments, not discussions. Now, Larry?
Lawrence Judd (5221 Green Drive): I don't know what the paper work says, but we had two different companies that the COD Board approved the two different sets of courts. So it wasn't the same company. I know because I got the bids from different companies and unfortunately the company that did the first set of courts had overpriced everything at that point. So the COD approved and paid for the different company.
Mr. Mecsics: We will do so. Will make sure that we have the right date.

Lawrence Judd: All right. Thank you.
Mr. Mecsics: Anymore comments? Les? Then we're going to move it on.
Les: Thank you. I'll be brief. I just want to summarize everything that I heard so we know how to move forward. As my friend from New Jersey says, "We'll take small victories. If that's what we can get." So, is the majority of the Board suggesting that we continue to darken your doors in an effort to get the money moved into this year planning for either a summer or an early fall installation? Is that what I'm hearing?
Mr. Zelazny: No, what you're hearing Les, is that, I will contact the company, find out when the best time to do it. I will ask them to come out and do an evaluation as to safety and serviceability. Then once we get that, I'll report back to the Board and if it's serviceable and safe, then, I do not believe the Board will take any action until the May time period when we do the budget assessment to find out if we have money left this year to move it forward or to do it first part of next year. Based on what Mary says, if they say it's the best time is summer, we will defer something else, get it done, put it in.
Les: Okay. So I just want to find out how much more you want to hear from us.
You've got to be sick of hearing from us.
Mr. Mecsics: You can see us any day you want.
Les: Just to be clear, you're talking about after getting an assessment, if in fact it's determined that it could be done or should be done, then you'll look at May in terms of moving the funding backward.
Mr. Zelazny: If it's a safety or serviceability issue, we can move it all the way up. Les: All right. So if it's not?
Mr. Zelazny: If it's just the evaluation and the best time to do it is in the summer,
then we can move it. Other than that we will just evaluate it in May to see if we can move it up from the October time period.
Les: Okay. So as it stands right now, assuming nothing happens, we're looking at October possibly to get it done?
Mr. Zelazny: It is in the budget to be done in October.
Les: You and I know if you say we're going to do it, we have to get bids, we have to get on the schedule.

Mr. Zelazny: Les, we've been through this on a number of projects. I think we understand that.
Les: But not everybody in here understands it, Bob. It's the same what you talked about the land. You purchased the land for courts 3 and 4. The developer donated the land for courts 1 and 2. Vvhen facts are thrown out, we just want to get them accurate, right?
Mr. Mecsics: Yes.
Les: I'm just trying to clarify. I don't want to come back here and bother you again if it's fruitless.
Mr. Mecsics: But you can come back and see any of us anytime you want that.
Les: That I understand. I understand that your doors are open. That's why you have office hours, but I'm only interested today in one issue and hopefully I'll get clarification. So right now it's in for October?
Mr. Mecsics: It's in the budget for 2023 and that starts on October. Les: Thank you.
Mr. Zelazny: Thank you, Les. But we will have a report out to you at the next Board meeting.
Mr. Mecsics: Anything else? All right. Thank you, folks, for coming.

D. Pet Parks (Requested by Supervisor Littlewood)
*This item was taken out of order
Ms. Littlewood: Jim, can I move the pet parks up because these people have been here all morning.
Mr. Mecsics: Yes, we will move the Pet Parks up. Ms. Littlewood: Take one pass it down.
Mr. Greenwood: Pet Parks, we've got that under 90. Yes, so if you're on 113,
correct we're on the section D. There was a letter received from Mary Huber.
Mary Huber (4569 Back Nine): The dog park of CDD-2 property has been neglected and required immediate maintenance. The ongoing neglect of these amenities has caused the group to become barren, leaving the terrain either rough or sandy, muddy and slippery. I request that the parks, which are an amenity promoted by Lake Ashton, to be restored to the condition that they were intended and better maintained in the future.

As a Lake Ashton homeowner, I'd ask the dog parks to be manicured and tended to with the same care shown as the rear entrance the HFC and the golf course. Requests landscaping and maintenance include but are not limited to weekly mowing in the spring and summer and bi-weekly in the fall and winter. Twice weekly watering performed by irrigation systems at 30 minutes each time. V\lhen grass areas are bare, they must be reseeded, sodded and quartered off until grass has taken root and is sustainable. Periodic raking to allow dog owners the ability to locate and pick up waste. I'd also request that when the parks are sprayed for weeds or pest, there be sign posted closing the park for 24 hours to keep the dogs safe. We also have two resident's requests forms. Carol, would you like to come first?
Carol Corley (1053 Sawgrass Drive): My name is Carol Corley. Thank you all for moving it up. Lake Ashton is a lovely place to live with many amenities, from our 36-hole golf course, to our swimming pools, exercise rooms, basketball court, racquetball court, card rooms, pool tables, libraries, pickleball courts, and tennis courts. That's a lot to maintain, and dog parks. Yes, dog parks are an amenity nd a very important amenity for dog owners. Unfortunately, on the West, the dog parks seem to be the only amenity that are left in such poor condition. The dog parks are a place for dogs to socialize and play and people to socialize. They're only places in Lake Ashton where dogs can be off leash and not tied to a human. Unfortunately, the dog parks on the West have become a bit nasty. Winged foot, the better of the two, has deep muddy areas where you can bring a pretty clean white dog and take home a dog who has to go into the bathtub immediately. I have a 93-pound dog. I don't want to have to put that one in the bathtub. Overall, the weeds to give it a green appearance unfortunately, it is watered too often and cut too short for grass to thrive. Pebble Beach is much worse. The muddy areas are so bad that after I've taken my dog there, I walk her across the street on the clean golf course grass to hopefully get the mud off her feet before getting into the golf cart. It is my hope that the CDD-2 will put the dog parks back in the condition they were in when I moved here in 2017. Funds from the residents are used to support all the amenities. I am a resident. This is my favorite amenity and I and other dog owners like to use the parks 2-3 times a day. I would hope that those who use other amenities would support my need for a clean, safe dog park as much as I support their needs, like the pickleball people who were just

here. Lake Ashton is a first-class community, it's awesome, but the dog parks are not a first-class amenity. Thank you very much.
Mr. Greenwood: Next, we have Lori.
Lori: Good afternoon. I think, Carol just said it very well. I am one of the people that was in charge of putting together a petition of quote, so we could at least get some names down. We now have some idea of how many people we're dealing with. But we came up with 125 signatures and that was not campaigning, that was just putting the petitions down and having people who were using the parks to sign them. I, too, came to Lake Ashton. One of the things that sold me on this place were the dog parks. We drove by at four o'clock one afternoon on Pebble Beach and the place was filled with people and dogs and it was a selling point. It is now nothing but sand and dirt and we take our dogs home every day. We have two dogs. We have to wipe their feet off and my house still is full of sand. It is an amenity that was promoted when we moved here and we are begging you to get them back up to with the way when I moved here in 2020, they were absolutely beautiful. Now, it's nothing but dirt and all we're asking is for us to get it back to where they were, the way they were intended and from there, and we will help. Let us know what we need to do to help keep these dog parks nice and clean and keep our little friends happy. We're more than willing to help you, but we need guidance and right now we need maintenance, because they're a mess. Thank you very much.
Mr. Greenwood: I have a copy of the petition that was put together, so I'm going to get this over to Angie to just say, these are the people that signed up for this petition, and we can go on from there, just wanted that to be on the record though. I'm going to scan it and distribute them.
Mr. Mecsics: Do we have other comments? Okay, over to you Angie.
Ms. Littlewood: During the seven years that I have lived in Lake Ashton, the CDD Board has refurbished the HFC reception, refurbish the HFC media room, laid new floor in the HFC main room, purchased land for the new pickleball courts and parking, purchase two golf courses. During my first year on the Board, this Board has approved new landscaping, repair, and correcting installation of a bathroom on the golf course, the installation of two new cart path extensions, and it's now voted for a third, the purchase of new chairs for the HFC replacement floors in this book scores and racquetball courts,

and that's just all I can remember. Some of these improvements are in amenities that are used by just a few residents, such as the media room and the racquetball court, yet we have an amenity that is used by over 40 plus residents that has had no funds made available for improvement or replacement as far as I know in the last seven years. I've actually done some research and they have so, and it is not in the budget going forward. That amenity is the dog parks, the dog parks are not, as has been said to me, just somewhere where residents take their dogs to pee and poop, it might surprise this Board to know that some residents didn't buy into Lake Ashton because they had two golf courses. The dog parks were the swing factor that made them purchase here. Dog parks are an important amenity to Lake Ashton living and here is why. Dogs can run freely off the leash, the only place in Lake Ashton that they can be off the leash due to Polk County leash laws, they promote good physical health and socialization for the dogs. On one afternoon, there were in excess of 30 residents and 29 dogs at the Winged Foot Dog Park, they reinforce owner bonds, they provide a social environment for dog owners and they provide a safe area for off-leash training. In fact, the residents of Wing Foot Dog Park have formed their own club and have raised money in the past to try and help improve the park. One member told me that some residents have stopped using the dog parks because of the state that they are in, and maybe that's why we have residents that are exercising their dogs off-leash in other parts of the community. Residents have been asked by Board Supervisors why they care so much about the Dog Park because it's not like it's their backyard. They care because the neglect of the parks has caused weeds to fill in where there should be grass. Some of those weeds are because of overwatering, but some are not, some of those that are not have small flowers which turn into burrs. I know from experience how these burrs stick to a dog, they get in-between the pads on their paws causing them pain when they walk, they get in the fur around their mouth, and long hair dogs, they just get so knotted deep into their hair that they have to be cut out, and they could get it into their ears if not seen nearly enough, which is an extraordinary amount of cost for surgery. I've provided photos of the Dog Park on the east side as well as on the west, you will notice that there are no bad patches of ground on the East Park. Tables with shade umbrellas, chairs, and benches, as well as poop bags have all been provided and are maintained by CDD-1, CDD-2 has provided nothing for either of the dog

parks under their supervision, everything has been supplied by residents using the park, and now they must provide their own bags for the collection of dog poop. The Board has abdicated its responsibility for the dog parks and that needs to change, because to the residents that use them, they are as important to them as the golf course is to the golfers. I recommend that the following action needs to be taken, the turf needs replacing in all the bare areas as soon as possible, one park at a time. Because this could be a liability for the COD if someone's slips on the mud when it becomes wet. Weeds need spraying to kill them off and turf laid in their place. Poop bags need to be provided by CDD-2, dog poop attracts other wildlife such as rats and mice, which we have in abundance in the neighborhood, and these rodents attract snakes, which we also have in abundance. It also contains bacteria which is harmful to other wildlife, it is a Board responsibility to provide the bags. Fences need checking for gaps and repairing to stop dogs escaping. The retaining wall around plants needs to be secured of Pebble Beach Park, the block pavers need attention at Wing Foot, they're coming loose and the concrete foundation is crumbling, the irrigation needs to be checked on a regular basis, discussion with the landscapers to see if they are cutting too often in the winter and if they are cutting too short and not to cut where there is no grass. Tables, and chairs, as well as shade umbrellas, should be supplied by the CDD. New rule notice is supplied showing consequences for aggressive dogs and who to contact with any issues, rules in all three dog parks, in my opinion, and I haven't discussed it with anybody on the other side, should all be the same as they are all used by residents, and the pet parks needs to be accounted for in the budget somewhere, going forward. One resident has approached me about donating to have the brick pavers under the tree from Winged Foot extended to provide more shade from the trees, I have spoken to this resident and told her what the quote is, and she is happy to go ahead with it if the Board approves. The area of concern, they've already put some pavers down where they have chairs, they have that area that would come from there, it would go around the tree and extend out where it's shade, and then come back and join this paved area again. The area under the tree, nothing will grow there, if you put turf down, nothing will grow there, there is a plant like a ground cover plant that you could put down, but my suggestion would be maybe to put stones down or mulch around that tree, under that tree. But something needs to be done because as you

can see from these photographs, they're just a mess. I've been to county dog parks, I went to one in Polk County and I've looked at photos online of different dog parks and they all have the same thing, they all have a walkway that goes away around the parks, almost all of them do, and on those walkways are benches where people sit while they're in the parks, those benches are secured for hurricanes. At the moment, the chairs and everything that are out in these parts should all have to be taken in during the hurricane. I can't remember where I've put it, but I looked through the folder for that in the last five years, there has been about $5,000 given to the pet park. The pet park put up the other
$5,000 to have things all repaired and done. In five years, that's $1,000 a year that these pet parks have had, and these are the amenities that people are on view and people look at and when they come around to buy a house, they're just a mess, so I'm trying to open to the Board for discussion, but we do need to do something in the meantime.
Mr. Mecsics: Okay, a discussion?
Ms. McKie: Last spring, I got an estimate for putting in sod around the pavers, and that was through Yellowstone. In regards to the sprinklers. I have a proposal here from Prince & Sons, where they show that 20 maxi jets at Wing Foot are not functioning, or they're at least not spraying, and 15 on Pebble Beach. Last spring, I asked Yellowstone to do an inspection of Winged Foot because of all the weeds. He said it was too wet and he lowered the amount of irrigation. When Prince & Sons did their inspection, they found that someone and it was not a professional, had changed the irrigation to six days a week, 40 minutes a day. What you have to understand is both of those pet parks come from the road and they slope down. All of the water is going to go toward the fences and that's what happens. I go to Winged Foot about once a week and it is drying out. What Prince & Sons has done to change the watering to two days a week and I think it's 20 or 30 minutes is having an impact. Here's the proposal from Prince & Sons. I talked to Jason about it. I'll talk about irrigation more, but this is from their inspection and proposal. Now you'll see number 2 has Pebble Beach in parentheses. They've been doing so many emergency jobs for us that they have not had the time to take those 15 maxi jets out from Pebble Beach. Those maxi jets are $2.15 which would take away $32.25 from the price. I don't know how to take out the labor for those 15, but it's 20 maxi jets. The rotators aren't working, zones 4 and 5 are not working and they need to be traced to find and diagnose

them. Zone 9, half of the sprays come up. They weren't able to even figure all of that out. One rotor and the controller are not working. One rotor is broken. There is a lot and you're right. It hasn't been given appropriate attention. Last spring, I asked that the dog parks get their own line item in our budgeting, as well as pickleball, so that Supervisors and residents can look back and say, "Okay, we've spent this much money here now where is it fair to spend money?" Angie and I are in agreement on that. I don't know if you want to consider this proposal for Winged Foot. As you see, I penciled in the amount would be
$1,309.77, and it would probably be less after they remove the labor, but I do not know what that would be. As far as inspections, no irrigation in Lake Ashton has had regular inspections even though we paid for it for over a decade. I sent you guys all the information about that. So Prince & Sons gave us a contract proposal that I'll talk about in more detail. or we can talk about in more detail during irrigation. But it would inspect the dog parks once a month and it would inspect the HFC in the islands and the entry. As far as turf is concerned, I don't know what to tell you. I do know that both landscapers said that the weeds tend to thrive in wet conditions. There's always going to be some level of wet conditions because of the slope of the land. But if we can get some turf in there and not do other things and do turf that would be fine. But it's just going to take time and it's going to take work and it's going to take money.
Ms. Littlewood: I get all that. But weeds also thrive whether it's just bare land and in Winged Foot it's just bare land, there's nothing, apart from that right down at the bottom, and you're right it's very wet. But the thing is, those weeds all need killing off first and you have to be careful what you use in a dog park so they only killing off before we lay any turf.
Ms. McKie: Landscapers know how to do that. It would be a matter of hiring them
and paying them to do the work correctly and in the best way possible. As far as turf, it is not going to be St. Augustine grass that is not appropriate, it would be the Bahia grass. I've had dog park people say, well, this should be an extension of my backyard. No it's not going to be an extension of the backyard because that's not appropriate for a dog park. It's not going to be St. Augustine. But I'm willing to ask the landscapers to do whatever the Board decides they wanted to do.

Ms. Littlewood: I've already spoken with the residents in there and told them that the best grass for the park is the Bahia grass, Bahia is a meadow grass. It dies off in the winter, even if the irrigation is broken, it will die off in the winter, it'd go brown, it won't disappear. It will just die brown, and as soon as it gets any water it comes back. The St. Augustine that we have in our yards is not really suitable for dogs anyway. It's a thirsty grass. It needs a lot of attention that shouldn't be in a dog park.
Mr. Zelazny: First, I don't disagree. I've looked at the pictures. I've walked through the dog park. But going forward, we all know that attention has to be done to it. I would have expected a presentation that tells me how much it's going to cost. I appreciate Colette's research. It's $1,300 for the sprinkler system. If you put Bahia down, it's a $100 for every 400 square feet. I would ask you how many square feet is there in Winged Foot or Pebble Beach and I'm guessing somewhere around 4000 square feet.
Ms. Littlewood: I can't talk to landscapers.
Mr. Zelazny: I don't think anyone on the Board is saying we shouldn't look at it to improve it. The question is, how do we bite off a little bit of that elephant to figure out how to get it done and what's the steps to do it?
Mr. Mecsics: \/Vhat he's getting at, and this is what I'm recommending, we come up with a rehabilitation plan for those parks. This stuff is wonderful, but a rehabilitation plan, funding strategy and phased in approach.
Ms. Clark: Sorry, Jim, I'm going to interrupt you now. I'd also like to ask that as part of that proposal that we also identify a long-term maintenance process because let's face it, we're talking about dogs. The dogs are going to go in there. I saw that some of the pictures had fences where things had been bought, stuff is going to happen, fences are going to be mistreated, dogs are going to dig holes. VVhat's going to go on with that? Because I think that that is probably going to cost more money in the long-term than the amount of money it's going to take to bring them up to speed, and how do we handle maintaining that or keeping that up to a specific standard.
Mr. Zelazny: Colette had indicated that she wanted to put a line item in the budget for the pet parks to follow that.

Ms. McKie: Individually, we so that know how much money has been spent or is allocated for each park. I would be delighted to get the landscaping part of that information. That's fine.
Ms. Littlewood: I also want to add that the residents have actually put things in Pebble Beach. I got a phone call saying that the residents had gotten a fence in Pebble Beach. They've put a fence up in Pebble Beach and I said, we need to take it down because it's a safety issue. A resident had gone out and spend a $100 on fencing because she spent money on seed to seed a bare area and put the fence around. I thought the fence was about two foot. It was nearly as tall as me. It was four foot. Nobody was going to trip over it. I did speak to Sarah about it and she said it's a legal thing if they put it up. I've spoken to the residents that have been seeing me and said, as a Board member, I don't mind if you want to improve these parks yourself, if you want to buy seed or you want to do whatever, as long as you come to me so that we can go through the Board and check it out and it's legal. It's not that these people are asking for a handout, they're prepared to, and they have, put money in. Half of the money that they were given at one point was for hurricane damage. Surely that should have been all COD, should have been 50%.
Mr. Mecsics: Angie, I was the original dog park overseer. So I know more about it
than probably a lot of folks who had just moved here. We had two groups that made their own money. In fact, a lot of those are name tags that you guys had, they sold them. It's a pet exercise pooping type of area. But we had an area for seed, we had ant killer. We had put all that stuff out there and the residents took care of that. I will tell you I would go down there and I was so proud. That's the stuff that we need. Now, back to what we need to do is this rehabilitation that we will all been discussing along with a funding plan and waste from the dog park folks. I'd like to see that volunteerism coming but building something on COD property is not negotiable. You can't. If something comes up, I know all those groups out there and I see you nodding your head back there. They got the money for the pavers and the umbrella. They all did that. They maintained that. That's why I say we need to get back to that cooperation with them. But we need to do on the physical areas a rehabilitation plan. Get the stuff into a line-item budget as well as a maintenance one.

Ms. Littlewood: I would to like to consider and approve the quote from this resident is prepared to pay for and get that done so that at least they've got a paved area where they can sit in the shade.
Ms. McKie: We don't know where that is.
Ms. Littlewood: It was attached. I just explained it. There's already a paved area down there that actually needs pressure washing. The residents have asked if they can do that. It will come from the area. It will come right around the tree and back to the area, so it will be a big circle.
Mr. Zelazny: Do you want a discussion on that? Mr. Mecsics: We are discussing right now.
Mr. Zelazny: I think we've all been pet park people except for Mary because she is new. Probably back two and a half years ago when Ronnie Thrower quit being the head of the Pet Park Association. It seems like the communications between the pet park residents or users and the Board completely collapsed. There was a power struggle at the Wing Foot Park. They disbanded and Ronnie then who was in charge of Pebble Beach tried to put them together to get it as another group so that we could move forward. I'll tell you, out of all the groups at in Lake Ashton, the pet park groups were probably the most active, the most involved, and the most committed. I remember Ronnie and her husband and her group, they were putting in grass, they were putting in water faucets, they were doing pavers. They were spearheading the whole operation and it worked out pretty well. I think right now unless I'm wrong, there is no organized club for the pet parks with a person in charge to bring the concerns to the Board so that we can address them. When that club disbanded, the Board lost the focus on it because somebody wasn't appearing every week beating on our doors saying, I need this or I want that or whatever. It's that persistence and commitment that gets things done unfortunately. If you have an elected representative when you come up here and you say, I'm Mary Smith and I want this at the Pet Park. If you say, I'm Mary Smith and I'm president of the Pet Park Co-op and I've got 125 users of the pet park that want this done. It carries a lot more weight to the Board. To Angie's point, we would encourage the group to improve the thing. You just can't do it by yourself. If you would have come up, she would have to check with James and Mary or whatever and said, okay, let's try that. But it has to be done and coordinated through

the Board because it's Board property. We are responsible. In addition to what we're going to do, I would encourage your 125 people to organize, set your priorities to what you want done in your pet parks. What is the most important thing to you? $4,000 for pavers around a tree or $2,000 to get the sprinkler systems work so your grass will grow?
Ms. Littlewood: But well, that $4,000 is donated.
Mr. Zelazny: Well, when we talked about the donating or the pavers, we have seen a proliferation in the last five years of patio space in the pet parks. We did this three years ago. There was a cry from the residents that they want no more pavers, they need more grass for the dogs to run. I caution putting in more patio. I mean, if the guy is going to donate it, I guess it's not a big deal. If the pet park group thinks that it's worth to lose 30 square feet of grass to pavers. I don't have a dog in the fight. But it's important to have one voice speaking. The one guy who wants the pavers and is willing to donate it. The next person says, I don't want all under the shade where the dogs play to be pavers. I would ask, what does the 125 members of the pet use the facility want us to do in order of priority to fix it? We will attack it. I mean, the Board has addressed every issue that comes to the Board. I know some people don't think we go far enough, but we need to have an organization to be represented to the Board, to come to see Angie or to come see Colette speaking with one voice so we can move forward.
Mr. Mecsics: There's no public comments on this. We're having a point of contact. I think, as Bob said, we need to get back to that what we had before. The folks, I can tell you ladies and gentlemen, you have more poop bags than you should have because I got another box. We have poop bags that sit here so there shouldn't be no shortage of poop bags and don't steal my poop bags. But the bottom line is that's what we look for. We're all together. We want to do these things and make sure you're happy out there. As I said before with Kennedy's speech, we need your help. it's easy to say that. Like somebody said to me well, if CDD pays for the poop bags, are they going to pay for my cat litter? No. But I mean, that's the thing. We want help from you guys. Again, I think my recommendation for the Board to consider is Angie, I'd like you to be the point of contact for that and for a rehabilitation plan to be brought up to us. Part of that consideration is what the residents have volunteered to pay for. Again, being a type of planning guy and I'm seeing many are watching me laughing, but I think we need to have some a plan for

those parks. It just doesn't have pavers all the stuff and the poor dogs don't have any place to run around. We need a plan to go through the line item, the budgeting, and the maintenance that all falls under that plan.
Ms. Littlewood: I do think we need new signs in there that actually give our contacts. If you look at them, it tells them who to contact if there's an issue or an emergency. The one thing that's missing from all three signs, the very first thing it says is that dogs under four months old are not permitted in the park because dogs are not vaccinated until they're four months old. That is missing off all the signs.
Mr. Mecsics: That should be part of that plan then.
Mr. Zelazny: Unless they've taken them down, each pet park has a sealed bulletin Board right there that has the policy and the contacts. It has all that stuff in it or it used to. But the same thing we told the pickleball players. They want an information location. They have to purchase the bulletin board and keep it up. When the clubs were active, that bullet Board was updated with contact information, with policy changes, with events. That's what the pet park group did. There's one at each park.
Ms. Littlewood: But if you look on the East Board, right at the bottom, it says contact and it gives you the number.
Mr. Mecsics: Angie, what we're getting at, we need a plan. Quite frankly, with all
due respect to these. I don't care what they do. I want ours to be our standard of Lake Ashton II. Part of that plan is, how do we rehabilitate with those things with that. Yes, ma'am?
Ms. McKie: When I had the dog parks at the Pebble Beach, there was a resident coordinator and a contact for that resident coordinator and we would post notices in the bulletin board area. As far as putting a plan together, put your plan together, let Jason know what you need from landscaping and I'll get it. I'll get the information.
Mr. Mecsics: You've got another job there, Angie.
Ms. Littlewood: We're not discussing this donation. We want input from the residents to see if that's what they want. Is that right?
Mr. Zelazny: How long is that?
Ms. Littlewood: It doesn't say. They're usually 30 days only.

Mr. Zelazny: I would not be willing to move forward on the paver projects until I hear from the residents.
Ms. Littlewood: Makes sense.
Ms. McKie: I'm going to agree to that. What do you want to do about the irrigation?
It is going to stay muddy until those heads are replaced and fixed.
Mr. Greenwood: Just to double-check, do we know if irrigation repairs are part of the Prince and Sons current contract?
Ms. McKie: By the hour.
Mr. Greenwood: By the hour.
Ms. McKie: By the hour. In this estimate, taking out the 15 maxi jets for the Pebble Beaches, $1,309.77 to repair what they know and like they said, there are some things they couldn't get to.
Mr. Zelazny: James, let me ask you a question, on the timers at the pet parks, that's battery-driven or something and we had some issues with that for a number of years. Have those all been resolved?
James: Yeah. A few of them were changed. There's what we call a node timer that's underground in a hole. There are two nine-volt batteries each. I think someone checked them not that long ago again, but they have to be monitored and changed every so often or those sprinklers are never going to work.
Ms. McKie: On this, they do not show nodes on other estimates that they gave us and work that they've actually done, they replaced batteries. That would be a part of the monthly maintenance contract, that I gave to Jason and he sent to you guys.
Mr. Zelazny: I would make a motion that this is the first step because you can't do anything unless you get the irrigation in. I would make a motion that we support this portion of it to get it started.
Ms. Clark: I second.
Mr. Zelazny: Second. Any further discussion on that? All in favor?
Ms. Littlewood: I just want to say that I don't know whether they found it, but underneath that big oak tree that where it's all sandy, there is an irrigation head buried under there somewhere.

Ms. McKie: I don't know. Somebody buried it and they might as well look for it. I'm sure they will. They probably already know.

On MOTION by Mr. Zelazny, seconded by Ms. McKie, with all in favor, the Irrigation for the Dog Parks with Prince & Sons in the amount of $1,309.77, was approved.

Mr. Mecsics: I'm going to ask the Board, if until we hear from the residents on that gracious offer that they received to pay for this, do we want to defer until we hear back? I would vote that we wait until they coordinate.
Mr. Zelazny: I would not vote to take any action on the pavers until such time as we hear from the people that use the facility. In the last three years, I have just as many complaints every time we put down a paver because it takes away from areas for the dogs to exercise.
Ms. Littlewood: This resident may have the information that you're looking for. I would like to ask that we allow her to speak.
Mr. Mecsics: Do we want to listen to one person?
Ms. Littlewood: We've listened to a gazillion Pickleball people. Ms. McKie: I believe, aren't you the contact person for Wingfoot?
Mr. Mecsics: Are you the contact? All right, then please come up here or something.
Ms. McKie: She's the coordinator and keeps the treasury for Wingfoot. Mr. Mecsics: Come on down. Please take your time.
Chris Burgess (5304 Hogan Lane): Thank you very much. I'm Chris Burgess and I live at 5304 Hogan Lane. I am what's called the co-director of Wingfoot Dog Park. My other person can't be here because she's ill, otherwise she would be. You mentioned the drama that was going on with Wingfoot. We've gone through two big series of that. When the last crew quit, my friend and I stepped forward to be refilling the poop bag dispensers and we started just keep going on with the park and doing what we could to make that better. We don't want to be a president, a vice president or whatever, but we do have a small treasury. No donations are coming in because people, we don't know what to do. I can tell you that it was the recommendation of all the people who use the Wingfoot Dog

Park, to put in this paver area where the dirt exists now, that nothing grows. That sod that was given to us, that was dead, never grew, but we need shade in the summertime in Wingfoot. Dramas before us had people that they had an idea, but that was mixed. So the best thing is, let's use the trees. So this whole big dirt area that is just nothing but just plain sand and dirt, could be paved. Then we're underneath the shade and there's still plenty of room for the dogs. This isn't going to be that big, but it came from all the people at Wingfoot. You don't really have to ask them. I'm one of their spokesperson, and I'm the one that was asking them. Actually it came from one of them, but I was spreading it around to the other people as I would be there.
Mr. Mecsics: So you have a consensus from your group there and that's what they would like and you're willing to pay for that?
Chris Burgess: Yes, someone has come forward. Mr. Mecsics: I apologize.
Mr. Zelazny: I appreciate you sticking with it for all this time because when I was that park person, you were active at that time too. Thank you for your continued service. Chris Burgess: But I've talked to you, I've talked to Colette and I've talked to Angie.
If you want me to darken your doors every week, I can. I'm retired. I can do that. I wanted to ask you, are you people supposed to be supplying? Did I get this idea that you have poop bags that you provide?
Mr. Mecsics: Mecsics and Associates, my company, has given over eight thousand bags for that. We donated that in the hopes that, eventually your groups and like that would make some funding, so you self-take care of those things.
Chris Burgess: Well, since I have been there and as a co-director, I can tell you that, I'm sorry, we didn't use your firm, but I've been ordering it off Amazon.
Mr. Zelazny: Yeah. Well, Angie knows. The bags are here and there's more. Come over my house. So when you need more, that's the place they come to.
Chris Burgess: Okay. We need some. I was going to put in an order.
Mr. Mecsics: But in light of what you were just telling us, as a cognizant authority within that park and that responsibility, I would make a motion to allow that to be funded and put in. Do I have a second?
Ms. Clark: I'll second it. Colette has questions.

Mr. Mecsics: Thank you. Now we have discussion.
Ms. McKie: Yes. Now we have discussion. I think if this goes it would be great. By the way, it says, deliver and install up to 449 square feet of thick pavers. One of my questions, are there already pavers there? We would need to be sure that they match the pavers that are there, otherwise, you're going to have all kinds of issues. Then, asterisk add $25 per sprinkler that needs to be moved.
Chris Burgess: I would want them to move the sprinklers. Ms. McKie: Well, yes.
Chris Burgess: Because you can't have them underneath.
Ms. McKie: We have a landscaping company that handles our sprinklers system and I'm concerned about having two different entities.
Mr. Zelazny: I think that once you get the plat for where the stuff is. then Prince and Sons should move them because we're replacing the heads and everything.
Ms. McKie: That will be separate than this.
Ms. Clark: These guys won't charge us $25 for moving sprinkler heads if somebody else moves the heads.
Ms. McKie: Yeah. I would need to have the information to know more where this would go, maybe a diagram so they can see because we don't want the system to get screwed up because of the pavers. Prince and Sons really should probably do that work, but it will be charged for it. It's not free. Okay, I'm done.
Mr. Mecsics: Okay, so we have a second. We now have discussion. I'm going to ask for a vote, all in favor?

On MOTION by Mr. Mecsics, seconded by Ms. Clark, with all in favor, the Pet Park Pavers, were approved.

Mr. Mecsics: Okay. There are your pavers. We'll be looking for that plan. Chris Burgess: Plan for the pavers or the parks?
Mr. Mecsics: Plan for the parks. Nice try. Should've been from New Jersey. Well, maybe you are from Jersey. I don't know, the other Jersey. What I'd like to ask right now is, Sarah is still on the line?

Mr. Greenwood: Yes, Sarah is still on the line.
Mr. Mecsics: Sarah, I'd like to ask to move up your report because I know you're sitting there and we're paying for your time. Let's take a five-minute break.
*A 5-minute break was taken at this time

TENTH ORDER OF BUSINESS	Staff Reports
A. Attorney
*This item was taken out of order
Mr. Mecsics: Sarah, if you're still on, let's have your report because I know you've been sitting there listening all this time, we've been paying you all this time. Sarah, can you give us your report?
Ms. Sandy: Certainly. Actually, the only thing I have to report on, I know the Board at the last meeting asked for an update on the boundary amendment. I have drafted those documents and I will be getting in touch with Jane Carpenter to go through the process for that. Hopefully, those documents will go in front of the Lake Ashton Board at their next meeting, as well as our meeting. We have to see if it's better to put it in front of Boards individually or at our next joint meeting. That's the only item that I have to update the Board on unless there are any questions for me.
Mr. Mecsics: Any questions? No, thank you, Sarah. Ms. Littlewood: Happy New Year, Sarah.
Ms. Sandy: Thank you. You too.
Mr. Mecsics: Okay. Let's go to landscaping update.

C. Landscape & Irrigation Update (Requested by Supervisor McKie)
Aging Irrigation System
6021 Pebble Beach Pond Erosion
Ill.	Pinehurst Dead Shrubs in Pond
Ravine Repair on CDD owned Ponds on Sawgrass
7 Island & HFC Emergency Irrigation Repairs
Ms. McKie: Most of this is going to be about our aging irrigation system and how we've had to improve it on an emergency basis over the last month or so and where we might want to go. First, I want to let you know and this is mostly just to tell you about Prince. There was a house on Pebble Beach that had pond erosion and it was going

toward their house where you could tell where the land was disappearing. Alan and I checked it once and then we checked it a couple of months later and Alan said that needs repair. He advised that it'd be done in house and I asked him, rather than trying to impose on James Margison about getting Prince to do it and they did it. They gave a verbal quote of $375 and the building was actually $250 for the work and Alan inspected it.
Mr. Zelazny: We're going to put that under landscape?
Ms. McKie: I don't know. It's in this current month's check run summary. I don't know where Mary put it.
Mr. Zelazny: Maybe it's under landscaping or under general fund.
Ms. McKie: It wasn't under landscaping. I'm not sure where that was. I did see the check came through on this check run summary. As we discussed, the dead shrubs in the pond are tabled. Number 4 was actually number 2, repeated erroneously on my part. Then we get to number 5, the 7 Island & HFC emergency irrigation repairs. I sent you guys two files showing what was done and an explanation of what was done in the last month and a half. I have to say, like I said in the explanation on these repairs, Prince & Sons, when they were contacted, they were here with teams in less than 24 hours. They were phenomenal. If anybody saw like I did with the 7 Islands, they couldn't plant the plants until they were fixed. I went by two to three times a day and some of those gentlemen were in the ground up to their hips because they had to dig under old piping in order to get to it, replace it and cut it?
Ms. Littlewood: Is it there in the system?
Ms. McKie: No. It's in the file I sent you guys that was with this contract. Mr. Zelazny: Colette, is that the $4,512 invoice? $4,512 for irrigation?
Ms. McKie: I'd have to look and see. It was $4,500. Mr. Zelazny: That's it.
Ms. McKie: That was the 7 Islands. In the package is the irrigation proposal contract. What I like about this contract versus what we had previously with Yellowstone, it's a separate contract. They will give us a report every month. What I like about them is they itemize it, we can check off what has been done. The fact that the irrigation is separate from the landscaping, I think is a positive for us. You guys have looked at the contract and you can see what you want to do with it or not.

Ms. Littlewood: Can I ask you a question? Mr. Mecsics: Sure.
Ms. Littlewood: When we took these people on, you said it was going to save us what? $7,000 a year or something like that. But now they seem to be every time we asked them to do something it seems to be an additional charge and now, we've got an additional charge for this. So are we saving any money on the year?
Ms. McKie: We were paying Yellowstone for a decade or more to do monthly inspections.
Ms. Littlewood: It's not what I asked.
Ms. McKie: As I explained in the file that I sent you. In the information that was handed off to me when I took this job, there was not one inspection. We had been paying for them in the $170,000 that we had been paying Yellowstone. In the Prince's original contract, it has prices for inspection and repairs. This is something that James Margison recommended, that we get a monthly inspection. You're talking about the dog parks and the state of their irrigation if they were expected monthly, the batteries were kept up, the valves were taken care of, broken heads were repaired. We wouldn't have had to spend
$4,500 on an emergency repair and $1,600 on HFC emergency repair.
Ms. Littlewood: Now my question was, how much did you say it was going to save as a year by having these two companies?
Ms. McKie: We're saving money by having the actual work done that we paid for rather than not having the work done that we paid for that.
Ms. Littlewood: Listen to my question.
Mr. Zelazny: Okay. Hold, I think I may answer your question. If you go to the paper on the budget, this month's budget, the budget paperwork, it shows that because of Colette's work, we're saving $2,000 a month on landscaping contract. That's what the difference is. It's about $24,000 a year, which when you go through the discussion paperwork on the budget, you'll see where that's going to be eaten up on something else. But anyway, you answered your question is in the budget, we're saving on paper, $2,000 a month and then all of this is extra now to try. It really is required to play catch up because, unfortunately, we didn't know what we don't know. That's the unfortunate part.

If we can get it up to what the people say is the gold standard, it'll be a lot easier to maintain going forward.
Ms. Littlewood: But when we first discussed this and we got rid of Yellowstone and brought these people on, Colette gives us a breakdown and I couldn't find it that we would end up saving and I think it was about $7,000 a year. You're saying now we're saving more than that.
Mr. Zelazny: Based on the budget printout. You can see what I wrote here, landscaping saves over $2,000 a month in our landscaping contract based on the first four months of the year which is prorated outwards.
Mr. Mecsics: As Bob said, Angie, there was so much neglect by the prior contractor that they didn't do stuff for us. Now we're finding things that had been buried that they didn't even take care of.
Ms. Littlewood: To me it's an emergency thing and that was it. But now we've entered into a contract that's now this extra amount a year. If it were only saving $7,000 a year, but now we're not saving that. That's where I was getting that.
Mr. Mecsics: Bob articulated that.
Mr. Greenwood: Just to add on that point with irrigation, it's one of those things that a complete replacement is never going to be advise, but it's one of those you patch and you fix as you go along. Prince and Sons, just on a management standpoint, Prince and Sons have been very good. I want to vouch, obviously I don't want that held over my head but they've been very good. With this contract, is it one of those that's all of the irrigation or is it just going to be certain points?
Ms. McKie: It's the inspection of the entry, the HFC and the Islands on a monthly
basis.
Mr. Greenwood: Was that part of their current scope beforehand?
Ms. McKie: No. We only included repairs and that was by the hour. The reason
why I was reticent to include irrigation in the landscaping contract, was because it had been in Yellowstone's and it was never done. We didn't know that we needed it until we started getting these emergency issues.
Ms. Littlewood: Are the Pet Park's irrigation going to be included in this as well? Ms. McKie: Yes.

Mr. Zelazny: I think at that point, Jim, I think, we call it for a vote? Mr. Mecsics: Yeah. Okay. Anything else? Okay. Colette?
Ms. McKie: Yes, sir. Mr. Mecsics: Next part?
Mr. Zelazny: Are we trying to take action on that?
Mr. Mecsics: Yeah, did you need action on that one issue?
Ms. McKie: Yes. Bob was asking about the price, $4,200 for the year, and it's specified in the contract.
Mr. Mecsics: Do we need a specific action?
Ms. McKie: I make a motion that we approve this monthly irrigation contract.

On MOTION by Ms. McKie, seconded by Mr. Zelazny, with all in favor, the Monthly Irrigation Contract with Prince & Sons, was approved.

Mr. Greenwood: With that, we will get that contract to District counsel because that would be a contract amendment adding is service, correct?
Ms. McKie: I would like to keep it separate, honestly, if we can. Because that's the trouble that we ran into with Yellowstone. I would like to keep it separate so that we know what we should be getting and it's very clear and not mushed in with everything else. Is that possible?
Mr. Greenwood: Sarah?
Ms. Sandy: I would probably advise against that. Only because if we do it as a contract amendment, then all the contract terms of our overarching contract will apply to this as well. So all the standards that we include in there, all the legal obligations will be applied to this as Jacob mentioned earlier. In that contract, we already have the amounts for the hourly amounts for the inspection and repair. That is already addressed. The only thing that is not addressed is that they would be doing this on a monthly basis for this amount.
Ms. McKie: I mean can you list the yearly amount for the irrigation so that we know what it is though, separate from the landscaping.
Mr. Mecsics: Yeah. That's an accounting thing.

down?

Ms. McKie: Well, yeah. But if you don't ask, you might not get it.
Mr. Mecsics: Jason, can you make sure that we have that separately broken

Mr. Greenwood: Sharyn can certainly get that taken care of that easily.

Financial Report Line Items for Pickleball & Each Dog Park
Ms. McKie: The financial line items for pickleball and each dog park we already talked about, and that was taken care of.

Wetland Updates
PB Wetland Maintenance Begun
Ms. McKie: Now we're at the wetland update. Bob, I'm going to go through this and you might have some input in regards to Pebble Beach, but this agenda was put together before Applied Aquatic started and finished the Pebble Beach first quarter maintenance.

Aquatic Plant Management Agreements with Applied Aquatic Management, Inc.
North End Rattlesnake Lake 5457 to 5377 Hogan Way
North End Rattlesnake Lake 4547 to 5433 Hogan Way
Rattlesnake Lake
Ms. McKie: It is complete, I believe, as of Wednesday. On the Hogan, Rattlesnake, three-foot trim, that is complete as of Wednesday, and that cost was $10,818 paid by the residents. Their quarterly maintenance would be $3,912. The quarterly maintenance for Pebble Beach Rattlesnake Lake is $3,800.
Mr. Zelazny: That's an annual?
Ms. McKie: That's an annual amount. Those are both for one year. Mr. Zelazny: It's performed quarterly.
Ms. McKie: Performed quarterly.
Mr. Zelazny: $854 per quarter, correct? Ms. McKie: Yes.
Ms. Littlewood: You said you've had a quote for Rattlesnake? Did you say you have a quote for Lake Hart?

Ms. McKie: There is no quote for Lake Hart.
Ms. Littlewood: So we're talking about Rattlesnake.
Ms. McKie: Yes, and I said, Jason's included that in the package, the Hogan Rattlesnake. We had talked about if the resident's paid for the three-foot trim, which two of them have, that the Board would consider and discuss about paying for the one-year of quarterly maintenance for each. That total is $7,712. That would keep it at the level that they are now and also improve it as they could go. We need to decide if we're going to make that investment or we're going to, down the road, have more battles about three­ foot trims with residents paying for it.
Mr. Mecsics: Well, I have to congratulate you on getting that stuff done, but from a financial standpoint, can we absorb those within our budgetary line items? I know that's a loaded question.
Ms. Clark: I have a question on the contract, where it says $700 maintenance fee due quarterly, seven hundred times 4 is not $4,900.
Mr. Mecsics: No, that's not right.
Ms. Clark: Because I was like, I swear it's $2,800. Ms. McKie: Which is it?
Ms. Clark: That's Pebble Beach.
Ms. McKie: That is a different contract. This is a contract for their spraying.
Ms. Clark: The math doesn't work regardless of the contract. This one on here which says the product management agreement it looks like the same thing.
Ms. McKie: I only saw this in the original. I didn't receive it and I didn't do the math. Ms. Sandy: Board, we actually have a contract with them that our office drafted.
The annual total overall is $35,560. Within that, it includes a monthly amount for service on 15 COD ponds and 23 golf course ponds and then $700 quarterly service for Rattlesnake Lake. That's within the current agreement that we have with Applied Aquatic.
Ms. McKie: This is a yearly continuation of a long-term contract, correct?
Ms. Sandy: That would be my understanding unless there's additional services that are being proposed.
Ms. Clark: Sarah, this is Mary. My question to you is that, does that contract, that
$35,000 contract and 16 ponds? Would that, by any chance, happened to include the

Pinehurst pond that the couple is concerned with, with the dead branches and stuff in it? Would that be one of the 16 ponds?
Ms. McKie: Yes, but they just spray them. Applied Aquatic is not going to take out those dead branches. That is not a part of this contract. This contract is to spray, if you've seen them in their trucks and they go around and they spray and also, they spray in the middle of Rattlesnake Lake. That's what these contracts are for.
Ms. Clark: Thank you.
Mr. Mecsics: Angie, you have something?
Ms. Littlewood: Just a little confused. Just run by those, because I haven't got those figures in front of me. Is there any mention of Lake Hart there, individual? You said something that you got individual money and we're going to consider those.
Ms. McKie: Okay, let's talk about Lake Heart. There was a meeting on January 17th in one of the resident coordinator's driveway. They asked questions, Applied Aquatic answer them and Applied Aquatic will set a date for the estimates. There has been no money collected from Hart Lake. There are no estimates that have been done for Hart Lake. They went from 8 to 12 and now they're 15 who will get estimates but we have no
·idea if they will accept them and very few of the houses are contiguous. The houses on Pebble Beach, Rattlesnake were contiguous and the houses on Hogan Rattlesnake are all contiguous so it's a whole different setup for Heart Lake.
Ms. Littlewood: Rob, the resident who's coordinating it all. He actually sent out to everybody who was in the meeting and there was a plant map. When I looked at that plant map on the Hogan Lane side, there's about three houses that I know won't pay. So there is a chance that we could have all that done if the others will pay for it but I thought at the last meeting that you were going to be going away and speaking to Applied Aquatics and saying, if this was all cleared, how much would the maintenance be so that we could all consider it at the Board and then we could all move forward but that's not what's happened.
Ms. McKie: That's right. I mean, this is what residents have requested to be done and I can ask Archie to do that but that's not what the residents have shown that they were interested in.

Ms. Littlewood: At the last meeting, it was Mary that said it and she said might I make a suggestion that we do some study of what the overall costs would be to maintain the foliage around these lakes to maintain. Because to be honest with you, just to approve
$3,000 for this tract with a potential of not knowing what this tract is. Then it was agreed that you would go home and do some further study about how much it would cost to maintain it if it was all cut down. \/Vhich was what I think the residents were expecting so that then they could make an informed decision as to whether the Board would be prepared to go ahead with it if they paid.
Ms. Sandy: Well, that's exactly what happened with Rattlesnake Hogan. All I can tell you, I can ask Archie to do that but Hart Lake is so far behind the other two and so different in their situation and the plants and the conditions that it is going to be much different than the other two. For Hogan, Rattlesnake, and Pebble Beach Rattlesnake, for their maintenance contract, we need to figure out what to do because we can't wait for, they might lapse, the estimates for the maintenance might lapse before Hart Lake is estimated.
Ms. Littlewood: Again, that's not why I thought it was going to be happening. I thought you were going back to get quotes.
Mr. Mecsics: We have those two areas people have already put money forth with the good faith that we said we'd been look at it and at where that leads. For the folks for Hart Lake, we asked them to do the same thing.
Ms. Littlewood: As I said, when I looked to the plat map, I'm happy to do what Bob did and for the Hogan side of Rattlesnake to act as the liaison and see if we can get everybody to pay for the whole lot.
Mr. Mecsics: You can act as a liaison but again I have to remind all of you, when it comes to that point, you'll have to recuse yourself.
Ms. McKie: We have a liaison and that's Mr. Olivero and he's done a great job. Mr. Mecsics: We might want to talk to Mr. Olivero.
Ms. Littlewood: He is working for the whole of us. I just want us to concentrate on this part of Hogan. Like you concentrated on that part of Pebble Beach and let him then finish off dealing with Green.

Mr. Mecsics: What I'm afraid of is if we start partitioning it even more, it's going to get a little more complicated.
Ms. McKie: It is too many estimates. I mean, things are moving along and at the end of the meeting, the consensus of the people who were there were saying, if we do this, maybe the rest of the people will jump into.
Mr. Mecsics: Well, with those other folks, then I would recommend you get Mr.
Olivero to have contact with these guys over here and then see.
Ms. McKie: He's contacting all of them. He's communicating with all of Hogan and all of Green. I mean, not the color, all of Green.
Mr. Zelazny: Yes, got it. I think, part of the issues and I think the questions going back and forth are about maintenance versus sustaining and it looks like from both contracts for Pebble Beach Rattlesnake, and Hogan Rattlesnake, it looks like a little bit less than 50% of the original cleanup because I think it was like $10,000, they did to clean up Hogan.
Ms. McKie: Almost $11,000.
Mr. Zelazny: Yeah, for those homes but then the sustainability is like $4,000 so it's a little bit less than 50%. Same thing with Pebble Beach, it was $6,800 now it's $3,600.
Ms. McKie: Right.
Mr. Zelazny: I mean for a ballpark figure, when you look at what the cost of the community it would be and I don't know what Hart Lakes original estimate would be.
Ms. McKie: $17,000.
Mr. Zelazny: The sustaining would be about 50% of that in terms of budgeting.
Ms. McKie: My focus here and I'm reticent to let that go, is that we said that once residents paid for the three-foot trim, we would consider whether to pay for the one-year of quarterly maintenance. If we do not do that, my sense is we will get back into the same battles that we've had for the last six years about residents paying or the COD paying.
Mr. Mecsics: I think in this case, we've had Pebble Beach take the lead. I think in all good faith our Board, we made them think that we would consider that. I think we need to do that. So, am I looking for a motion for at least those two places?
Ms. Sandy: Sure. I move that we approve a one-year maintenance for Pebble Beach Rattlesnake and Hogan Rattlesnake, done quarterly for $7,712.

Ms. Clark: Well, I'm just looking at the numbers. What we have in our packet is a contract aquatic plan management agreement. In the agreement, it says and it talks about Rattlesnake located at Lake Ashton CDD-2, Lake Wales, "Services shall consist of quarterly inspections and/or treatments as needed to maintain control of noxious growth." What it includes, what it doesn't include, and it starts 02/01/22 through 03/31/23. It says the maintenance fee is $700 due quarterly times 4 for a total of $4,900. Well, $700 times 4 is not $4,900.
Mr. Zelazny: This is not for the buffer. I agree with you on the numbers, but this is for the lake. This was to treat the lake like how we treat the ponds for algae, we treat the big lake.
Ms. Clark: This is an addition to $35,000?
Mr. Zelazny: No, this is what we pay Applied Aquatic to maintain the ponds. Ms. McKie: They've been doing it for years.
Mr. Zelazny: This is just, I think, a replacement contract. Go ahead, Sarah.
Ms. Sandy: The contract we currently have one more term, so it actually covers that proposal that's in your agenda, that third proposal from Applied Aquatic for this next year. You are right, Mary, the 700 times 4 is correct in the agreement that we have, versus the proposal you have in front of you.
Ms. Clark: But this $7,712 that's on the floor now is in addition to the $35,000, correct?
Mr. Mecsics: It's correct.
Ms. McKie: It's a separate job.
Ms. Clark: We have budgeted money for this?
Mr. Zelazny: It's not an approved budget line item, that's why we're looking at it.
When we get to the budget, you can see that there is available money to do that. Ms. Clark: But it would have to be included in the budget moving forward. Ms. McKie: We have never done this before.
Mr. Greenwood: Right. I think just adding to that, Bob, typically when the budget is in process you would start exercising this probably in your May meeting and then you're either going to do adopting their proposed budget in June, July. It wasn't part of this

budgeting process, if I'm understanding the history, it wasn't thought through thoroughly as needing to be done.
Mr. Zelazny: It was a work in progress, which is difficult.
Mr. Greenwood: Now it's becoming a real issue. You see this in other communities because these nuisance, invasive plant vegetation always come back.
Mr. Zelazny: For monetary purposes, the contract on Pebble Beach, if we do it by budget year, we would have three payments of $850. We had one in January, then we would have one in May, then we would have one again in August. We would only have three payments. The Hogan Rattlesnake Lake, they did it this month, so they have to do it in May, so they would have two. Theirs would only be two payments of whatever it is. We have three payments because we started earlier. That's for budget purposes. Impact on the budget is probably $5,000 versus the $7,000.
Mr. Mecsics: We do have funds that will cover that? To Mary's point, do we have the funds within or not necessarily within that budget line item, but do we have funds within our discretionary funds?
Mr. Zelazny: Correct, we do.
Mr. Mecsics: Alright. We've had a second. We've only got three people. Ms. Littlewood: Can I too vote on it?
Mr. Zelazny: No.
Ms. Littlewood: I can't vote on Hart Lake, but I can vote on Rattlesnake.
Mr. Zelazny: Well, you have to check with Sarah, but anytime we're talking about a policy on payment across the Board, I think we had to not vote.
Mr. Mecsics: Yeah, that's what Mike said. Yes. Sarah? Mr. Zelazny: That's Sarah's call.
Ms. Sandy: I'm sorry, can you repeat the question? It was a little hard to hear.
Mr. Mecsics: We're voting on this contract. Bob is directly involved, so he had to recuse himself. When we last did this, Mike was involved and he said, "Anyone that had any kind of involvement as far as this with the lakes, they had to recuse themselves." Angie said, can she be included because it's not necessarily her specific area, correct?
Ms. Littlewood: That's right. I think I voted last time on Rattlesnake. I just couldn't vote on Lake Hart.

Ms. Sandy: That's right. It was based on the area that we were discussing. Ms. Littlewood: But if I recuse myself, you have a quorum, right?
Mr. Mecsics: Yeah. We've got three. Let me amend my motion to split it out that way so you can vote. The motion would be to fund the Pebble Beach maintenance for the yearly plan. Do I have a second on it? Then we can talk about the Rattlesnake Lake.
Ms. McKie: Second.
Mr. Mecsics: All right. Any further discussion?
Unidentified Resident: Can I make a statement before you vote? Mr. Mecsics: No.
Unidentified Resident: We've always said, prior Board meetings and everything else, that we would not do that for specific areas unless it was for the whole community. Besides you're the precedent that you're changing that and it is not only going to apply to this but to anything else we are going to do from now on. That's all that I want to say.
Mr. Zelazny: I think, Stan, our discussion from last time was that, are we going to change the position of the Board that says, "If the residents pay this, the Board will sustain it?" That's what it was at the last meeting. That's why I thought our vote was, is the Board policy going to change? In that case, then that's why I was suggesting that Angie has to recuse herself.
Mr. Mecsics: It's a change.
Unidentified Resident: I just had the question because nobody's talked about that.
Mr. Mecsics: No, it was talked about in our last meeting. It was talked about when we had our first meeting there, Stan.
Ms. McKie: We beat it to death at the last meeting.
Mr. Mecsics: We have that. Sarah, so you're saying that Angie can vote on the Rattlesnake Lake, is that correct?
Mr. Zelazny: I don't think so because it affects her. Mr. Mecsics: Does it affect you at all?
Mr. Zelazny: Yeah, because once the Board sets the policy that we're going to maintain.

Mr. Mecsics: Okay, Sarah. The question we have from one of our Board members is that, that vote changes that policy. If you're affected by a policy, do you have to recuse yourself?
Ms. Sandy: We're voting specifically on Rattlesnake Lake right, or are we going to take a step back and vote on the policy as a whole?
Mr. Mecsics: Well, we have both the Rattlesnake Lake and Pebble Beach.
Ms. Sandy: The issue at hand is whether or not the Board considers this to be a benefit to everyone overall or a benefit specifically to only those in that area. If we are making the determination that it is a benefit overall to everyone to continue that maintenance on an annual basis, then it's no longer a special benefit to those living in that area. If that is the new policy of the Board in order to take on the annual maintenance that this is an overall benefit to the community, then it's no longer an issue of a conflict. Previously, we had been considering looking at this as only benefiting those residents in that area.
Mr. Mecsics: Well, the precedence that's being changed was before as Stan had pointed out, was that before we did not consider any of that. In this case where we talked about it and it was spoken before, and that length was for these specific areas, not across the Board, but it does set a precedent as far as policy is concerned. We will consider it but it is not a guarantee.
Mr. Greenwood: I just wanted to chime in here. I just got an email from Sarah. On page 108. You're saying that this proposal that's in the agenda is already included in the actual service agreement or should be is that what your question was there, Sarah? It should be already?
Ms. Sandy: Not what they're discussing now. What we're discussing now is adding additional, the one that I mentioned in the agenda pages. I think starting on 108, that I mentioned earlier, is already covered in our current agreement with Applied Aquatic.
Mr. Mecsics: Let's say that the efficacy that we're trying to talk about right now is we have the possibility of recusal by one or two of our Board members, we are going to vote on two specific areas. I know Bob is involved with one area, Angie is not. Although again, if we go back to the precedent of the concept that yes, we're opening it up, does that in and of itself recuse her?

Ms. Sandy: I don't think that there is a direct conflict. There is not a specific benefit to her individually. I think by taking them individually.
Ms. Littlewood: I'll just make a suggestion that makes it easier. We're constantly told that the land behind all the properties is owned by the CDD. In fact, the letter that Colette sent to Rob actually said that, we will be sending out email blasts and notifications telling people where they can get in and get out. That makes it a benefit to everybody. So there's not just individuals, so you should be able to vote, I should be able to vote. It's a benefit for everybody.
Mr. Mecsics: I disagree on that. These are specific areas, and Mike Eckert pointed that out.
Ms. Sandy: As the Chairman just said this isn't a guarantee. I don't think it's an absolute change in policy it on a case-by-case basis. I think we should stick with the prior approach that we had where the Board member living in that area should recuse themselves.
Mr. Mecsics: Okay. In that case and we go for the motion to fund the maintenance for the Pebble Beach ad Bob will recuse himself. I have a motion on the floor. Do we have a second on that to vote?
Ms. McKie: I second.
Mr. Mecsics: Do we have any further discussion on that? Ms. Clark: Yes.
Mr. Mecsics: Yes, Mary.
Ms. Clark: Last meeting, my request was to have documentation on how much it would cost to do both Rattlesnake Lake and Hart Lake so that we were making a decision knowing how much it was going to cost to do it all. Since we don't have that information, I'm going to vote no.
Ms. McKie: You have every right to vote however you want. I can tell you, ifwe do not institute this Hogan Rattlesnake maintenance contract, by the time we get around to Hart Lake, this will expire.
Ms. Clark: I'm not going to be strong armed into making a vote. Ms. McKie: I'm just telling you.
Ms. Clark: That's great.

Mr. Mecsics: Anymore discussion on it? I'm going to call for a vote. All in favor for funding that, signify by saying I.
*Mr. Zelazny and Ms. Littlewood did not participate in the Rattlesnake Lake vote.

On MOTION by Ms. McKie, seconded by Mr. Mecsics, with two in favor and Ms. Clark opposed, the Rattlesnake Lake Maintenance, failed 2-1.

Mr. Mecsics: It fails. I would assume we do the same thing for the other one, actually we didn't approve that one, so we can't.
Ms. McKie: I'm not going to even bother in regards to Hart Lake, because these two will have expired. You've already paid $800. So that's down the tubes. That's the way it is. But we're going to have this battle every year about the 3-feet trim.
Mr. Mecsics: The people on Winchester and crew, have already paid their money and they are good for how much longer? They did the first quarter, right?
Ms. McKie: No. They've had the three-foot trim period for almost $11,000. None of the maintenance is being approved by this Board. Then it's irrelevant for Hart Lake.
Ms. Littlewood: I disagree.
Ms. McKie: You can disagree all you want.
Ms. Littlewood: Can you please stop dismissing me. I'm sick of you dismissing me in these meetings. I either get well, that's your opinion or you can disagree all you want. I have an opinion, and I'd like to be civil. I disagree with what you're saying. We'll get the quote. I'll speak with Robin, we'll see what we can do with at least Hogan side of Lake Hart where there's a possibility of it being a whole thing. Then you can get the quote. You were asked to get the quotes so that we could vote on it and you didn't.
Ms. McKie: I've been working on getting the quotes.
Ms. Littlewood: Which you didn't ask Archie to give the quote for Lake Hart.
Mr. Mecsics: Again, my recommendation is to continue on please, with the Lake Hart. If we can get that done before the next meeting and talk to Archie and see if he'll accept that payment for that, can we do that?
Mr. Zelazny: Can I get a point of clarification? Our vote was it to take care of Rattlesnake Lake or it was just to take care of Pebble Beach on Rattlesnake Lake?

Mr. Mecsics: The vote would have been on just Pebble Beach because I think that's what Colette is just trying to say and I'm not putting words into your mouth. Cheryl Winchester and their people have paid $10,000-$11,000 to clean their area up. If they don't execute their maintenance contract by a certain date, then the cost will go up. I think that's the question. I don't know what the cutoff is on that, but do we do we put it down and then have the maintenance rate go up or just vote on.
Mr. Mecsics: Just a second. Mine was a question. How much is the maintenance for the Winchester operation? Per month or per a quarter?
Ms. McKie: For Hogan Rattlesnake it's $3,912 for the year and quarterly maintenance. Mary is figuring it out.
Mr. Zelazny: So, the notion that was $7,000 or whatever actually covered both parts Rattlesnake basically.
Ms. Littlewood: I'm not dismissing it. I'm just dismissing it until we have all the quotes in like was asked so that we can make an informed vote. If you go back to Cheryl and explain, I'm sure they'll pay the first quarter.
Ms. McKie: I am being told that I have not been doing my job. Cheryl Winchester, they were told they would be getting the estimate in December, and the work done in January. Hart Lake was told they would be getting the estimate in February, and the work hopefully being done in March. That's out of my hands. It's not that I did not do my job, the vendor actually has other clients to work with. That is the way it is.
Mr. Mecsics: Bob paid for their first quarter, correct? How much would it be for the first quarter, for the Winchester crew?
Ms. McKie: Like I said, I didn't bring the contracts because I thought I could get them in this.
Mr. Mecsics: I'm concerned that we lose the costing on that bid. But again, we have it. If we said to them or one of us said to them, I'll give you the money to do that first quarter. Then that would extend them out to when we can have our next meeting to deal with that.
Ms. McKie: That's exactly what Bob did and it worked.
Ms. Clark: I would recommend that we go back to Applied Aquatic, because they have a letter here to us that said that they appreciate us and that we're loyal clients and

customers and that they're waving a 3% increase for the coming year. I would ask that we go back to Applied Aquatics and explain to them the situation that we're looking for quotes that would include Rattlesnake Lake as well as Hart lake, and say we apologize for the miscommunication earlier or the inconvenience and ask them to revise their information to include those two areas and see what that dollar figure is. Rather than setting another precedence of having people pulling money out of their pockets to pay for something that the Board may or may not choose to approve later on.
Mr. Mecsics: Colette?
Ms. McKie: They have their schedules, they are very busy, and this is what they have said they would be able to do as far as doing the estimates and the work. From the very beginning for Hart Lake, the estimate would be in February, the work would be in March. They have stuck to those except they ended up doing the work way earlier for both the trims and the maintenance. I asked them for estimates and the work schedules as quickly as possible. This is what their schedule allows them to do with the work they already have scheduled for other clients.
Mr. Mecsics: Okay. VV'hat I'm trying to get at here is Bob's area is covered because you've already paid for the first quarter. The one that is hanging out there is the first quarter for these guys. Let's talk to Archie and see if he'll help us out. Then we can get the other ones in there to meet that time frame for February, because our next Board meeting will be after the 3rd of February. If he doesn't, I will cover that first quarter, because we got to get on with this thing. His quarter's covered, the Winchesters will be covered. That gives us this time for February that we can do the additional stuff and go with that one. Is that suitable for folks?
Ms. McKie: I agree.
Mr. Mecsics: We're running into time and we're running into situations here. Again, I understand everybody and what they're saying. VV'hat I don't want is Applied Aquatic coming back and saying, well, we're not going to play and we've already passed, and I don't want to lose that, if that takes me for me to put in some money from my pocket, I'll do that. We will put this and finish up for the February meeting. Put it on the agenda. What else do we got? Is that all of your stuff, Colette?
Ms. McKie: Correct.

E. Providing Contacts of Vendors (Requested by SupeNisor Littlewood)
Mr. Mecsics: Providing contacts of vendors requested by a Supervisor, Littlewood. Ms. Littlewood: I actually didn't know I'd put this on the agenda, but thank you, Jason. Back in October I took over the responsibility for the pet parks. I said at that meeting that I would need to be able to speak to the landscapers as 90% of the issues were landscaping. That was met with resistance from Supervisor McKie, whose responsibility is general landscaping. Why? She didn't think it was a good idea because it would confuse them. We ran and owned a property management company for 12 years and managed 60 single-family, short-term rental homes. I had to deal with 120 owners, two per home, hundreds of guests, landscapers, housekeepers, hotel inspectors, tax inspectors, etc., for three counties. Not once did I get confused, so if speaking to just two different Supervisors confuses their representatives then I am not sure they have the right people in that position. I would also make a guess that they will be offended knowing that our Board of Supervisors thinks so little of them. At that meeting, I turned to Jim Mecsics and asked him to decide the issue. He declined, saying he would give an answer at the
November meeting and he didn't. Mr. Mecsics: I did. Incorrect. Ms. Littlewood: Excuse me. Mr. Mecsics: I said no.
Ms. Littlewood: I spoke with legal and Sarah confirmed that providing I don't make any changes to the contracts or authorize any work that will cost the Board more than we already pay without bringing it to the Board for approval, there is no legal reason why I'm not able to speak to them. After that conversation, I emailed the community director's contact information for the representative for the landscapers. It took a while for her to respond. The response was, "I read your request for information. I have been instructed to forward any questions one Supervisor has in regard to another Supervisor's area of responsibility to Jason, he will respond." I don't know why that she felt that she had to ask permission, presumably from another Supervisor to give a Board member any information. By the time I received the reply, I had already spoken with Jason and told him that I'd been in contact with Sarah and what she had said. I asked him to speak with her to confirm what she had told me and explained exactly why I wanted to be able to

speak with the landscaping company. After a few weeks, he finally responded saying it'd been added to the agenda for discussion and clarification and still did not give out the information. This is ridiculous. I feel like a child asking permission from my parents for something, not a Supervisor on a Board of supposedly individual people that should be working together. Let me state for the record, I have no intentions of changing anything in the contracts of the landscapers, I have no intention of changing anything that has already been authorized regarding landscaping in other areas. I have no intention of asking them to do any extra work that would cost the Board any extra money without getting Board approval. What's the problem here? I would like to be able to ask their representative advice over the phone or for them to come out and visit the pet park with me to address the issues. If they feel that that's what's needed to do, then if necessary, bring back to the Board anything that needs Board approval or deal with the issue if it does not. I would've liked to have been able to speak with them about the spraying the weeds and discussing with them the type of weed killer they would be using. It's a violation of Sunshine Laws if I let Colette know of an issue and she comes back to me to let me know what action has been taken, even going through the District Manager. Without knowing the outcome of an issue reported to me, it makes me look to the residents and makes me feel that I am just a token Supervisor without any authority to make any decisions. While the issues here are mainly landscaping, I feel it should be treated separately from general landscaping. I followed the steps to try and be a team player. However, correct me if I'm wrong, but isn't this information supposed to be public knowledge, and any resident, let alone a Supervisor, could contact the contractors directly if they so wish. I think it's time for members of this Board to stop acting as individuals and start doing what we were elected to do. That is working together for the best interests of the residents of this community. My question is, I would like to speak to landscapers, you didn't address the issue.
Mr. Mecsics: Yes, I did.
Ms. Littlewood: You addressed it after the Board meeting.
Mr. Mecsics: You turned around when we were just finished up, you look at me and said what is your answer? I said, no. Angie, let's get it clear.
Ms. Littlewood: Excuse me, stop interrupting me.

Mr. Mecsics: No.
Ms. Littlewood: I thought that was when the meeting was finished and done. I thought you were saying no, we can't discuss it now.
Mr. Mecsics: What you're asking, because I've also talked to Sarah about it
whether you can contact a contractor and yes you can. However, you cannot give them directions, which would incur any spending of money or changing of the contract. That's why we have POCs for our contracts.
Ms. Littlewood: That's not what I want to do. I don't want to change anything. I've just stated that I want to be able to walk with them and say, hey, look, this is all, what do you think we can do with this? I want to be able to have some input over an area that I'm responsible for just the same as Colette does, just the same as Bob does, just the same as Mary, and just the same as you do. I don't come in and interfere with anybody else's business. If I need to speak to Mary I can speak to Mary, that I don't have to come through you to speak to Mary. I don't have to come through you to speak to Ron if I need some information, like all this that I have been doing. Why do I have to do that? Why can't I just go speak to the landscapers myself?
Mr. Mecsics: You can speak to the landscapers. Ms. Littlewood: Okay.
Mr. Mecsics: But you can't tell them what to do.
Ms. Littlewood: No. I can't make any changes to the contract or incur any expenses.
Mr. Mecsics: We gave you a job here just a little while ago to come up with a plan for the dog parks to do that. In your operations, you can ask questions of the landscapers. But when it comes to being or giving them direction, that stays with the POC for that contract.
Ms. Littlewood: I wasn't even allowed to have the information to contact the representative to do that.
Mr. Mecsics: Well, what we're saying is if you have a question on that, you can do
that. But if there's a question that has anything to do with the contract or spending of funds or change of contract for additional work, you work through Jason, who then coordinates with Colette.

Ms. Littlewood: Did you just listen to me put on the record that I don't want to do any of that? All I want is the ability to speak to the landscapers, ask them maybe to meet me at the pet park and go through some issues and see what we can do so that I can report back to the residents.
Ms. Clark: I have a question. Is she able to meet with respect to the plan that we've asked her to do? Is Supervisor Littlewood able to meet with the landscapers and get a quote for work? Or would that be the responsibility of Colette.
Mr. Mecsics: That would be Colette's responsibility. Ms. Littlewood: V\Jhy?
Ms. Clark: I think that's handcuffing. I don't know how she can do her work if she's not able to at least get a quote. Not to be able to say put the work through or not to be able to say, go ahead and do it, but to just to be able to talk with landscapers, because that's who you need to talk to in this particular instant to find out how much the work would cost or what it would entail to do so and then share that information back with the Supervisor who's responsible for it. I think that that's a perfectly legitimate request. If it's a situation where that's not allowed, then I would think that Pet Park should fall up under landscaping because then the person who's in charge has direct access and direct ability to talk with the individual who's necessary.
Mr. Mecsics: Colette, do you have anything to say?
Ms. McKie: From what I understand in the past, the Pet Parks and landscaping were together.
Mr. Mecsics: Correct.
Ms. McKie: Thus, that confusion was avoided. In talking to Prince and Sons, they have similar agreements with other clients where if other people talk to them or talk to them about jobs, they refer them to the person responsible. I don't have a good answer. I really could see it becoming very confusing. If I'm in charge of landscaping, and I don't know what's going on in landscaping, in regards to budgeting or making proposals or anything else.
Ms. Littlewood: But you will know because I'm not making any changes that will affect your budget. I won't be doing that. I won't be doing that. I will be bringing anything back to the Board. It won't be changing your budget unless the Board agrees. I just want

to be able to talk to a contractor and I don't see a problem in that. I don't see why that is an issue and I don't see why it's confusing.
Mr. Mecsics: We changed the dog parks around before from landscaping just right after you came onto the Board. It appears that it is confusing and causes errors. As I am the one who divides out different areas, I think it's time to realign the dog parks back under landscaping. Then that keeps you out of the worries that you have to ask permission and all that stuff.
Ms. Littlewood: Well, then you've got that plan.
Ms. Littlewood: Anything else you would like to strip me of?
Mr. Mecsics: No, Angie. I'm a gentleman. You keep your comments to yourself. You want to put it on public record? There's things you need to worry about. Thank you. We have a meeting to finish up and we're going to go on with it.

G. Supervisor Areas of Responsibility (Supervisor Mecsics)
Mr. Mecsics: Supervisor's areas of responsibilities since we've talked about it. We will change Angie's to back under the dog parks. There are two pages guys. Front and back.
Ms. McKie: Front and back?
Mr. Mecsics: Yes, it's front and back. There's two pages.
Ms. McKie: Is it one page from back or two pages from front?
Mr. Mecsics: Two pages front and back. Here's another one, guys. Okay. So grounds and landscaping and I'm going to add to that the pet parks that comes underneath it, that's Colette. Budget, operational, and strategic, Mary, that is you. Public works, Angie would you like to do public works?·
Ms. Littlewood: I guess I'm going get stuck with this at one point.
Mr. Mecsics: Okay, thank you. Transportation systems, Colette, that has remained. The golf course pro shop and Eagle's Nest, Bob, that'll remain. Public safety remains with me. Amenities and District support will remain with the Chairman. Facility and field operations, Bob, that will remain with you. Planning, Mary, I would like you to pick up with that, especially in light of that report that we had with those folks, I think that's going to be more and more important.

Ms. Bosman: Okay.
Mr. Mecsics: Angie, I'd like you to do special projects. When we have more projects come up like the memorial and all that. I'd like you to do that, will you do that?
Ms. Littlewood: Yes.

H. Consideration of Prince & Sons Lawn Maintenance Service Contract Agreement (Supervisor McKie) - ADDED
*This item was not discussed

TENTH ORDER OF BUSINESS	Staff Reports
B. Lake Ashton II Community Director
Mr. Mecsics: Let's go and do the reports and then we'll go to the closed session and finish the meeting up. We did the staff report for attorney. Community director, Mary left. I said she could leave because she's got to come back for a little while here and run a whole bunch of stuff till around eleven o'clock tonight, so I gave her some time off to relax. Her report stands as it is, I don't see any real problems and it's in here. If you have any questions, we can talk about that or talk with Mary on that.

C. District Manager's Report
Mr. Mecsics: District manager, Mr. Jason.
Mr. Greenwood: Obviously, we know that we didn't meet in the December. It didn't feel like we had much time away because there was a lot of communication between management and individual Board members which is great. We're going to be going into the close session in a moment. Obviously, navigate out of this room if need be, then we'll come back. Other than that, everything seems to be going well. I know that there was brief discussion on meeting dates. I didn't know if Jim was going to bring that up. We're going to talk about the meeting dates going forward. Management wants to confirm what schedules we're going to be sticking to for the rest of the fiscal year. Very importantly, we've got the budget that's going to be coming up very soon. I know the public is not really here at the moment, but the budget's process obviously will paint a better picture how we can finish up and Bob touched on that. We will know what we've got to spend in the next few months.

Mr. Mecsics: We had discussed. There was a while back when we did say, did we want to do every other month versus every month. I opened that up to the Board. If that would be, we would skip February, but we have obviously some things with this landscaping and the wetland stuff that we're probably going to have a meeting in February. But what's the consideration? Do you feel that we can go to every other month's meeting or should we remain with it? It's really a cost reduction.
Mr. Zelazny: Is the only issue on the table, the resolution of Rattlesnake Lake on Hogan?
Mr. Mecsics: Yes.
Ms. Zelazny: We voted and approved all of the landscaping and irrigation. We've approved all of given you the authority to do the dog parks and to do the roads coming in. Unless there's something that comes up critical, I would think we could go to the March, then May, then August routine. When you look at the sheet, when we get to the budget, it's costing us about $4,000 a month to do a meeting. For every meeting we don't have, that saves us about $4,000.
Ms. McKie: We would skip February and April? Mr. Mecsics: No.
Mr. Zelazny: Come back March. March, then May because that's the start of the budget cycle. Then June and July, we'll have to have a meeting somewhere there.
Mr. Mecsics: To finalize the budget.
Ms. McKie: We'll meet in March, skip April, meet in May?
Mr. Zelazny: Correct. Unless there's something comes up. When you look at the planning that has gone into the capital budget and everything that we've funded when we go through the next page, there really isn't anything that is on the horizon that requires immediate action in my opinion. If we can save $4,000 and move forward, I think we're in good shape.
Ms. Mecsics: If Applied Aquatics comes through to give us some extension on that then we could work that meeting into March, but if not, we'll have the money that'll be covered for the first quarter.
Mr. Greenwood: It's something for the Board to consider, This isn't set in stone and purely discussion for when the board might want to meet for the rest of the fiscal year, if

we don't meet in February, we meet in March and after March meeting the board decided not to meet in April that doesn't stop us from going back to meeting on a monthly schedule for the months of May, June, July, all the way through for the rest of the fiscal year. Thatis not a problem.
Mr. Mecsics: Okay. Good.
Ms. Clark: I have a quick question. Mr. Mecsics: Yes, ma'am.
Ms. Clark: Is the Board permitted to meet, let's say for a planning workshop? Mr. Mecsics: Yes, we can have workshops.
Ms. McKie: Could we have a workshop without, I know we have to make it public. You have to do a public announcement, this is the District manager and the attorney and all that other stuff.
Mr. Mecsics: Generally with the workshops we had the District manager and that's all part of the flat rate anyway that we have for your service.
Mr. Greenwood: It's always advised to have District counsel attending your regular and workshop meeting. Workshops, obviously you can't motion any decisions. These would have to wait until your regular meeting to make those decision, any public meeting, it's always in the districts best interest to have District counsel attending.
Mr. Mecsics: As we get closer to the budget cycle, especially in March, is when we have a budget workshop. So we can get a lot of this stuff on the table and discuss it and get inputs from the community. Yes, ma'am?
Ms. McKie: I'm just wondering Mary, how do you feel with being in charge of the budget now of skipping February, for example, or does it not matter to you?
Ms. Clark: No. My concern is more with, what's the proper process to go through? I would like to take advantage of one of those times where we're not having a regular meeting to have a planning workshop, because planning and budget go hand in hand. But in my opinion, it would be less productive if we had a budget workshop without having had a planning workshop prior to that budget workshop.
Mr. Zelazny: We've always had workshops before the budget cycle, but I do like your idea. I think we could have a workshop in February and then to support Angie's memorial program and the joint amenities policy, we could sit here and hack all that out

so when we go to the next meeting, it's just approving it. That way there's no cost associated with that. Then we can talk about the park landscaping project and talk through it without incurring a lot of costs, no decisions can be made, but we can ask all the questions so that in the March Board meeting, we can move through from 9-11 instead of 9-5. I like that idea.
Ms. Mecsics: We'll work together with Jason and set those things up. Yes, ma'am?
Ms. McKie: This is a personal thing, I'd like to know about April, if possible, because the week of the 11th through 15th is the only time, I can go to Maryland to see my grandkids rather than eight months from now.
Mr. Mecsics: If we meet back in March, then we won't have an April meeting. Mr. Zelazny: Unless it's a workshop and then it can be anytime in the month.
Ms. McKie: Because I was worried about making flights and having to cancel them. Ms. Clark: I think grand babies are more important.

ELEVENTH ORDER OF BUSINESS
Approval of Check Run Summary
November 2021
December 2021

Financial Report

Mr. Mecsics: Financial report, approval of the check registers. Any comments?

On MOTION by Mr. Zelazny, seconded by Ms. McKie, with all in favor, the Check Run Summaries for November 2021 and December 2021, were approved.

Combined Balance Sheet
November 2021
December 2021
Mr. Zelazny: I handed out my talking papers, talking points from the December financial review. Jason, did you send my November comments out?
Mr. Greenwood: I will have to double-check which ones I sent out.
Mr. Zelazny: Anyway, so in December, when you look at the report, when you look through it, our actual expenses are $10,000 below the prorated budget which looks pretty good, and that's primarily because the $45,000 for the boundary adjustment that Sarah

talked about, there has been no money associated with that, which is $45,000. I broke it down into field expenses. Annual expenses are $433 more than the prorated budget which is good. Highlights include the building contract services and building grounds maintenance, it is a very favorable position. The engineering position which was a positive position in November is now negative, and that's because of about $7,000 worth of invoices this month, and that is primarily because the items listed below. We have attacked so many things in the area of engineering; roads, bridges, flues, the water management stuff. All of those have been accounted for. He's got a lot of CAD work, but those are for documentation that Colette's going to need going forward. Talking with Alan, he sees no major projects between now and the end of the year other than having to come over and check up on the septic tank, if we do the flue work, if we do the cart path behind the driving range. His will be primarily to follow-up on those projects. So I think we should be well within the $15,000 for the remaining of the year unless there's some catastrophic thing that comes up. Attorney invoices for this month totaled $3,400, $2,700 was to support the Board meeting in November. So since we didn't have a Board meeting in December, we should see a savings of about $2,500 in the prorated expenditures across.
Mr. Zelazny: Again, kudos to Colette, the landscaping services has been very positive, $2,000 a month positive. Personnel salaries went from a positive position in the November paper to a negative position this month, and that's due to an extra payroll period and the fact that we paid the employees all of their unpaid leave. If you look at their salaries, average payroll is $7,287 per pay period. Multiply that out, comes to $189,483 per year. Now, in the budget is $205,900 so you see that we're under about $16,000. Now, you know that we have approved a pay increase that starts this month, that will add
$1,307 per pay period. That means that at the end of the year we will be $9,000 over budget in personnel, which is still very good. Security gate attendants remained a negative. Jim is looking to find out why we're running a couple of thousand dollars in the hole. But when we meet in closed session today, we'll talk about the additional increase in the budget for the remainder of the year, which could go anywhere from $34,000-
$51,000 for the year. On the capital budget, again, I think we're in a very good position as far as the Board goes. Went into the year starting with $738,000 in the beginning fund

balance, that's after the $335,000 transferred in. To date we have spent $345,000 on capital projects. The spreadsheet, how I worked it, I put down the categories on the projects what we had approved in the budget, the expenditures that have already shown up in the spreadsheet, in the financials. Then in the unposted expenditures are things that we have done but haven't reached the financials, so they should reach the financials in the January or February mark. The light-colored numbers in the variance to budget. If it's a light-colored number, that's over budget. You can see that in public works, we were at
$32,000 over budget, but that's again, primarily because of the $27,000 for the flue repair behind this thing. So everything is pretty much covered and you can see that I've already added irrigation in the unposted expenditures. We have that. The thing seems to be pretty self-explanatory all the way down. In the last section is anticipated projects for remainder of the year. LED light replacement. We had approved up to $10,000 this year to replace LEDs. We spent the first $2,500 and it replaced 44 lights. I'd like now the Board to authorize us to spend the next $2,500 to replace 44 more lights since we've already approved the project.
Mr. Mecsics: Do we have any discussion on that?
Ms. Clark: I have a quick question. With the LED lights, does that include the light that's outside of the HFC on the corner that is the big blinky one?
Mr. Mecsics: They've replaced it.
Ms. Clark: Well, they've replaced it and it was good for a while and now it's back to blinking again.
Mr. Rayl: No. It's all fixed again.
Ms. Clark: Alright, because I got asked about that one, I want to just be able to go back and say yes, I did address it.
Mr. Zelazny: Anyway, I would like authorization that we can move forward with the
$2,500 to replace the rest.

On MOTION by Ms. McKie, seconded by Ms. Clark, with all in favor, Replacing the LED Lighting for $2,500, was approved.

Mr.-Zelazny: The cart path on Sawgrass, we approved that. You can put that. I've estimated $10,000, so it's now $6,957. We replaced two ping-pong tables, since it's a replacement, it doesn't require Board action. We did purchase two of them this week, they'll be in on Monday. That's $2,000, we're going to put that under the athletic equipment line in the capital budget. Then the road repairs for Ashton Club Boulevard, I put as $50,000. As you know, Alan, we just approved up to $30,000, so there should be some savings there and we'll move forward on that. Then we did approve the pet park irrigation at $1,309 which isn't on the chart. So for a small recap, down at the bottom it shows available revenue, beginning fund balance, and transfers in from the general fund, the total available is $738,000 for the year. Expenditures budgeted was $590,000. We've only spent $94,000 that had been invoiced, $251,000 that haven't been invoiced. Total expenditures of $345,000, not counting what's down below, leaving us an end of year balance of about $393,000, which is very good. Then if you look at the reserve study expenses from FY20 to 23 that are in there because as you know, we have all the air conditioners and stuff that we haven't fixed, all of those total to $612,967. Even if we fund everything through the next year, we have to fund everything. The roof, the roads, we're in a cash-flow situation with the capital budget. You have any questions? The reserve study has been updated and the big change was we had a heater go bad in the pool, so we had to readjust that. Alan readjusted the road repairs based on fixing Ashton Club Boulevard in and out.
Mr. Mecsics: Anything else, Bob?
Mr. Zelazny: Not until we get to the closed session. Mr. Mecsics: Anything else from anyone? Good job.

G. Closed Session: Adjusting Security Contract (Requested by Supervisor Mecsics)
*This item was taken out of order
Ms. Mecsics: I move we go to -a closed session to discuss security so those folks would have to leave and I will hand out these things for everyone.
C. Special Assessment Receipts Schedule
Mr. Mecsics: I would like to make a motion to increase our security budget by
$15,115 to accommodate our new profile.

On MOTION by Mr. Mecsics, seconded by Mr. Zelazny, with all in favor, Increasing the Security Budget by $15,115, was approved.

TWELTH ORDER OF BUSINESS	Supervisor Requests
Mr. Mecsics: Supervisor requests?
Mr. Zelazny: LED lights, as I said we have replaced 44 of them, now we have 44 lights like that upstairs in the work room. There is no place to work. I would like to have authorization to surplus the LED lights, the two broken ping pong tables, and any future LED lights as we order the next 44.

On MOTION by Mr. Zelazny, seconded by Ms. Clark, with all in favor, the Installation of Lighting, was approved.

THIRTEENTH ORDER OF BUSINESS	Public Comments
There being none, the next item followed.

FOURTEENTH ORDER OF BUSINESS	Adjournment

On MOTION by Ms. Littlewood, seconded by Mr. Zelazny, with all in favor, the meeting was adjourned.

Chairman

  /	
Secretary/ Assistant Secretary