Lake Ashton II
Community Development Dist�

Seat 4: Doug Robertson (C.)		
Seat 1: James Mecsics (V.C.)		
Seat 3: Daniel Murphey (A.S.)		
Seat 2: Stanley Williams (A.S.)		
Seat 5: Carla Wright (A.S.)		

ict

Friday
October 27, 2017 1:30p.m.

Special Meeting Agenda

Lake Ashton II Health & Fitness Center 6052 Pebble Beach Boulevard Winter Haven, FL 33884

Roll Call and Pledge of Allegiance

Audience Comments on Specific Items on the Agenda (speakers willfill out a card and submit it to the District Manager prior to beginning ofthe meeting. Individuals providing speaker cards will also have an opportunity to speak prior to Board action.)

Business Items / Supervisors Requests
Summary and Bid Tabulation for HFC Parking Lot Expansion

Consideration of Lighting Proposals from Kincaid Electrical Services, Inc.

Discussion of Community Center Flooring  (requested by Supervisor Wright)

General Audience Comments

Adjournment

Robin Ventura

From: Sent: To:

Subject:

Alan Rayl <alan@rayleng.com> Tuesday, October 10, 2017 8:47 PM
George Flint (gflint@gmscfl.com); Doug Robertson (gdouglasrobertson@gmail.com); adadesky@lseblaw.com
Lake Ashton Pickleball Courts & Additional Parking construction bids

Attachments:	2017-41LakeAshtonllRaylBudgetProposal.pdf; Budget Proposal to Lake Ashton CDD 05252017.pdf; DOC100417-10042017123604.pdf

Good evening,

Bids were requested from three local, reputable contractors construct the parking lot depicted on the plans titled, "Lake Ashton Pickleball Courts & Additional Parking". The work depicted on those plans has received full construction plan approval from the Southwest Florida Water Management District and the City of Winter Haven.

The bids received are shown below:

	Contractor	Raw Bid	Adjusted Bid	Rank	
A.	Evergreen Development and Construction, Inc.	$92,691.00	$77,806.00 (a)	2	
8.	JMJ Site Development, Inc	$118,725.56	$84,181.48 (b)	3	
C.	Varsity Courts	$36,737.00	$51,737.00 (c)	1	
Bid Adjustments
Deduct: Strip site $5,585.00; Import Fill $9,300.00; Total deduct= $14,885.00
Deduct: NPDES permit $1,875.00; Clearing $5,000.00; Strip site $3,537.50; Import fill $24,131.58; Total deduct=
$34,544.08
Addition: Site grading & Compacted Subgrade $15,000.00 (based upon quotes from bidders A & B and Engineer's O)Jinion of Probable Cost) Total addition= $15,000.00
After normalizing all bids received as shown above, the low qualified bidder is Varsity Courts, Inc. Services to be added to the low bid are site grading and compaction/prep of all paved areas including the courts. It is recommended that Varsity hire a subcontractor to provide these services.

All· bids are exclusive of construction staking, landscaping, and irrigation. Bids are also exclusive of import fill to required predevelopment elevations, which was the obligation of the developer.

I would recommend that the Board enter into an agreement with Varsity Courts, Inc. for a not-to-exceed amount, inclusive of the additional services noted above.

If you have any questions regarding the above, please contact me. Respectfully submitted,
Alan L. Rayl, PE, PSM (FL, GA, IN; FL)
Rayl Engineering and Surveying, LLC 1601 Laurel Circle
Bartow, FL 33830
C 813-857-6921
alan@rayleng.com

1

Rayl  Engineering City Of Winter Haven
Lake Ashton II Parking Lot

Proposal Date 5/12/17

Budget Proposal

Quantity Unit Unit Price

Total

Mobilizatio/Demobilization	1	LS	$	3,250.00	$	3 ,250.00	
Silt Fence	700	Lf	$	3.00	$	2,100.00	
Existing Curb Demolition	1	Ls	$ 3,540.00	$	3,540.00	
Strip Site as needed	1	Ls	$	5,585.00	$	5,585.00	
Regrade Pond slope with sod, (None Shown)			$	-	$	-	
Compacted Subbase 12"	1200	Sy	$	4.60	$	5,520.00	
Crushed Concrete Base 9"	1200	Sy	$	16.65	$	19,980.00	
Type "D" Curb	280	Lf	$	18.45	$	5,166.00	
Valley Crossing	2	Ea	$ 2,625.00	$	5,250.00	
Pavement Markings & Wheel Stops (36)	1	Ls	$	2,850.00	$	2,850.00	
1.5" SP-12.S Asphalt	1200	Sy	$	16.80	$	20,160. 00	
Sod As Needed (Budget)	1200	Sy	$	3.45	$	4,140.00	
			$	-	$	-	
Grading For Pickleball Courts Only, Court					
Construction By Others	1	Ls	$ 5,850.00
$	-	$	5,850.00
$	-	
Import fill As Needed	500	Tcy	$	18.60	$	9,300.00	
				$	-	$	-	
No Fence Included				$	-	$	-	
No Irrigation Work Included				$	-	$	-	
No Permits included				$	-	$	-	
				$	-	$	-	
				$	-	$	-	
				$	-	$	-	
TOTAL	$	92,691.00	

 	 	 	 	 	

Date:
Attn:

5/26/2017
Alan Rayl

JMJ Site Development Inc.

To:

Lake Ashton COD	i

Re:	Lake Ashton Parking Lot - OPINION OF PROBABLE COSTS City of Winter Haven Specifications - Private

We are pleased to provide a quote on the above referenced project.

CLEARING GRUBBING & REMOVALS ..................................................................
See Attached Breakdown
EARTHWORK ....................................................................................................
See Attached Breakdown
STORM DRAINAGE ...........................................................................................
See Attached Breakdown
SANITARY SEWER ...........................................................................................
See Attached Breakdown
PRESSURE PIPE DISTRIBUTION .....................................................................................
See Attached Breakdown
STABILIZATION & BASE .....................................................................................
See Attached Breakdown
PAVING, CURBS & STRIPING .............................................................................
See Attached Breakdown
GENERAL         CONDITIONS.....................................................................................   .
TOTAL    BID    PROPOSAL.....................................................................................
We have specifically excluded the following:

$5,815.63
$38,459.08
$0.00
$0.00
$0.00
$37,813.35
$28,512.50
$8,125.00

;1I

Geotechnical Testing Construction Staking Irrigation/Conduits/Sleeving Permits/Fees

Pickelball Court Construction Future Roadway ConstrucUon Offsite disposal of unsuitable fill Pond Slope Filling

Bollards
Concrete Sidewalk/Handicap Ramps Concrete Curbing

Landscaping
NOTES:

Concrete Flumes at Pavement End	Any other items other than those specifically listed In this proposal

This proposal Is based on Rayl Engineering and Surveying LLC plans sheets 1,2 and 3 with latest revision date of "April 2017".
Bid is based on all on-site soils of usable quality. The proposal has 1,475 tcy of IMPORT fill to balance flit requirements
Due to the unstable market, we must reserve the right to adjust this proposal after 21 days.
This bid is based on the current published F.D.O.T. Fuel Index and Asphalt Index. JMJ SD reserves the right to adjust pricing
per F.D.0.T. guidelines to reflect any increases as they occur from the date of this proposal until the time when construction commences.

For the purpose and Intent of this proposal, JMJ has assumed that all existing utilities are at the alignment, location, elevation and size as noted on the construction plans for all proposed utility connections.
This bid is based on the topographic data shown on the drawings and it is assumed that this data ls accurate within 0.1 feet at any given location and 0.05 feet overall average. Topo verification may be required prior to the signing of the final contract.
Sincerely,
J	Sit

PO Box 1095, Lithia, Florida 33547-1095, (813) 927-2484

Lake Ashton Parking Lot
232017

DESCRIPTION:
CLEARING & GRUBBING:
Erosion Control: NPDES Permit, Monitorin and Maintenance Silt Fence Install/Maintain) Onsite
Clearin and Grubbin

EARTHWORK:

QUANTITY:  UNIT:	UNIT PRICE:

.1	LS
..650	LF

TOTAL:

:'.-.}e:;q::',t}�:'./t.::::·�rJ:Z}l

,c c'._!. ��:>;,;..,..,:..::.;__:__,...:,Li

Stri To soil - Dis ose Onsite	283	CY	
Proofroll structural areas	1,282	SY	
Im ort Fill - Parkin Lot ONLY	1,475	CY	
Sod - Bahia - BOC	5;000	SF	
Rou h Grade Sitework	1	LS	
Finish Grading

STORM DRAINAGE:			

S�NITARY SEWER:
,,,,
Sanita Forcemain
Sanita	Structures:

PRESSURE PIPE DISTRIBUTION:
ISTRIBU ION: FIRELINE DISTRIBUTION:
FIRELINE:

Page 1 of 2

Lake Ashton Parking Lot
232017 

DESCRIPTION:
SUB-GRADE & BASE: ONSITE
Sub-Grade:
1 2" Compacted Sub rade

Base:
9" Crushed Concrete LBR 1 00 Base

1 3/411 T	es Asphalt
Concrete: Miscellaneous:
Concrete Wheel Stops Signage

BID SUMMARY:
Total (CLEARING & GRUBBING) Total BUILDING DEMOLITION)
Total EARTHWORK

QUANTITY:	UNIT:	UNIT PRICE:	TOTAL:

1 ,282	SY

36	EA
1

Page 2 of 2

Jroposnl	Page  No.	of	Pages
Va11sity eoi.u,ts,  IQC.

I

1 970-A CORPORATE SQUARE LONGWOOD,  FLORI DA 32750 407-830-8906 • FAX 407-830-7267
PROPOSAL   SUBMITTED   TO	PHONE	DATE
Lake Ashton II CDD	{954) 629-8757	September 25, 201 7
STREET	JOB NAME
135 West Central Blvd., Suite 320	Parking Lot

Orlando Florida	Lake Ashton Golf Club. Winter Haven

CITY,    STATE     AND ZIP  CODE	I

JOB LOCATION

ARCHITECT
Attn: Doug Robertson

DATE  OF  PLANS	IJOB  PHONE

We hereby submit the following specifications and estimates for:

PARKING LOT SHEET #2 o/3
CONSTRUCTING PARKING LOT- 130' x 85' AND TWO (2) ASPHALT DRIVEWA YS PER CONSTRUCTION PLANS SHEET 2 OF 3 - REVISED 712 7117

SUB GRADE AND CLEANING BY OTHERS:
The sub grade shall be free ofroots, vegetation and other unsuitable materials. This to be + I - 1/10. BY CONTRACTOR: The sub grade shall be fine graded per Plan Sheet 2 of 3.
BASE:
The 6" compacted finish limerock, per Construction Plans Detail.

LEVELING COURSE:
One inch and a half (I 1 /2") compacted S-3 Asphalt Mix, per Construction Plans Detail .

STRIPING:
Plans Sheet 2 of 3 including signs and car stop. NOTE: No landscaping in this bid.

I

i '

WE PROPOSE  hereby to furnish  material and labor	complete In  accordance with above specifications, for the sum of:	!  I
I    ,
Thirty Six Thousand Seven Hundred Thirty Seven	dollars ($	36,737.00
Payment• to be made aa 1peolfted below:
85% Ueon comeletion of base & 12aving1 15% ueon comeletion of job.

Signature

��

AU molerl•l b auoranltad 10 be II spedRed, All wo1·k lo be comploled In a wo1·kn1anllko	Authorized	1)uM  	
manner arrordlng 10 Uilnda1�I pr1cllce1. Any alterallon or deYl1tlon from above apecrn...
11001 lnvoMna uh•• cos11 wlll be eneuted only upon m·lllen or1ler1, and wlll become an
ext1-a cbnra• ovor anti above the e1ttn1aro. All agreement, contlngenl upon slrlkes, a•ddeats	Not•: Thi• proposal may be

or delay■ beyond 011r unh"ol,  Owner lo earl')' flrt, tornado and oilier ROl"HHI-Y Insurance.
Our worker, are fully covered by Work11mi'1 Corupei111llon ln1u1·ance,

withdrawn by u■ If not aoo,pted within	_ d1y1,

Signature

ACCEPTANCE OF PROPOSAL: The above prloe■, 1peollioatlon1 and oonditlon& are 11tl1faotory and are hereby aooepted. You are authorized to do the work aa 1p1ollied. Payment will be made II outlined above.
Date of Aoo,ptanoe: -·	Signature

P C> E!O:X: 1577 LAKE WALES, FL

Estimate
Date	Estimate #

9/5/2017	MB0907

LAKE ASHTON HFC
6052 PEBBLE BEACH BLVD. WINTER HAVEN, FL	33880 

Qty

Project

Job Description

Description

Terms	Telephone

Due on receipt	863/595-1 562

*** W1NTER HAVEN ENTRY lSLAND SffE LlGHTlNG*** 
-lJPGRADE (28) 120V WELL LIGHTS lN ENTRY ISLAND TO NEW BULLET STYLE UGH1 S W/ LED I .AMPS

***MATERIALS***
28 KlCHLER 1525 l�BLK. BULLET

LIGHT FlXTURE

28 KI CHLER 18095 WEL LOCATION LED LAMP
28 KTCIILER 15276-BLK POWER POST
1   Sllil'PlNG
1   FTLL DlRT
I MTS('.. llARDWARE, WTRE CONN, ANCHORS, SCRE\VS, ETC.
Subtot,il of Materials listed abo11e this point... ,.................... ... ....... .
***LABOR***
16   MAN TIOURS LABOR: Scott 1:3ritt w/Helper

Sub.-Total
Sales T�li:(1.0%}

TOTAL

56 vyest Centr.il Ave. La_l<� Wa_les, FL 33853 · www.klncaidelectric.com Ph 863/976-01 98 Fax 863/6 7EH�369

$8,954. oo
$0. 00

$8,954.00

P O BOX 1577 LAKE WALES, FL

Estimate
Date	Estimate #

9/5/2017	MB0908

LAKE ASHTON HFC
6052 PEBBLE BEACH BLVD, WlNTER HAVEN, FL	33880

Project

Job Description	Terms

Due on receipt

Telephone

863/595-1562

Qty

Description
***WlNTER HAVEN ENTRY lSLA.1'1D SITE LlGHTlN f'ji<"*  OPTION B
-Ul'GRADE (28) l20V WELL UGHTS lN ENTRY lSLA?-J D TO NEW HULLE,T STYLE UGllTS W/ LED LAMPS
***MATERIAJ,S***
28   KlCHLER l S25 1-BLK BULLl::iT UGHT flXTURE
28 HALCO PAR3 8 WET LOCATION LED LAMP
28 LANDSCAPE LTGllTPOST, 17.5" RLACK
1    Sllll'PlNG
1   FlLL DIRT
1 MISC. HARDWARE, WIRE CONN, 1\NCHORS, SCREWS, £TC. Subtotal of Materials li sted above 1his point..... ... .......... ................ .

*"'*LABORH*

tt	per

16 MAN HOURS LABOR: Sco Britt w/11 el

Sub-Total	$7,709.1 2	
Sales Tax (7. 0%}	$().()(1	
TOTAL	$7,709.12	

56 West Central Ave.  Lake Wales, FL 33853  www.kincaidelectric.com  Ph 863/676-0198  Fax 863/671;1-8369