MINUTES OF MEETING LAKE ASHTON II
COMMUNITY DEVELOPMENT DISTRICT
A special meeting of the Board of Supervisors of the Lake Ashton 11 Community Development District was held on April 12, 2019 at 1 :30 p.m. at the Lake Ashton II Health & Fitness Center, 6052 Pebble Beach Boulevard, Winter Haven, Florida 33884.

Present and constituting a quorum:
Doug Robertson James Mecsics Stanley Williams Carla Wright Bob Zelazny
Also present:
Jillian Burns Sarah Sandy Alan Rayl Mary Bosman
Numerous residents

Chairman
Vice Chairman Assistant Secretary Assistant Secretary Assistant Secretary

District Manager
District Counsel (by phone) District Engineer Community Director

FIRST ORDER OF BUSINESS	Roll Call and Pledge of Allegiance
Ms. Burns called the roll and indicated the pledge of allegiance was recited at the start of the workshop meeting.
SECOND ORDER OF BUSINESS	Approval of Meeting Agenda
Mr. Robertson asked for a motion to approve the meeting agenda.
Mr. Williams asked to remove his requested item on the agenda, Item 7D, and asked Mr. Mecsics about Item 7B.
Mr. Mecsics responded that several residents had asked to discuss it.
Mr. Zelazny asked to add Discussion on the Golf Course to replace Item 7D.
On MOTION by Ms. Wright seconded by Mr. Mecsics with all in favor the approval of meeting agenda was approved as­ amended.

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April 12, 2019	Lake Ashton II COD

THIRD ORDER OF BUSINESS	Public Comments on Specific Items
on the Agenda (speakers will fill out a card and submit it to the District Manager prior to beginning of the meeting. Individuals providing speaker cards will also have an opportunity to speak prior to Board action)
There not being any, the next item followed.

FOURTH ORDER OF BUSINESS	Auth orization	of	Approvals
Requiring Board Action for Items Discussed During W orksh op
Mr. Robertson explained during the workshop the Board had discussed bringing the following for approval at the Board meeting: 1) Chuck Yeager becoming a full-time employee; 2) a 2. 9% cost of living adjustment beginning on October 1, 2019 at the start of the next fiscal year; 3) purchasing sports equipment as-discussed; 4) making the front doorway ADA compliant; 5) acid-washing the pool deck; and 6) a golf cart maintenance agreement, and asked for a motion to approve those.
Ms. Burns indicated that any proposals and agreements would be reviewed by District Counsel prior to them being executed.
On MOTION by Mr. Zelazny seconded by Mr. Mecsics with all in favor the following items were approved: 1) Chuck Yeager becoming a full-time employee; 2) a 2.9% cost of living adjustment at the start of the next fiscal year (October 1, 2019) for all current employees; 3) purchasing sports equipment as­ discussed; 4) making the front doorway ADA compliant; 5) acid-washing the pool deck; and 6) a golf cart maintenance agreement; and any proposals and agreements would be reviewed by District Counsel prior to them being executed.

FIFTH ORDER OF BUSINESS	Approval	of  the  Minutes	of the
February 8, 2019 Meeting
Mr. Robertson presented the minutes from the February 8, 2019 meeting.
Ms. Burns indicated that District Counsel had provided a few minor comments, which were incorporated into the to-be signed copy of the minutes, and asked for a motion to approve the minutes as-amended.
On MOTION by Ms. Wright seconded by Mr. Williams with all in favor the Minutes of February 8, 2019 Meeting were approved as-amended.

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April 12, 2019	Lake Ashton II COD

SIXTH ORDER OF BUSINESS	Unfinished Business
Mr. Zelazny gave an update on the bridge lighting project. The lights that had been selected were out-of-stock for a while, but were finally back and they were going to be mounted once those assisting in the installation returned from vacation so that everything would be completed within the next 10 days.
SEVENTH ORDER OF BUSINESS	New Business/Supervisors Requests
Discussion on Pickleball Gate (requested by Supervisor Robertson)
Mr. Robertson indicated the pickleball group had asked to install a gate and he had authorized it.
Ms. Sandy asked for a motion to ratify this since it had been done prior to approval.
On MOTION by Mr. Zelazny seconded by Mr. Mecsics with all in favor authorization to install a pickleball gate was ratified.

Consideration	of	Permanent	Relocation	of	Stage	(requested	by Supervisor Mecsics)
Mr. Mecsics indicated several residents had requested to permanently keep the stage in its current location rather than have be moveable for safety reasons.
Mr. Robertson explained it had been moved at times because a customer had requested it to be in a different location.
Mr. Williams mentioned he had been told that where the stage was currently caused issues because it was hard to get to the ice machine and maneuver around people that were dancing so it was better to have it remain moveable then where it was currently located, and asked to get more input from the residents before making a decision.
On MOTION by Mr. Mecsics seconded by Mr. Zelazny with Mr. Mecsics, Mr. Zelazny, Mr. Robertson, and Ms. Wright in favor and Mr. Williams opposed, the motion to keep the stage where it currently was until more research could be done for alternate options was approved and passed 4-1.

Discussion on Fees and Rates (requested by Supervisor Williams)
Mr. Williams asked to revisit and discuss some of the fees and rates and rules and policies that were in place as the full Board.
Ms. Burns explained that any changes to any fees and rates would need to be adopted at a public hearing, but many Districts had adopted a resolution that approved
spending authority to the COD manager, Community Director, or Chairman and the Board
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April 12, 20 19	Lake Ashton II COD 

could approve a similar resolution so that it was in place and could address any emergency issues that needed to be dealt with prior to the next meeting,
After further discussion , the Board requested to include the spending authority resolution. on the next agenda for approval and to continue the discussion on the rules, rates, and fees at the May meeting to determine whether or not a public hearing might n eed to be set for the August meeting when the budget would also be adopted.
Discussion on Golf Co urse (requested by Supervisor Ze/azny)
Mr. Zelazny expressed concerns about the email that was sent out stating there would be no assessment necessary for the purchase and maintenance of the golf course tract and about there being much disconnect amongst Board members regarding the golf course acquisition and requested to have a Lake Ashton II COD Board meeting before a joint meeting was held to ensure everyone from their Board would be on the same page. Ms. Burns explained that because there was so much misinformation amongst
Board members from both CDDs the presentation had been put together by District staff and the joint meeting had been scheduled to clarify and further explain everything since too many false statements were confusing everyone.
Several Board mem bers voiced frustrations with how decisions were made at the last joint meeting.
After further discussion, the Board determined the Chairman would have the authority to agree or not agree to participate in a joint meeting, and if it was needed, a special Board meeting would be scheduled prior to a joint meeting.
EIGHTH ORDER OF BUSINESS	Staff and Board Reports
A. Atto rney
There not being any report, the next item followed.

8. Engineer
Mr. Rayl briefly gave an update on the spring 20 19 pavement repairs to be considered and presented proposals.
On MOTION by Mr. Mecsics seconded by Mr. Zelazny with all in favor the proposal from Evolve was approved for repai rs in four locations at a not-to-exceed amount of $ 12, 000.

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April 12, 20 19	Lake Ashton II COD

COD Manager
There not being any report, the next item followed.

Lake Ashto n II Com munity Director
Ms.  Bosman handed out the rules and fees and asked the Board to review it.

NINTH ORDER OF BUSINESS
A. Approval of Check Run Summary
8. Combined Balance Sheet

Financia l Reports

This item was tabled until the next meeting.

TENTH ORDER OF BUSINESS	Public Comments
There not being any, the next item followed .

ELEVENTH ORDER OF BUSINESS	Adjournment
Ms. Burns asked for a motion to adjourn the meeting .

On MOTION by Ms. Wright seconded by Mr. Mecsics with all in favor the meeting was adjourned.

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